Administrative Assistant (Commercial Real Estate)

Location
Herndon, VA
Salary
$50-$55k + Bonus
Posted
Sep 17, 2020
Closes
Oct 07, 2020
Ref
5272387
Function
Administrative
Hours
Full Time
Located in Herndon, VA, this is an administrative role with a large property management firm dealing largely in government contracts. The ideal candidate should have experience working in a Cleared environment, or posses a security clearance themselves.

  • Perform general office management duties that support the on-site Dulles Discovery management office to include: ordering office and kitchenette supplies and maintaining proper inventory levels; provide support for copiers and IT issues, set up meeting calendar appointments, and assist with filing/organizational needs for the office.
  • Assist the team with contract services; two-way radios, cable service, phone internet provider and the coordination of activities of these service contractors and other vendors; communicate as much as required with the respective contractor to ensure that all contracted services are completed in a professional manner and in accordance with contract. Prepare and distribute contracts for signature and executed contracts for records.
  • Create and keep supply of signs and marketing materials as needed
  • Update contact lists and on-site lanyard contact cards
  • Attend department meetings and record meeting minutes. Report on any assigned projects/tasks at meetings.
  • Assist others in department as required with special projects, RFP's, Client Evaluations, Tenant Retention activities, building staff events, etc.
  • Assist in the preparation and review of, and attend tenant retention activities. Evaluate their effectiveness with the Property Manager.
  • Assume other special activities or responsibilities as may be requested by the Property Managers.
  • Perform general administrative duties as assigned, such as, copying, updating/distributing weekly reports and meeting minutes, printing monthly financial reports and annual operating budgets.
  • Scan/file documents on common shared drives and Laserfiche, and maintain organization.
  • Process invoices and create purchase orders in Nexus Payables.
  • Manage various databases: access lists, contract spreadsheets, and renovations updates, etc.
  • Assist team with site access coordination, deliveries, and visitor access.


Job Requirements

  • Bachelor's or Associate degree.
  • 2+ years experience in administrative support position, preferably in property management, construction or related field.
  • Must be detailed oriented, organized, and possess strong computer skills.
  • Must possess or be willing to seek and obtain a Top Secret security clearance, including full scope polygraph.
  • Proficient with Microsoft Office Suite and Adobe Acrobat


Additional Information

NRI is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with disability.

Meet Your Recruiter

Brennan Peroutka
Recruiter

I grew up in Baltimore!

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