Duties

Summary

As a Personnel Support Specialist you will contribute to the mission of PSA's Office of Human Capital Management by providing technical and administrative support to Human Resource Specialists.

A candidate appointed at a lower grade level may be promoted up to the full performance level without further competition.

This announcement may be used to fill additional vacancies.
Learn more about this agency

Responsibilities

In this position, you will:

-Establish and maintain automated and hard copy files of position descriptions, evaluation statements, organizational and functional statements and performance plans. Assist specialists in conducting routine classification and staffing audits.

-Perform technical projects in support of recruitment and staffing functions including, but not limited to, the following: prepare and arrange for rating and interview panels; identify and prepare proper documentation for all phases of the recruitment process; prepare, close and file merit promotion and delegated examining unit case files; obtain SF-75 information on selected candidates, including release dates; coordinate pre-interview processing with applicants, including collection of additional information, background and reference checks and verification of information.

-Use automated systems, generate personnel and pay actions, complete necessary forms and assure that each action is correct and properly documented. Apply relevant regulation and policy and verify data for actions. Research questions and problems relating to action processing and resolve or recommend resolution. Maintain employee information in automated and manual systems and use systems to produce regular and special reports for management and to meet external requirements.

-Maintain and use automated payroll system to establish organizational codes and positions. Ensure that actions are fully documented and that they comply with relevant law, regulation and policy. Verify data, identify discrepancies and correct data when necessary. Use automated systems to produce reports and track actions.

-Develop information for and present new employee orientation, advise new employees and answer questions on personnel and pay processing.

-Ensure that performance ratings of records are appropriately documented in electronic systems and that copies are uploaded into employee personnel files; maintain data on performance awards.

-Coordinate and process actions for new employee entry on duty, including completion and processing of tax and pay forms and other requirements.

- Serve as point of contact for employee verifications; requesting and submitting employee records from and to the National Archives and Record Administration; responsible for the distribution of pertinent employee information to supervisors.

- Distribute forms and information, review completed forms for errors or discrepancies and take action to correct errors as assigned.

- Maintain Electronic Official Personnel Folders (E-OPF) records, ensuring that documents are uploaded as needed. Ensure that information is filed in a timely manner and that records comply with law and regulation.

Travel Required

Not required

Supervisory status
No

Promotion Potential
11

Requirements

Conditions of Employment

• Must be a U.S. Citizen
• Males born after 12-31-59 must be registered for Selective Service
• Suitable for Federal employment, determined by a background investigation
• May be required to successfully complete a probationary period, if not already completed.
• All applicants are subject to a comprehensive criminal background investigation, and required to submit to urinalysis to screen for illegal drug use prior to appointment
• All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choice
• Status applicants for promotion must have 52 weeks of service at the next lower grade
• Time-in-grade requirements must be met by the close of this announcement

Qualifications

To qualify for the GS-07 grade level, you must possess one (1) year of specialized equivalent to the GS-05 grade level. Specialized experience is defined as experience utilizing the National Finance Center (NFC) federal payroll system to research, analyze and retrieve data; correct and validate pay transactions; review and process requests for personnel actions and to resolve personnel issues related to salary increases, on-boarding and accuracy of dates. Specialized experience also includes managing multiple projects, providing support to recruitment and staffing specialists, closing recruitment case files and conducting new employee orientation; OR have one (1) full year of graduate level education, master's or equivalent graduate degree or superior academic achievement (visit this site to determine if you are eligible: http://www.opm.gov/qualifications/policy/ApplicationOfStds-04.asp )

Education

ARE YOU USING YOUR EDUCATION TO QUALIFY? You MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) official or unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement.

PASS/FAIL COURSES: If more than 10 percent of your undergraduate course work (credit hours) was taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society.

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

Additional information

1. If you are an eligible Interagency Career Transition Assistance Program (ICTAP) applicant, you may apply for special selection over other applicants for this position. Individuals who have special priority selection rights under the ICTAP must be well-qualified for the position. To be well qualified, applicants must satisfy all qualification requirements for the position and meet the well-qualified level (mid-level) of the crediting plan for all factors. ICTAP eligibles must submit one of the following as proof of eligibility for the special selection priority: a separation notice, SF-50, Notice of Personnel Action, documenting separation, an agency certification that you cannot be placed after injury compensation has been terminated, an OPM notification that your disability annuity has been terminated, OR a Military Department or National Guard Bureau notification that you are retired under 5 U.S.C. Section 833(h) or Section 8456.

