Procure to Pay Specialist

Silver Spring, Maryland-Silver Spring
Aug 19, 2020
Sep 17, 2020
Full Time
Purchase-to-pay systems automate the full purchase-to-payment process, connecting procurement and invoicing operations. Key benefits are increased financial and procurement visibility, efficiency, cost savings and control. Automation allows for reduced processing times and straight through processing where the incoming invoices are handled without any manual intervention. Purchase-to-pay systems are designed to provide organizations with control and visibility over the entire lifecycle of a transaction; from the way an item is ordered to the way that the final invoice is processed. The Procure to Pay Specialist will monitor key metrics, provide support and training to Accounts Payable, Procurement and the end user community, and troubleshoot problems related to the Procure to Pay lifecycle.


Minimum Education
High School Diploma or equivalent (Required)
Bachelor's Degree - Finance or Accounting preferred. (Preferred)

Minimum Work Experience
5 years - Accounts Payable or Procurement. (Required)

Required Skills/Knowledge
Excellent teamwork skills and demonstrated ability to interact with and influence all levels and types of people.
Data gathering and analysis skills.
Strong systems aptitude, including ERP System, Excel, PowerPoint
Excellent written/oral communication and presentation skills.
Ability to manage priorities and work under pressure PeopleSoft experience a plus.
Provide excellent customer service.

Functional Accountabilities

Analytical skills
1. Prepare metrics of procure to pay volumes, days outstanding and resolution statistics; monitor workflow approvals.
2. Perform root cause analysis on payment issues to solve long term process gaps.
3. Perform research of requisitions, purchase orders, open receipts and invoices as needed to resolve items that are not being processed timely; review status to determine which should be closed, deleted, or cancelled.

System Training
1. Provide training to new and existing users on requisition entry, approval and receive vendor invoices for goods/services.

1. Speak up when team members appear to exhibit unsafe behavior or performance
2. Continuously validate and verify information needed for decision making or documentation
3. Stop in the face of uncertainty and takes time to resolve the situation
4. Demonstrate accurate, clear and timely verbal and written communication
5. Actively promote safety for patients, families, visitors and co-workers
6. Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance

Organizational Accountabilities
Customer Service
1. Support accounts payable and procurement ad hoc projects as needed.
2. Communicate with internal customers in regard to escalations.

Organizational Commitment/Identification
1. Partner in the mission and upholds the core principles of the organization
2. Committed to diversity and recognizes value of cultural ethnic differences
3. Demonstrate personal and professional integrity
4. Maintain confidentiality at all times

Customer Service
1. Anticipate and responds to customer needs; follows up until needs are met

1. Demonstrate collaborative and respectful behavior
2. Partner with all team members to achieve goals
3. Receptive to others' ideas and opinions

Performance Improvement/Problem-solving
1. Contribute to a positive work environment
2. Demonstrate flexibility and willingness to change
3. Identify opportunities to improve clinical and administrative processes
4. Make appropriate decisions, using sound judgment

Cost Management/Financial Responsibility
1. Use resources efficiently
2. Search for less costly ways of doing things

Children's National Health System is an equal opportunity employer that evaluates qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender, identity, or other characteristics protected by law.

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