Payroll Technician II

1 day left

Ashburn, VA, Payroll Office
Aug 30, 2020
Sep 29, 2020
Full Time
This is a specialized position responsible for performing tasks associated with Loudoun County Public School Board
payroll policies and regulations. An employee in this class would be responsible for processing absentee reports,
processing substitute pay, processing stipends, leave reporting, extra pay. This position would also assist with customer
service, which entails answering frequent calls/emails/appointments from employees. Work is performed independently
but is subject to detailed rules, regulations, procedures, and policies.


The following information is intended to describe the overall nature and scope of the work being performed in relation to
the position. This is not a comprehensive listing of all responsibilities or tasks; other work may be assigned when deemed
* Processes and manages payroll biweekly, including verifying, FMLA, Disability, Workers Compensation, Short
Term Disability, & paid time off leave accruals.
* Researches & responds to inquiries regarding deductions, earnings, leave balances, direct deposits, & payslips.
* Prepares verification of employment for housing, rentals, & mortgages.
* Works and trains timekeepers to update/train/correct Oracle Time & Labor Module.
* Processes leave accruals & verify data for all full-time employees.
* Reconciles payroll deductions for voluntary deductions, including Loudoun Education Association, Principal
Dues, and United Way.
* Prepares and reconciles Leave Without Pay for employees who have exhausted all leave.
* Provides W-2 forms, per employee requests.
* Processes substitute pay through 3rd party vendor interface.
* Processes transportation employees pay through 3rd party vendor interface.
* Processes FMLA report from 3rd party vendor.
* Processes, maintains, and reconciles employee stipend payments.
* Scans payroll documentation for records retention.


* High School diploma or GED required
* Two years of experience in performing payroll experience to include working with an automated mainframe
payroll system and knowledge of school system payroll
* Experience with payroll/Human Resources Management Systems (HRMS)/Oracle preferred
* Knowledge of school system payrolls, i.e., the intricacies and special requirements of a diversified system of
employees, licensed, classified, auxiliary, administrators, substitutes, part-time staff
* Basic user of Microsoft Excel
* Knowledge of payroll processing procedures and general office practices and procedures
* Ability to operate standard office equipment such as photocopiers, scanners, printers, facsimile machines and
personal computer
* Strong communication skills
* Experience in collaborative teamwork
* Strong ability to organize
* Ability to work under pressure with frequent interruptions
* Knowledge of Microsoft Office products

Physical Requirements
The following provides a brief description of physical requirements for this position:
While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of
the spoken word. The employee must convey detailed or important spoken instructions to other workers accurately,
loudly, or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply
certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time.
Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry,
push, pull or otherwise move objects.

Essential Personnel
Employees who perform the responsibilities of this position are considered essential personnel. Essential personnel are
designated employees who must report for work during a delay or emergency situations. A workplace emergency is an
unforeseen situation that threatens the staff, pupils, or the public; disrupts or shuts down business operations; or causes
physical or environmental damage. Emergencies may be natural or manmade. It is incumbent upon the supervisor to
inform and confirm which essential personnel are required to work during emergency closings. Notification and
confirmation of the expectation of essential personnel to report to work, or maintain as-needed status, will be executed
with as much advanced notice as possible via in-person communication or email

Additional Details

Classified Salary Scale , Level 13

This is a Non-Exempt position.

A person in this position reports to: Supervisor, Payroll

The Loudoun County School Board is committed to a policy of nondiscrimination and to the provision of equity in its educational programs, services and activities for all students and employees.

Loudoun County Public Schools (LCPS) does not discriminate on the basis of race, ancestry, color, sex, pregnancy, childbirth or related medical conditions, marital status, age, religion, national origin, disability, or genetic information in employment or in its programs and activities. LCPS provides equal access to the Boy Scouts and other designated youth groups.

The following person has been designated to handle inquiries regarding the non-discrimination policies:

Assistant Superintendent for Department of Human Resources and Talent Development
Loudoun County Public Schools
21000 Education Court
Ashburn, VA 20148

Tel: 571-252-1100

How To Apply

To submit an application online, please select • Apply Now•
To be considered for the vacancy, please complete ALL sections of the application. A resume will not be accepted in lieu of a completed application.

Please be sure to upload the following:

• Three (3) current professional references (Name, phone number, email address). At least one reference should be a current supervisor or most recent supervisor.
• Resume

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