Space Management Specialist

Employer
USAJobs
Location
Washington, D.C
Posted
Sep 10, 2020
Closes
Sep 18, 2020
Hours
Full Time
Duties

Summary

This position serves as a Space Management Specialist located in the Employee Resources Management and Planning Office (ERMP), Organization Management Directorate (OMD) within the Library Collections and Services Group (LCSG) at the Library of Congress (LOC)

The position description number for this position is 391748.

This is a non-supervisory, non-bargaining unit position.

Learn more about this agency

Responsibilities

Carries out space and facility related assignments from the supervisor where the objectives, priorities, and deadlines are defined. Performs a variety of duties related to facilities and space planning for LCSG. Uses practical knowledge of a wide range of' technical methods, principles and practices related to facilities to apply analytical and evaluative techniques to the identification, consideration and resolution of facility issues or problems of a procedural and factual nature. Works with the supervisor on unusual facility and space planning issues that do not have clear precedents. Locates, selects, and summarizes space and facility related data from several sources, and presents findings in multiple compilations. Develops information, identifies data interrelationships, and recommends actions to resolve a wide variety of problems and situations associated with facilities and space planning.

In consultation with the senior Space Management Specialist, tracks and coordinates the allocation of service unit workspace, recommends short and long-term facility space related requirements, recommends solutions for the LCSG's facility and space problems. Tracks space assignments, office relocations, swing space moves via active excel spreadsheets. Participates in interviews with the appropriate staff in each affected division or office to become familiar with essential space requirements.

Uses judgment in interpreting and adapting facility guidelines, such as agency policies, regulations, precedents and work directions, applies it to specific facility and space related issues or problems, analyzes the results and recommends changes.

Grants access to, approves, assigns, and submits requests through the Library's Facility Asset Management Enterprise (FAME). Processes and approves space management requests received from customers. Forwards workflow email to customers as confirmation of request submissions. Discusses logistics requests, near completion, with assigned facility specialist and customer if applicable, and assists in resolving any issues identified. Maintains constant communication with facility specialist and customer until the request is complete. Sends confirmation email to customers detailing processed information. Processes any supply orders needed via FAME and/or momentum and close out the request.

In close consultation of the senior Space Management Specialist, serves as a point of contact on relatively small and straightforward projects related to LCSG space planning initiatives and activities. Assists with space related projects, which may include renovations, swing space moves, office construction, and furniture procurement.

Applies detailed knowledge of current project requirements, projected needs, and an awareness and understanding of ongoing programs in other units. Independently applies comprehensive knowledge of data sources and pertinence of the subject matter to identify, select, and extract materials from existing files, reports, and studies for use by others.

Serves as a liaison with and provides consultation to sections within the Facility Services Division. Coordinates administrative tasks in support of' established requirements for supplies, property management, or office moves, including construction, installations and other space planning and facility related activities. Assists in the resolution of complex administrative issues or problems relative to facility services and/or property management and independently resolves issues.

Coordinates the property management functions. Oversees the preparation of necessary documents to accession and deaccession property. Conducts periodic surveys of equipment and property utilization and recommends actions to assure that economical and efficient use is made of equipment and other property.

Uses a knowledge of facility and space regulations, operating procedures and/or office practice plus skill in applying fact-finding and investigative techniques to gather clear but factual evidence of the current processes. Uses the information gathered to provide recommendations on efficient and effective procedures and streamline guidelines. Updates and modifies guidance and recommends in the form of manuals, SOP's, and instructions when appropriate.

Has knowledge of facilities management and services and provides guidance and advice concerning issues that require standard adaptation and interpretation of policies, procedures, old' practices. Interprets Library of Congress regulations and directives.

Processes ergonomic and safety related requests through the Automated Hazard Abatement Program (AHAP). Provides staff with information on latest ergonomic research, developments, and procedures; and reports on original and ongoing cases. Conducts research and analyzes data to track and report on all of the LCSG's pending and open requests.

Other duties as assigned.

Travel Required

Not required

Supervisory status
No

Promotion Potential
12

Requirements

Conditions of Employment


No additional requirements to those listed above.

