Facility Operations Specialist

Washington, D.C
Sep 11, 2020
Sep 19, 2020
Full Time


The AOC is accepting internal applications for a facilities professional to contribute to the management, operation and maintenance of the Thurgood Marshall Federal Judiciary Building.

Learn more about this agency


This position is located in the Architect of the Capitol, Office of the Chief Operating Officer, Office of the Facility Manager, U.S. Supreme Court Buildings and Grounds. The AOC has responsibility to the Judicial Branch of the structural and mechanical care of the Supreme Court Buildings and Grounds, to ensure the safety and security of the Justices, Court personnel, and visitors, and to make improvements to the existing facility and grounds. The incumbent performs progressively more responsible duties in assisting the Facility Manager and Deputy Facility Manager with the management, operation, and maintenance of the Thurgood Marshall Federal Judiciary Building (TMFJB). The TMFJB is a 1,100,000 square-foot facility which contains administrative space and support functions for the Administrative Office of the United States Courts (AOUSC), the Federal Judiciary Center (FJC), the United States Sentencing Commission, the Judicial Panel on Multidistrict Litigation (JPML), and for the Supreme Court.

Major Duties:


Tour of Duty: Monday - Friday from 7:00 A.M. - 3:30 P.M. Hours may change due to operational needs of Management.

Coordinates Facility Maintenance Operations

Serves as advisor and subject matter expert to the Facility Manager and Deputy Facility Manager for all issues related to facilities management, operations and maintenance, reliability-centered maintenance, continuous commissioning, utilities management, and quality assurance and maintenance contract compliance.

Develops and implements plans for the performance of preventative maintenance, scheduled/ unscheduled work, and facility sustainment. Determines and addresses short & long term needs, unusual problems or concerns affecting facility maintenance, such as the need to maintain institutional function and preserve physical records in case of disaster affecting the Capitol area.

Assists with overseeing the operation and maintenance of the buildings, its utilities, and grounds. Provides insight in determining potential energy conservation measures for the facility.

Reviews and analyzes proposed and ongoing facility construction, alteration and capital projects. Initiates action for correction or improvements as needed. Serves as a technical expert and furnish technical suggestions and advice on equipment projects.

Studies operational requirements, development plans and reports, operations and maintenance requirements, contractor plans and reports, and other references to become thoroughly familiar with the background and status of programs.

Prepares an annual budget estimate covering anticipated expenses for structural and mechanical care of the facility and grounds, annual equipment inventory report, and annual report of all work performed during the year. Conducts life cycle cost analysis to validate costs as required.

Participates in long range planning and evaluation of work operations. Through inspections of operations and analysis of work record results, evaluates effectiveness of performance and quality.

Develops and implements a program to manage recurring work such as repetitive service calls. Publishes guidance to building occupants for providing notification of recurring services and requesting unscheduled services.

Oversight of Contractor Operations

Serves as the Contracting Officer's Representative (COR). Performs contract management and surveillance tasks to ensure that contractors' performance comply with all contractual provisions.
Makes decisions regarding work priority, award fee payment, deductions for poor performance, application of any special clauses, and contract changes. Coordinates with the Contracting Officer to evaluate the technical aspects of contractor performance.

Manages projects covering all trades, and services. Oversees the preparation of contract specifications, payment schedules, surveillance and technical evaluation plans. Develops surveillance techniques and procedures to use in inspecting the work performed by contractors to determine efficiency, effectiveness, reliability, quality, and timeliness factors. Interprets contract specifications in dealings with contractors and customers.

Communication, Collaboration, or Liaison Work

Represents the Facility Manager in meetings and conferences with representatives of building occupants and suppliers of services, equipment, and materials.

Coordinates with AOC Office of Safety, Fire, and Environmental Programs to implement safety protocols to promote workplace safety.

Establishes and maintains effective working relationships with AOUSC, other jurisdictions, agency customers, co-workers, the general public, and others who impact program activities.

Travel Required

Not required

Supervisory status

Promotion Potential


Conditions of Employment

  • You must be a U.S. Citizen.
  • Your resume and question responses must demonstrate the job-related KSAs.
  • You must meet the definition of specialized experience.



You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at OPM qualification standards

Specialized experience: is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level.

Candidates for the GS-12 grade level must have at least 52 weeks of specialized experience equivalent to the next lower GS-11 grade level in the Federal service.

Specialized experience for GS-12:

(1) Managing a maintenance program for office or apartment building complexes, hospitals, recreation facilities, military, or other special-purpose installations, including planning maintenance activities, and developing preventive maintenance programs.

(2) Conducting surveillance activities over construction and maintenance operations performed by a variety of private contractors, including reviewing project plans and specifications for workability.


