Material Management Specialist Ii

Expiring today

Fairfax, Virginia
$39,270.61 - $65,450.53 Annually
Sep 12, 2020
Sep 26, 2020
Full Time
Job Announcement

Serves as support staff in the Wastewater Collection Division Warehouse located in Burke, Virginia. Responsible for procurement of various supplies, equipment, parts, service, and uniforms in maintenance of the Sanitary Sewer Conveyance system and pumping stations. Utilizes SAP procurement module software, follows best practices, policies, regulations and guidelines to process commodities from request through receipt, storage, and issuance. Coordinates specifications, searches contracts, catalogs, Thomas registry, state and county contracts for existing agreements, explores possibility of equivalents (equals/work a-likes) and determines most economical and expeditious method to procure goods or services in the interest of the Sanitary Sewer Infrastructure. Serves as vendor contact for discrepancies in material shortages, damages or returns. This position may be required to assist our other Wastewater Warehouse located in Lorton, VA during staff shortages. Serves as agency mail courier.

Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)
  • Assists with on-the-job training of lower-level employees;
  • Serves as lead worker in the automotive parts shop;
  • Maintains records and prepares special and periodic reports;
  • Determines what parts to stock, in what quantities, and where parts should be shelved using inventory management principles;
  • Inspects receipts and enters them into the inventory management system;
  • Conducts physical inventories and reconciles and reports differences;
  • Enters stock issues using the automated inventory management system and/or the fleet management system;
  • Interacts with operational staff (mechanics, repairmen, and supervisors) to determine parts requirements and shop supplies needed by the facility;
  • Issues parts and shop supplies to meet facilities operation requirements utilizing computer systems and parts catalogs;
  • Establishes working relationships with suppliers to facilitate obtaining parts and supplies for operational needs;
  • Routinely orders parts, tires, fluids and shop supplies from contracted vendors;
  • Identifies appropriate vendor source if no contract is currently available for non-stock or non-routine parts and shop supplies, and seeks the contract that best meets the needs of the county (in terms of price, service, availability, etc.);
  • Uses the county’s procurement system to order needed stock and non-stock parts and supplies.

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)
  • Knowledge and understanding of contracting processes and contracts;
  • Knowledge of the parts requirements for a wide-variety of vehicles (automobiles, trucks, specialty vehicles, fire and rescue vehicles, etc.);
  • Knowledge of current procurement and inventory management practices and policies;
  • Knowledge of and experience with automated procurement, inventory management, and fleet management systems;
  • Ability to maintain accurate records and prepare reports;
  • Ability to perform tasks which include lifting, stooping, bending, and working in tiring and uncomfortable positions;
  • Ability to recognize a wide variety of automotive, truck, and other parts and equipment;
  • Ability to use and understand automotive, truck, and other parts catalogs;
  • Ability to operate a computer and keyboard;
  • Ability to maintain good interpersonal relationships;
  • Ability to operate a motor vehicle and a forklift.

Employment Standards

Any combination of education, experience, and training equivalent to high school graduation or a GED issued by a state department of education; and three years of experience procuring or issuing and receiving equipment or performing accounts payable functions.

  • A valid motor vehicle operator’s license.
  • Must be able to obtain Forklift Safety Training Certificate within six months of hire date.

The appointee to this position will be required to complete a criminal background check, credit check, driving record check, and a pre-employment physical examination to the satisfaction of the employer.

Knowledge of industrial warehouse practices and procedures. Knowledge of inventory control methods and best practices. Experience operating a forklift. Experience using computers, Experience with SAP’s financial and procurement modules or a similar ERP.

Good vision and the ability to lift 50 pounds. Strength and dexterity necessary to perform all required tasks including lifting, stooping, bending, and working in tiring and uncomfortable positions. All duties performed with or without reasonable accommodations.

Panel interview and may include exercise.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or status as a veteran in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.

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