Vendor Quality Control Administrator

Silver Spring, Maryland-Silver Spring
Aug 19, 2020
Sep 17, 2020
Full Time
The Vendor Quality Control Administrator will oversee the evaluation of supplier's data within the Organization's ERP (i.e., PeopleSoft) system. This position will work directly with both Accounts Payable and Procurement to achieve business partnerships with suppliers to ensure that supplier data is properly maintained within the Organization; in addition, this position will also work with finance, legal, compliance, and other areas within the Organization. A wide degree of creativity and latitude is expected. This position is an opportunity to lead all functions of Children's National vendor management program and be a key contributor of a high performing finance team.


Minimum Education
Bachelor's Degree

Specific Requirements and Preferences
Bachelor's degree or equivalent Accounts Payable/Vendor Management experience required (Required)

Minimum Work Experience
5 years

Specific Requirements and Preferences
At least 5+ years of relevant experience (Required)

Required Skills/Knowledge
Intermediate experience with MS Word, MS Excel, MS Outlook, PowerPoint and similar programs. Experience with PeopleSoft a plus.
Ability to handle multiple tasks, meet deadlines and handle confidential materials.
Ability to work independently and as part of a team and take on new tasks as needed.
Strong oral and written communications skills necessary to interact diplomatically and tactfully with diverse groups of people
Ability to interact with all levels of internal and external customers with highest level of professionalism.
The individual will be expected to work with minimal up-front guidance and take ownership of his / her work product.
The individual will work closely with all major functional leaders of the finance department.
Strong time management and organizational skills
Must possess a positive attitude, be team oriented, ambitious, quality driven and of the highest integrity.

Functional Accountabilities

General - Vendor Quality Control Administrator
1. Maintain a log of all actions, documents, reviews, approvals, etc. needed to input a new vendor into the system
2. Review current listing of vendors and review log of all actions, documents, reviews, approvals, etc. to ensure that all documents are maintained, current, etc.
3. Ensure any changes to vendors have been properly reviewed, confirmed, and approved in accordance with policy
4. Regularly review vendors against established policies to ensure timely deactivation of vendors where appropriate (e.g., have not done business with vendor in past 18 months)
5. Annually register with the IRS for yearly 1099 submission.
6. Compliance and maintenance of the 1099 information during supplier set up and all IRS filing deadlines.
7. Assist manager with constant improvement in the quality and accuracy of the master data to ensure uninterrupted business continuity
8. Develop and maintain solid working relationships with purchasing, operations, and finance to resolve vendor related issues that impact various departments/functions
9. Serve as the key point of contact for our over 6,000 employees on any and all matters related to vendor management
10. Assists with any internal audit or compliance reviews
11. Develops recommendations and reports based on audits/reviews and presenting these ideas to senior management
12. Develops various training courses and takes a lead role in delivering such content (web ex, in person, etc.)

1. Prepare documents using Word, Excel, PowerPoint, etc. May prepare complex documents requiring the integration of multiple office technology and software applications.
2. Continually improve processes and facilitate the department's ability to respond to needs/requests.
3. Continually explore new methods to improve operations, work with management team to gain acceptance, and support implementation efforts.
4. Communicate operational issues and progress toward goals to other members of the management team.

Organizational Accountabilities
Organizational Accountabilities (Staff)

Organizational Commitment/Identification

1. Anticipate and responds to customer needs; follows up until needs are met


1. Demonstrate collaborative and respectful behavior
2. Partner with all team members to achieve goals
3. Receptive to others' ideas and opinions

Performance Improvement/Problem-solving

1. Contribute to a positive work environment
2. Demonstrate flexibility and willingness to change
3. Identify opportunities to improve clinical and administrative processes
4. Make appropriate decisions, using sound judgment

Cost Management/Financial Responsibility

1. Use resources efficiently
2. Search for less costly ways of doing things


1. Speak up when team members appear to exhibit unsafe behavior or performance
2. Continuously validate and verify information needed for decision making or documentation
3. Stop in the face of uncertainty and takes time to resolve the situation
4. Demonstrate accurate, clear and timely verbal and written communication
5. Actively promote safety for patients, families, visitors and co-workers
6. Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance

Children's National Health System is an equal opportunity employer that evaluates qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender, identity, or other characteristics protected by law.

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