Senior Program Coordinator - SPPM

Location
Washington D.C
Posted
Sep 09, 2020
Closes
Oct 05, 2020
Ref
200595
Function
Program Manager
Hours
Full Time
Metro is seeking to fill a Senior Program Coordinator position

The Incumbent in this position will assist in the coordination and development of public facing and executive level internal presentations and reporting on projects and programs within Metro's capital portfolio. The Senior Program Coordinator delivers projects and program presentations to executive and senior staff.

The candidate will:
  • assist in the management of team tasks to prepare for monthly capital update meetings
  • coordinate with internal stakeholders (project managers, financial analysts, portfolio planning, etc) to compile and validate data on the status of the approved capital portfolio
  • translate and summarize technical project information to track performance, alignment and progression of approved capital investments
  • perform technical quantitative/qualitative analysis, quality control and validate project updates on received data,

The incumbent should be able to communicate effectively with internal and external stakeholders at all levels. Candidates should have strong communication, coordination, and data analysis skills as well as in-depth knowledge of project management, project lifecycles, procurement and business process improvement experience.

Experience working in complex capital program management and other capital asset infrastructure activities (at the state, local or federal levels), such as programming, planning and budgeting would be an advantage.

Minimum Qualifications

Education
  • Bachelor's degree in Transportation, Management, Business or Public Administration or a related field

Experience
  • Minimum of seven (7) years of experience in project management and/or asset management lifecycle planning, progressively analyzing and coordinating business improvement projects in a large-scale organization.
  • Experience at developing interactive and dynamic presentations

Certification/Licensure
  • N/A

Preferred
  • Microsoft Project, Primavera, Clarity, Power BI, and SharePoint.
  • Project Management Professional (PMP)

Medical Group

Satisfactorily complete the medical examination for this position, if required. The incumbent must be able to perform the essential functions of this position either with or without reasonable accommodations.

Job Summary

The incumbent provides strategic support, guidance and management for a broad range of projects to include program and policy assignments pertinent to the mission of the Authority and departmental goals. The Senior Program Coordinator is responsible for assisting the management team in program planning and development activities that include policy development, technical quantitative/qualitative analysis, project costing and forecasting, and impact assessments. The incumbent supervises and performs capital and operational data management and research.

Additionally, the incumbent works with cross-functional stakeholders to identify needs requirements and develop business cases. The Senior Program Coordinator delivers project and program presentations to executive and senior staff. Performs or participates in risk management and communications and change management planning. Acts as a liaison for both internal and external entities on Authority-wide highly complex multi-discipline projects and programs.

Essential Functions
  • Coordinates and implements best practices for the enterprise asset management program implementation which includes conducting research and drafting processes and reports. Assists in the drafting of policies and the creation and maintenance of comprehensive departmental/ interdepartmental documentation.
  • Responds promptly and effectively to requests for research and information; communicates with departmental staff to gather answers to inquiries as necessary.
  • Assists in defining project scopes and objectives by involving all relevant stakeholders and ensuring technical feasibility.
  • Conducts complex cost, budgetary, statistical analysis and develops forecasts, prepares cost benefit analysis, and tracks operational and capital budgets.
  • Develops and maintains dashboards, visualizations and graphics to supply audiences with understandable information.
  • Maintains and monitors project plans and project schedules. Organizes, attends and participates in stakeholder meetings. Documents and follows up on important actions and decisions from meetings.
  • Establishes and maintains tracking reports in support of business initiatives, such as trainings, capital program reporting, and communication campaigns related to capital planning a program management.
  • Works directly with the transit and business asset owners across the Authority to perform data analytics, establish monthly compliance reports and, risks and/or issues updates, including mitigation actions and resolution plans.
  • Supervises and/or guides subordinate or contract staff.
  • Interacts effectively with senior leadership to articulate issues and propose potential solutions.
  • Supports the program management processes of integration, scope, schedule, budget, quality, resources, communication, risk, and procurement.
  • Assists with project initiation, estimation, planning, requirements gathering, analysis and design, technical reviews, integration, implementation, operational turnover, and project closing.
  • Tracks and escalates action items, monitors project delivery and client satisfaction, and communicates with all appropriate levels of management including directors, general managers, managers, subject matter experts, and clients.
  • Provides data collection, analysis of data, presentations and reporting, database administration, project assessment, and creation and maintenance of templates, forms, and processes.

The essential duties listed are not intended to limit specific duties and responsibilities of any particular position. Nor is it intended to limit in any way the right of managers and supervisors to assign, direct and control the work of employees under their supervision.

Other Functions
  • Evaluates business processes, anticipates requirements, uncovers areas for improvement, and develops and implements solutions. Leads ongoing reviews of business processes and develops optimization strategies.

Evaluation Criteria

Consideration will be given to applicants whose resumes demonstrate the required education and experience. Applicants should include all relevant education and work experience.

Evaluation criteria may include one or more of the following:
  • Skills and/or behavioral assessment
  • Personal interview
  • Verification of education and experience (including certifications and licenses)
  • Criminal Background Check (a criminal conviction is not an automatic bar to employment)
  • Medical examination including a drug and alcohol screening (for safety sensitive positions)
  • Review of a current motor vehicle report

Closing

WMATA is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by applicable federal law.

This posting is an announcement of a vacant position under recruitment. It is not intended to replace the official job description. Job descriptions are available upon confirmation of an interview

Similar jobs