Qualifications

Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision.

Ability to apply knowledge of office planning, space design, and ergonomic principles.**

Ability to manage projects.**

Knowledge of policies, procedures, and applicable building codes associated with space planning, layout, interior design, and ergonomics as it applies to government and commercial office buildings.**

Ability to utilize computer technology.

Ability to interact collaboratively with others.

Ability to communicate effectively other than in writing.

Education

Additional information

Although it is the Library's policy to afford the maximum pay benefit to employees when setting rates of pay, a new appointee who has had no previous Federal service will generally be paid the minimum step of the grade.

The Library of Congress is an equal opportunity employer. Women, minorities, and persons with disabilities who meet eligibility requirements are strongly encouraged to apply.

Applicants must submit a complete application package that is received by the closing date of this announcement.

This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please email ADA@loc.gov. The decision on granting reasonable accommodation will be determined on a case-by-case basis.

Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The proof or disability/certification may be issued by the State Vocational Rehabilitation Office, Disability Services or Career Services office of the applicant's college or university, or the Department of Veterans Affairs. The letter must verify that the applicant has a severe disability and must be dated within three years of the date of the application. Certification from health care providers are not accepted. For more information contact the Library's Office of EEO/Diversity Programs at 202-707-6024 or email spp@loc.gov. FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.

The Library of Congress is the national library of the United States and is part of the Legislative Branch of the Federal government. As such, all positions are in the excepted service.

Appointment/retention is subject to a favorable evaluation of an appropriate personnel security/suitability investigation.

The Library reserves the right to fill a lesser or greater number of vacancies indicated during the life of this vacancy announcement.

Initial appointments, permanent or indefinite, to the Library of Congress require completion of a one-year probationary period.

The Library of Congress may offer repayment for all or part of federally insured student loans. However, not all service units within the Library of Congress participates in the repayment of federally insured student loans. Therefore, determination to repay a federally insured student loan is subject to approval by the appropriate service unit.

A "Not to Exceed" (NTE) status is used to identify an appointment with a specific ending date. However, the Library has the right to separate a NTE employee at any time due to either performance issues or budget constraints.

Are you a veteran? Please indicate the type of veterans' preference you are claiming in your application materials and/or applicant profile and provide the appropriate supporting documentation to validate your claim. Those applying for 5-point preference must submit Member Copy 4 of your DD 214. Those applying for 10-point preference must fill out an SF-15 (click here for the form) and provide the required documentation listed on the back of the form. If required supporting documentation is not attached, Veterans' Preference will not be considered in the application process.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

The Library of Congress evaluates applicants through an applicant questionnaire and a structured interview. Applicants may also be screened for some jobs through licensing, certification, and/or education requirements, a narrative/application review, and/or a preliminary telephone interview. The knowledge, skills, and abilities (KSAs) that are marked with a double asterisk (**) in the vacancy announcement and the applicant questionnaire are considered the most critical for a position. To be considered for final selection, applicants must demonstrate fully acceptable experience in these designated KSAs in the narrative/application review, preliminary telephone and/or full structured interview. The various assessment tools listed above are designed to verify or explore applicants' experience, knowledge, and training directly related to the job in order to identify the best qualified applicants for selection.

For more information regarding eligibility requirements, please see the Library of Congress Merit Selection Plan, Section X.D, at: http://www.loc.gov/hr/employment/msp010909.pdf .

To preview questions please click here .

Background checks and security clearance

Security clearance
Not Required

Drug test required
No

Required Documents

Current or former federal employees must submit their most recent Notification of Personnel Action (SF-50 or equivalent).

Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The proof or disability/certification may be issued by the State Vocational Rehabilitation Office, Disability Services or Career Services office of the applicant's college or university, or the Department of Veterans Affairs. The letter must verify that the applicant has a severe disability and must be dated within three years of the date of the application. The program does not accept certification from health care providers. For more information contact the Library's Office of Equal Employment Opportunity and Diversity Programs at 202-707-6024 or email spp@loc.gov. FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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