2. If you are a current career or career-conditional Federal employee or former Federal employee who has reinstatement eligibility, you must submit a copy of your latest SF-50 "Notification of Personnel Action" and/or a copy of the SF-50 that reflects career or career-conditional tenure, or you will not be considered under the merit promotion process. Also, you should submit your most recent performance appraisal.

3. Veterans' Employment Opportunities Act of 1998: Veterans who are preference eligible or who have been separated from the armed forces under honorable conditions after 3 years or more of continuous active duty service may apply. If you are applying under this provision, please submit a copy of your DD-214 (unedited long version).

4. If you are a male applicant who was born after 12/31/59 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.

5. You can apply for a non-competitive appointment if you meet the basic eligibility requirements and you are eligible for special appointment such as those authorized for the severely disabled; certain Vietnam era and disabled veterans; returned volunteers from the Peace Corps or AmeriCorps Vista, etc. Please indicate the type of special appointment you are seeking, if any, on your application and follow all other instructions for applying shown in this announcement.

6. Reasonable Accommodation, this agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of this application and hiring process, please notify the agency. The decision on granting reasonable accommodation is made on a case-by-case basis.

7. All qualification requirements must be met by the closing date of this announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review in our office, in other Federal agency personnel offices, and on OPM's web site at http://www.opm.gov/qualifications.

8. Equal Opportunity Employer: The Pretrial Services Agency is an equal opportunity employer. Selection for this position will be based solely on merit without regard to race, color, religion, age, gender, national origin, political affiliation, disability, sexual orientation, marital or family status or other non-merit based factors.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your rating will be based on your responses to the job specific information provided in your resume. Your resume must clearly show how you possess the knowledge, skills, and abilities listed below. Failure to demonstrate how you possess the knowledge, skills, and abilities will result in a rating of "Qualified" by the rating panel.

1. Knowledge of and ability to utilize the National Finance Center (NFC) System to process actions in support of recruitment and placement; employee/labor relations management; payroll compensation and position management; benefits; awards and performance management.

2. Ability to conduct new employee orientation, review documents such as benefits, entrance on duty forms, and other pay information to identify and resolve errors.

3. Ability to research, analyze and apply Federal human resources (HR) law, rule, regulation and policy and ability to manage work and projects in delivery of HR services.

Once the application process is completed, your application will be reviewed to ensure you meet the job requirements. You will be evaluated on the extent and quality of your experience, education and training, job- related awards and supervisory appraisal of performance. If you meet the basic qualification requirements, your resume will be forwarded to a panel for rating. Category Rating will be used to evaluate applicants using the following categories to further determine which applicants will be referred to the selecting official for final consideration.

Best Qualified: Applicants possessing a background that demonstrates a superior level on all evaluation criteria.

Well Qualified: Applicants possessing a background that demonstrates a satisfactory level on evaluation criteria.

Qualified: Applicants possessing the specialized experience described above.

Background checks and security clearance

Security clearance
Other

Drug test required
No

Position sensitivity and risk
Non-sensitive (NS)/Low Risk

Trust determination process
Suitability/Fitness

Required Documents

To apply for this position, you must provide a complete Application Package which includes:
1. Your Resume listing hours worked per week, salary, dates of employment and duties performed.
2. Other supporting documents:

• Cover Letter, optional
• College transcript(s), if qualifying based on education. Transcripts must include the school name, student name, degree and date awarded, if applicable. (Note: If you are selected for the position, official transcript(s) will be required prior to your first day)
• Most recent SF-50 or Notification of Personnel Action showing you are/were in the competitive service and the highest grade or promotion potential held (if applying as a status candidate with current or former Federal Service). (Award Notification of Personnel Actions are not acceptable)
• Most recent Performance Appraisal, if applicable
• DD-214 (member 4 copy), SF-15 Form and VA letter, or certification of expected discharge or release from active duty from Veterans for consideration under Veteran hiring authorities
• Non-competitive appointment authority documentation, if applicable
• Career Transition Assistance Program/Interagency Career Transition Assistance Program Documentation, if applicable (e.g. Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; and most recent performance appraisal.)
• Employees applying with an interchange agreement must provide proof of their permanent appointment

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.