(3) Performing maintenance or construction work, including estimating material and labor costs for a variety of construction or maintenance projects (such as construction or maintenance of brick, frame, structural steel, reinforced concrete, and other type structures ranging from one- or two-story buildings to larger structures), and maintaining appropriate contacts with the organization funding the project.


Additional information

Welcome Veterans. The Veterans Employment Opportunities Act of 1998 (VEOA) gives veterans' preference rights in the legislative branch to certain veterans as applied by the Congressional Accountability Act. Veterans' preference is applied on this vacancy announcement. If you are a veteran and have been separated under honorable conditions, you must submit a copy of your DD-214 or other proof of eligibility; SF-15, if applicable; and Department of Veterans Affairs documentation of disability, if applicable. For more information, please visit OPM vet guide

If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System. If you are exempt from registration under Selective Service Law, you must provide appropriate proof of exemption. Please visit the Selective Service System website for more information.

DRUG TESTING: The Architect of the Capitol (AOC) is a Drug Free Workplace. As part of the AOC's suitability assessment, a candidate tentatively selected for a position is required to submit to screening for illegal drug use. Satisfactory completion of a drug test is a condition of employment with the Agency. A candidate must test negative prior to being eligible for appointment into a position. We will schedule, provide, and cover the cost for the drug test.

The selectee(s) under the vacancy announcement for this position is subject to a criminal record check by the U.S. Capitol Police and satisfactory adjudication to be eligible for employment at the Architect of the Capitol.

The Architect of the Capitol is an E-VERIFY Participant. E-VERIFY is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security (DHS) and Social Security Administration records to confirm employment authorization in the United States. If you are selected for this position, the documentation that you present for purposes of completing the DHS Form I-9 will be verified through the DHS "E-VERIFY" electronic system. For more information on E-Verify, please visit http://www.dhs.gov/files/programs/gc_1185221678150.shtm

The Architect of the Capitol is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, sex, religion, age, national origin, genetic information, gender indentity, sexual orientation, and/or disability.

This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.

Moving expenses are not authorized.

Relocation expenses are not authorized.

Probationary Period- Selectee(s) is subject to the completion of a one-year trial/probationary period, regardless of whether or not a trial/probationary period has been completed previously with the Architect of the Capitol or another Federal agency.

This vacancy announcement may be used to fill additional vacancies in any of the jurisdictions of the Architect of the Capitol.

All application materials become the property of the Architect of the Capitol.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Review your resume and responses carefully. Your eligibility for consideration and qualifications for the position will be determined based upon a review of your detailed resume and your responses to job specific self-assessment questions.

Your resume will be evaluated based on evidence of your ability to demonstrate the knowledge, skills, and abilities (KSAs) for this position, possession of any specialized experience, and how well your background and experience relates to the self-assessment questions in the job announcement. The self-assessment questions relate to the following knowledge, skills, abilities, and competencies:

-Project Management

-Oral Communication



-Written Communication

Your responses to the self assessment questions serve as the basis for your initial rating. You will receive a numerical score based on your responses to these questions. Next, your responses will be evaluated by a Human Resources Specialist and/or a subject matter expert against the information provided in your resume and optional cover letter. Your resume must support your answers to the self assessment questions. Falsifying your background, education, and/or experience is cause for not hiring you or disqualification for further consideration.

Please note that a complete application is required for consideration. (Please review the "Required Documents" section of this job announcement to see what must be included in a complete application).
To preview questions please click here .

Background checks and security clearance

Security clearance

Drug test required

Required Documents

The Architect of the Capitol's (AOC) job application process is designed to ensure you only provide information necessary to evaluate your qualifications and eligibility for the position vacancy.

To apply for this position, you only need to submit: a) your resume and b) answers to the online vacancy assessment questionnaire. The online questionnaire contains eligibility and screening questions and other relevant information. No additional documentation or attachments are required at the time of application.

Your resume should list your education, training and work experience including job titles, employment dates, duties and accomplishments.

Nothing further is required until it is requested by AOC's Human Capital Management Division. If additional documentation is required for the position, you will be asked to provide it during the interview or selection process. At that time, you may be asked to submit documentation to support statements made in your resume.

For example, you may be asked to provide a copy of your diploma, college transcripts, or proof of Federal employment status. If the position requires licensure or certification, you will be asked to provide proof at the time of selection.

If Veterans' preference is claimed, you will be asked to submit proof (DD-214, and, if claiming a 10-point preference, a SF-15 and the proof required by that form).

Failure to provide the required documents will end further consideration and/or result in the withdrawal of any tentative job offers.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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