Supervisory Financial Management Specialist

Employer
USAJobs
Location
Washington, D.C
Posted
Sep 11, 2020
Closes
Sep 19, 2020
Hours
Full Time
Duties

Summary

Copyright is a form of legal protection provided by the laws of the United States (Title 17, U.S. Code) to authors of literary, dramatic, musical, artistic, and other works. The office of the Chief Financial Officer is responsible for direct oversight of all financial, budgetary, and procurement activities for the U.S. Copyright Office. The position, Accounts Section Supervisor, reports to the Deputy Chief Financial Officer.

Learn more about this agency

Responsibilities

The incumbent supervises a group of employees performing work up to the GS-11 level. Provides administrative and technical supervision necessary for accomplishing the work of the section. Plans, directs, and coordinates short and long range activities of the section.

Performs the administrative and management functions relative to the staff supervised. Establishes guidelines and performance expectations for staff members which are clearly communicated through the formal employee performance appraisal system. Observes workers' performance; demonstrates and conducts work performance critiques. Provides informal feedback and periodically evaluates employee performance. Resolves informal complaints and grievances. Develops work improvement plans, recommending personnel actions as necessary. Provides advice and counsel to workers related to work and administrative matters. Effects disciplinary measures as appropriate to the authority delegated in this area. Ensures staff are trained in accomplishing their tasks, answering questions and following up to ensure that the work is done accurately and in a timely manner. Assures that subordinates fully comply with the provisions of the safety regulations.

Responds to diverse and complex technical questions relating to copyright accounts, receipts, and fee payments. As the technical leader on fiscal research methods, researches the unique, complex, or sensitive requests. Directs the efforts of subordinates searching staff, suggesting alternative sources and validating suggested sources.

Analyzes filings for copyright claims and recordations where the fiscal information contained in the application is incomplete or incorrect, or where the remittance is insufficient or missing, and prevents further processing. Determines whether the fiscal requirements for copyright registration or recordation have been met.

Plans and completes various levels of financial review and analysis activities related to a substantial segment of the agency program for the purpose of ensuring accuracy and validity of Copyright Office financial records and reports through the analysis and reconciliation of various administrative accounts, including some non-standard, specialized accounts. Oversees the maintenance of all office deposit accounts and receipts collected through credit cards. Identifies and resolves complex accounting transactions that may create out-of-balance conditions. Tracks back through a series of transactions and adjustments to isolate original errors and make corrections. Prepares financial statements for overdraft deposit accounts and produces spreadsheets to track/monitor incoming check batches, undeliverable mail, identify payments due, etc.

Reviews and analyzes current processes and/or procedures. Makes recommendations for improvements. Develops specific objectives and devises new methods, techniques, and criteria based on analysis of trends, patterns, and data related to the field. Provides final review for a various financial reports submitted to the Library and the U.S. Treasury in conformance with legal and regulatory guides.

Initiates oral and written communications where additional information or monies are needed to complete filings, reopen closed cases, or establish a claim or recordation request. Analyzes correspondence received with claims initially or in response to earlier Copyright Office correspondence, and weighs the relevance of such correspondence in determining registration filing completeness and appropriateness. Compares various closed and in-process records to reach an understanding of the facts involved and make a determination of actions needed to resolve problems preventing or delaying processing.

Works with a great degree of independence in performing functions responsible for millions of dollars annually in nationwide fee receipts, and inclusive of millions of dollars in licensing fee receipts related to notices of intent for streaming services.

Represents the U.S. Copyright Office in important intra-agency meetings related to fee operations.
Performs various other duties as assigned.
While performing daily activities, the incumbent is responsible for ensuring proper handling and security of all Library and Copyright Office material.
The position description number for this position is 371204.

The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area.

The incumbent of this position will work a flextime work schedule.

This is a supervisory, non-bargaining unit position. This is a confidential position with routine and non-routine duties related to sensitive personnel and/or labor relations matters.

Relocation expenses will not be authorized for the person(s) selected under this vacancy announcement.

Travel Required

Not required

Supervisory status
Yes

Promotion Potential
12

Requirements

Conditions of Employment


The Supervisor leads his/her staff toward meeting the Library's vision, mission, and goals by acting decisively, leveraging diversity and inclusiveness, demonstrating flexibility and resilience, fostering continuous improvement and innovation, and fostering integrity and honesty. To view the Library's Supervisory Core Competencies click the following link: http://www.loc.gov/hr/employment/uploads/loc_supervisor_core_competencies.pdf .

