Duties

Summary

This position is located in the Civil Rights Division's (Division) Administrative Management Section (ADM), Office of Human Resources and Security. In support of the enforcement responsibilities of the Division, ADM provides a diverse array of management and technical services. These services include, but are not limited to, human resources, budget formulation and execution, information technology, facility services, safety and security, and mail and file operations.
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Responsibilities

The Civil Rights Division is seeking a Supervisory HR Specialist to provide services in benefits, performance, and employee/labor relations related program areas. The successful candidate will provide human resources advisory, consultation services, and operating support to the Division. In this capacity, the incumbent: plans, organizes, and supervises the duties necessary to accomplish activities related to employee recognition, benefits, leave, time and attendance, payroll, employee records, conduct, performance, attendance, and labor relations. Provides expert advice and counsel to Division supervisors and managers. Develops and implements innovative approaches to particular management requirements. Integrates subordinate programs into the management and administrative processes of the Division. Develops and/or reviews or comments on administrative issuances. Provides appropriate training to staff. Attracts, develops, and motivates a small, but important, subordinate staff.

The core duties and responsibilities of the Supervisory Human Resources Specialist are:
1. Serves as the Division's technical representative when addressing employee and labor relations issues.
2. Provides guidance and direction to employees, supervisors, and managers in the development of solutions to problems dealing with
employee recognition, benefits, retirement, performance evaluations, employee records, and payroll.
3. Provides proactive programmatic supervision - in conjunction and coordination with OEC - in the areas of conduct, performance,
absenteeism, and grievances. As a technical representative to managers, exercises expert knowledge in the employee relations
program in order to provide guidance on proposed actions.
4. Participates in the development of policy and procedural documents for the Division. Provides advice and recommendations on a
variety of human capital issues, including those of a complex or sensitive nature.
5. Initiates, monitors, and reviews official personnel records to ensure the accuracy and quality of the actions.
6. Provides advice and counseling on all aspects of benefits to employees.
7. Serves as technical expert on reduction-in-force and severance pay matters.
8. Reviews records to ensure that employees are placed in the correct retirement system upon entry on duty.
9. Provides expert guidance and direction to managers, supervisors, and employees regarding matters related to payroll and time and
attendance.
10. Serves as the Primary Point of Contact for the Attorney General's Awards Program and administers the Division's Awards Program.
11. Monitors the Division's Performance Management and Flexible Work Options Programs.
12. Monitors within-grade step increase projections and brings problematic cases to the attention of the supervisor, manager, and OEC.

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status
Yes

Promotion Potential
14

Requirements

Conditions of Employment

• Must be a U.S. Citizen or National
• Must complete a Background Investigation to include drug testing
• Selective Service Registration is required, as applicable
• May require completion of one-year probationary period

Qualifications

To qualify at the GS-14 grade level, candidates must have one (1) year of specialized experience equivalent to at least the GS-13 grade level in the Federal service or other pay system. Examples of specialized experience include: experience that demonstrates in-depth knowledge of laws, rules, regulations, and policies associated with an understanding of applicable human resources management programs sufficient to provide comprehensive technical consultative services to employees and management; serving as technical authority on performance, misconduct, and labor relations matters, and handing the most difficult cases; counseling employees about entitlements, rights, and obligations regarding federal benefits, military deposits and erroneous retirement transactions; initiating, monitoring and reviewing actions (e.g., SF-50s, SF-52s, benefit forms, retirement applications); composing and editing complex documents; speaking for the organization during meetings with agency officials and other federal agencies; making presentations to employees having varying degrees of understanding; and administering employer's awards processes.

Specialized experience is defined as experience that has equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and is typically in or related to the work of the position to be filled.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

TIME-IN-GRADE REQUIREMENTS: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-13 grade level is required to meet the time-in-grade requirements for the GS-14 grade level. (Must submit your SF-50 that shows Time-in-Grade eligibility and reflects your title, series, and grade. No award SF-50 will be accepted).

You must meet all qualification requirements within 30 days after the closing date of this announcement.

Education

Education cannot be substituted for the experience requirements outlined in the "Qualifications" section.

