Technology Procurement And A/p Specialist (administrative Assistant V)

Location
Fairfax, Virginia
Salary
$47,145.49 - $78,575.74 Annually
Posted
Sep 12, 2020
Closes
Sep 26, 2020
Ref
20-01524
Hours
Full Time
Job Announcement

Provides technical and professional support for the procurement and purchasing of supplies, materials, services and/or equipment. Performs a complex array of advanced-level purchasing actions and has responsibility for complex procurement and vendor account management actions, to include monitoring contract and purchase order expiration dates, purchase order reconciliation, program management, and fiscal reporting. Constant vigilance is required to monitor many contract expirations and ensure allowable discounts are quoted accurately, as well as monitor multiple procurement periods of performance. Serves as the accounts payable team lead for invoice processing activities. Prepares monthly reports in the Vendor Invoice Management System (VIMS) and distributes to staff to assist in reconciliation. Reviews invoice activity and initiates the necessary follow up, to include escalations for non-approvals. Works with internal staff, the Department of Finance and vendors to resolve issues. Complies with all County fiscal policies and procedures. Possesses and maintains advanced knowledge of FOCUS procurement and accounting processes and procedures. Performs other duties as assigned. Works under general supervision.

Note: The assigned functional areas of the position are Procurement and Finance.

Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience and training equivalent to high school graduation and four years of experience providing administrative support in the assigned functional area(s).

NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check and a credit history check to the satisfaction of the employer.

Certain positions with financial responsibility within this class may be subject to criminal background checks and/or credit checks as a condition of hiring and periodically thereafter, as determined by the department head. An applicant or employee may be required to submit a request for a criminal background check and/or credit check to the appropriate agency. Applicants and employees within these select positions must demonstrate financial responsibility in personal finances as a condition of employment.

PREFERRED QUALIFICATIONS:
Direct experience and knowledge of the FOCUS/SAP system procurement and finance and budget modules, to include experience creating reports on procurement and invoice activity, as well as contract analysis, is strongly preferred. Experience supporting procurements between multiple agencies and business units; as well as the ability to interpret contracts for viability and value adjustments. Detailed knowledge of the procurement process is necessary for this role, to include experience with capital/accountable equipment purchases. Experience with the Vendor Invoice Management System (VIMS) is preferred. Availability to work overtime as needed.

PHYSICAL REQUIREMENTS:
Job is generally sedentary in nature; however, employee must be sufficiently mobile to deliver documents and operate keyboard driven equipment. Visual acuity is required to read data on a computer monitor and in printed format. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel interview and may include exercise.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or status as a veteran in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.

Similar jobs