Qualifications

Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision.

Ability to supervise and/or lead and develop a diverse workforce.**

Ability to apply knowledge of Federal financial management standards, principles, practices and techniques.**

Ability to perform financial management program analysis work.**

Knowledge of financial management functional areas.

Ability to develop and maintain effective working relationships and serve as a liaison for an organization.

Ability to perform financial management work using computer systems and software applications.

Ability to communicate in writing.

Ability to communicate effectively other than in writing.

Education

Additional information

Although it is the Library's policy to afford the maximum pay benefit to employees when setting rates of pay, a new appointee who has had no previous Federal service will generally be paid the minimum step of the grade.

The Library of Congress is an equal opportunity employer. All who meet the eligibility requirements are encouraged to apply.

Applicants must submit a complete application package that is received by the closing date of this announcement.

This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please email ADA@loc.gov. The decision on granting reasonable accommodation will be determined on a case-by-case basis.

Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The proof or disability/certification may be issued by the State Vocational Rehabilitation Office, Disability Services or Career Services office of the applicant's college or university, or the Department of Veterans Affairs. The letter must verify that the applicant has a severe disability and must be dated within three years of the date of the application. Certification from health care providers are not accepted. For more information contact the Library's Office of EEO/Diversity Programs at 202-707-6024 or email spp@loc.gov. FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.

The Library of Congress is the national library of the United States and is part of the Legislative Branch of the Federal government. As such, all positions are in the excepted service.

Appointment/retention is subject to a favorable evaluation of an appropriate personnel security/suitability investigation.

The Library reserves the right to fill a lesser or greater number of vacancies indicated during the life of this vacancy announcement.

Initial appointments, permanent or indefinite, to the Library of Congress require completion of a one-year probationary period. In addition, per Library of Congress Regulation 2010-12, an appointee or internal selectee is subject to a one-year supervisory probationary period, if this is his/her first supervisory/managerial position at the Library.

The Library of Congress may offer repayment for all or part of federally insured student loans. However, not all service units within the Library of Congress participates in the repayment of federally insured student loans. Therefore, determination to repay a federally insured student loan is subject to approval by the appropriate service unit.

The selected applicant may be required to file a financial disclosure statement with the House of Representatives, U.S. Congress, in accordance with the provisions of Public Law 95-521, Ethics in Government Act of 1978.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

The Library of Congress evaluates applicants through an applicant questionnaire and a structured interview. Applicants may also be screened for some jobs through licensing, certification, and/or education requirements, a narrative/application review, and/or a preliminary telephone interview. The knowledge, skills, and abilities (KSAs) that are marked with a double asterisk (**) in the vacancy announcement and the applicant questionnaire are considered the most critical for a position. To be considered for final selection, applicants must demonstrate fully acceptable experience in these designated KSAs in the narrative/application review, preliminary telephone and/or full structured interview. The various assessment tools listed above are designed to verify or explore applicants' experience, knowledge, and training directly related to the job in order to identify the best qualified applicants for selection.

Are you a veteran? Please indicate the type of veterans' preference you are claiming in your application materials and/or applicant profile and provide the appropriate supporting documentation to validate your claim. Those applying for 5-point preference must submit Member Copy 4 of your DD 214. Those applying for 10-point preference must fill out an SF-15 (click here for the form) and provide the required documentation listed on the back of the form. If required supporting documentation is not attached, Veterans' Preference will not be considered in the application process.

For more information regarding eligibility requirements, please see the Library of Congress Merit Selection Plan, Section X.D, at: http://www.loc.gov/hr/employment/msp010909.pdf .

To preview questions please click here .

Background checks and security clearance

Security clearance
Not Required

Drug test required
No

Required Documents

Current or former federal employees must submit their most recent Notification of Personnel Action (SF-50 or equivalent).

Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The proof or disability/certification may be issued by the State Vocational Rehabilitation Office, Disability Services or Career Services office of the applicant's college or university, or the Department of Veterans Affairs. The letter must verify that the applicant has a severe disability and must be dated within three years of the date of the application. The program does not accept certification from health care providers. For more information contact the Library's Office of Equal Employment Opportunity and Diversity Programs at 202-707-6024 or email spp@loc.gov. FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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