Secretary (EOY)

Location
Ashburn, VA, Madison's Trust Elementary School
Posted
Aug 18, 2020
Closes
Sep 17, 2020
Ref
IRC23116
Function
Administrative
Industry
Education
Hours
Full Time
This is skilled clerical and administrative work performed in a school. An employee in this class performs moderately difficult to semi-complex office operations requiring proficient office skills. Assignments typically consist of one or more activities performed in school main offices such as attendance record keeping, processing administrative actions (time and attendance reports, and personnel actions), and producing complex word processing documents for school staff. Employees at this level perform a full range of duties as assigned, working independently and exercising judgment and initiative.

Responsibilities
The following information is intended to describe the overall nature and scope of the work being performed in relation to the position. This is not a comprehensive listing of all responsibilities or tasks; other work may be assigned when deemed appropriate:
• Responds to request for information made from the public, parents, staff, and or other interested parties.
• Answers questions within area of authority; directs callers/visitors to appropriate location or staff member.
• Provides administrative and program specific support to school staff including administrators, teachers, counselors, and support staff.
• Manages school entry; verifies and documents all personnel entering and leaving the school premises.
• Verifies student attendance and contacts parent and or guardian to complete a follow up, documents absences, tardiness, and early pickups.
• Assists with the registration process for new students, including meeting with parents, completing the data entry, processing the registration, and creating cumulative files in student information systems.
• Provides general guidance and tier II support to Administrative Assistant I.
• Prepares, provides, and maintains a variety of logs, spreadsheets, paperwork, forms, general and specific correspondence, and or other related information to ensure accuracy and completeness.
• Receives, sorts, and distributes a variety of correspondence, deliveries, and mail.
• Files electronic and hard copy documents of a routine and confidential nature alphabetically, numerically, or by other prescribed methods established with filing systems.
• Makes copies, and or sends documents electronically, by fax, or via mailing.
• Reviews and maintains calendars for school staff; schedules appointments and or meetings; updates bulletin boards; maintains reference files/materials/logs, and other office records.
• May notify central office staff, school staff, and other parties of informational matters requiring their attention.
• Assists with the organization and preparation of meeting space, procures refreshments and assists with technical support.
• Operates PC word processing programs producing correspondence, bulletins, technical and non-technical material, letters, memos, and reports.
• Operates specific software programs including managing databases; monitoring activities, updating and verifying information.
• Maintains office files and records for information regarding administrative procedures and policies, regulations, personnel, organization, and reports relative to the school• s activities.

Qualifications

Below are the qualifications for this position:
• High School Diploma or GED required and progressively responsible experience in performing general office clerical or administrative support work
• Ability to compose a variety of memoranda or letters from general instructions, maintain complex records, and to assemble, organize, and prepare data from records
• Ability to determine work priorities; to maintain confidentiality; to work independently; and to work effectively during periods of heavy workloads and tight deadlines
• Thorough knowledge of business English, spelling, general vocabulary, and arithmetic
• Considerable knowledge of standard office equipment, including desktop PCs, scanners, printers, photocopiers and facsimile machines, and software including Microsoft Access, Excel, Word, and PowerPoint
• Good human relations and communications skills

Physical Requirements:
The following provides a brief description of physical requirements for this position:
While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word. The employee must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time. Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Additional Details

Classified Salary Scale , Level 11

This is an Non-Exempt position.
Reports to: Principal or Assistant Principal

This is an End-of-Year (EOY) position

The Loudoun County School Board is committed to a policy of nondiscrimination and to the provision of equity in its educational programs, services and activities for all students and employees.

Loudoun County Public Schools (LCPS) does not discriminate on the basis of race, ancestry, color, sex, pregnancy, childbirth or related medical conditions, marital status, age, religion, national origin, disability, or genetic information in employment or in its programs and activities. LCPS provides equal access to the Boy Scouts and other designated youth groups.

The following person has been designated to handle inquiries regarding the non-discrimination policies:

Assistant Superintendent for Department of Human Resources and Talent Development
Loudoun County Public Schools
21000 Education Court
Ashburn, VA 20148

Tel: 571-252-1100

How To Apply

To submit an application online, please select • Apply Now•
To be considered for the vacancy, please complete ALL sections of the application. A resume will not be accepted in lieu of a completed application.

Please be sure to upload the following:

• Three (3) current professional references (Name, phone number, email address). At least one reference should be a current supervisor or most recent supervisor.
• Resume

Similar jobs