Additional information

E-Verify Statement: DOJ uses E-Verify, an internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.

Career Transition Assistance Programs: These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: (1) meet CTAP or ICTAP eligibility criteria; (2) be rated well-qualified for the position with a score of 85 or above; and, (3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information visit: http://www.opm.gov/rif/employee_guides/career_transition.asp.

DOJ EEO Statement/Policy: http://www.justice.gov/jmd/eeos/08-eeo-policy.pdf

Schedule A: The Civil Rights Division welcomes and encourages applications from persons with disabilities and is firmly committed to satisfying its affirmative obligations under the Rehabilitation Act of 1973 to ensure that persons with disabilities have every opportunity to be hired and advanced on the basis of merit within the Department. The Civil Rights Division also encourages eligible Schedule A applicants to submit their resumes directly to CRT.SpecProgVacancies@usdoj.gov.

Veterans Employment Opportunity Act (VEOA): http://www.opm.gov/policy-data-oversight/veterans-services/vet-guide/

Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. Additional information is found at: www.sss.gov .

It is the policy of the Department to achieve a drug-free workplace and persons selected for employment will be required to pass a drug test, which screens for illegal drug use prior to final appointment. As a condition of continued employment, the incumbent will be subject to random drug testing.

Employment is also contingent upon the completion and satisfactory adjudication of a background investigation.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed in this announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the online assessment questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.

All applicants' qualifications will be evaluated on the below-listed competencies, which are required for this position. Please outline experience/education for these competencies in your resume. The required competencies for this position are as follows:

• Attention to Detail
• Employee Benefits
• Employee Relations
• Interpersonal Skills
• Managing Human Resources
• Negotiation
• Oral Communication
• Planning and Evaluating
• Problem Solving
• Writing

Please Note: The Selecting Official may select additional candidates if more positions become available within 90 days after the HR office issues the selection certificate.

Background checks and security clearance

Security clearance
Not Required

Drug test required
Yes

Position sensitivity and risk
Moderate Risk (MR)

Trust determination process
Suitability/Fitness

Required Documents

You must provide a complete Application Package, which includes:

• Required: Resume, which includes a list of all significant jobs held and duties performed, with dates specified in month and year format, and indicate hours worked per week. If military or civilian, please include your rank and/or grade. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). You will receive credit for all qualifying experience, including volunteer experience. (cover letter optional).
• Required: A complete Occupational Questionnaire.
• Required, if you are a current or former Federal employee:
  • Your most recent Promotion, Within Rate Increase (WRI/WGI), or Appointment/Conversion SF-50 or Notification of Personnel Action (if applying as a current r former Federal Employee) showing you are/were in the competitive service and the highest grade or promotion potential held.
  • Most recent Performance Appraisal, if applicable.
• Required, if you are CTAP/ICTAP: a copy of a separation notice or other proof of eligibility for priority selection; a copy of an SF-50, Notification of Personnel Action, showing current position, grade, promotion potential, and duty location; AND a copy of your most recent performance appraisal.
• Required, if you are applying as a Schedule (A) applicant: Schedule A letter from a physician, local, state or federal rehabilitation office citing your eligibility under 5 CFR 213.3102 (u).
• Required, if you are apply as a Veterans Employment Opportunity Act or 30% Disabled Veteran Eligible applicant: DD-214, SF-15 Form and VA letter, or certification of expected discharge or release from active duty under honorable conditions within 120 days.
• Required, if you are eligible under Certain Family Members Eligible under E.O. 12721: Your most recent non-award SF-50 and performance appraisal.
• Required, if you are eligible under Certain Military Spouses Eligible under E.O. 13473: Permanent Change of Station (PCS) orders, issued within the last 2 years, that lists you as authorized to accompany the Military member to the new duty permanent station; OR verification of the member's 100% disability (VA Letter); and/or verification of the member's death while on active duty (DD-1300 and Death Certificate) AND verification of the marriage to the service member (i.e., a marriage license or other legal documentation verifying marriage).
• Required, if you are eligible under Interchange Agreement with Other Merit Systems Eligible: Documentation of eligibility as listed in each individual interchange agreement.

Failure to submit any of the above mentioned required documents may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.