Duties

Summary

We are looking for a Legal Assistant to provide administrative support to our attorneys, such as sending and sorting mail, copying and scanning, and using our internal time tracking system. The role is crucial to our office's important work protecting workers' rights, and a successful candidate will be hardworking, organized, comfortable with , open to learning new skills, and team-oriented. We value diversity and offer a friendly, welcoming work environment.

Learn more about this agency

Responsibilities

This position provides administrative support to attorneys in the Fair Labor Standards Division, part of the Solicitor's Office within the U.S. Department of Labor. Our office assists in the enforcement of laws that protect workers' rights, which include receiving minimum wage and overtime pay the use of family and medical leave. We work with other offices and agencies within the Department of Labor and around the government, and we produce legal briefs, regulations, memoranda, and other documents.

This position is part of our support staff team, who together assist our attorneys in doing their work and make our office function. The person selected for this position will be responsible for the following duties:

• Receiving and screening visitors to our office and callers to our main office telephone line. Visitors and callers must be handled politely and directed appropriately.
• Opening and correctly sorting mail sent to the Division; delivering documents to and retrieving documents from other offices within the Department.
• Inputting data into our time recording system, including creating new "matters" under which attorneys can record time and closing matters when they are complete.
• Providing assistance to attorneys, such as with making binders, scanning documents, making copies, sending mail, etc. upon request. These tasks must be handled promptly and according to the attorney's instructions.
• Assist with maintaining organization and cleanliness in our office suite, including ensuring printers are functional, supplies are available and easy to find, and hard-copy documents are scanned so they are available to attorneys electronically.
• Performing other tasks, often in coordination with other support staff or in their place if they are unavailable, to ensure that our office runs smoothly and all attorneys have the assistance they need.

Travel Required

Not required

Supervisory status
No

Promotion Potential
08 - There is no obligation to provide future promotions to you if you are selected. Promotions are dependent on your ability to perform the duties at a higher level, meet all the performance requirements, and the supervisor's approval.

Requirements

Conditions of Employment

• Must be a U.S. Citizen
• Appointment to this position may require a background investigation.
• Requires a probationary period if the requirement has not been met.
• Relocation expenses will not be paid.
• Must be able to type at least 40 wpm.

Applicants must meet time-in-grade, time-after-competitive-appointment and qualifications requirements within 30 calendar days after the closing date of the vacancy to be eligible for consideration for selection.

Federal Employees Please Note: Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met and reflects your position title, pay plan/series/grade, tenure and the type of appointment (i.e. competitive/excepted). In some cases you may need to submit more than one SF-50.

Reference the "Required Documents" section for additional requirements.

Qualifications

Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level, in the Federal Service.

GS-06

To be qualified for the GS-06 Legal Assistant, you must have at least one full year of specialized experience equivalent to the GS-05 level in the Federal service. Specialized experience is defined as experience reviewing legal documents for conformance with procedural requirements, grammatical/legal accuracy; maintaining legal files; handling legal correspondence; tracking all legal correspondence to ensure deadlines are met, etc., that has provided you with the specific knowledge, skills and abilities necessary to do the work of this position.

GS-07

To be qualified for the GS-07 Legal Assistant, you must have at least one full year of specialized experience equivalent to the GS-06 level in the Federal service. Specialized experience is defined as experience providing support to attorneys/paralegals; applying appropriate legal procedures in writing correspondence and processing cases; maintaining files for follow-up dates; assisting attorneys/paralegals in preparing for cases/hearings, etc., which has provided you with the necessary knowledge, skills and abilities to successfully perform the duties of this position.

GS-08

To be qualified for the GS-08 Legal Assistant, you must have at least one full year of specialized experience equivalent to the GS-07 level in the Federal service. Specialized experience is defined as experience providing support to attorneys, paralegals and management; applying appropriate legal procedures in writing correspondence and processing cases and preparing non-legal correspondence; knowledge of applicable court rules and appropriate styles used when creating and finalizing legal documents, maintaining a tracking system for activities and files for follow-up dates; processing docketing requests, preparing written documents and materials using automated applications, and providing legal assistance and technical work to enter, store and update automated docket databases.

Education

Any applicant falsely claiming an academic degree from an accredited school will be subject to actions ranging from disqualification from federal employment to removal from federal service.

If your education was completed at a foreign college or university, you must show comparability to education received in accredited educational institutions in the United States and comparability to applicable minimum course work requirements for this position. Click Evaluation of Foreign Education for more information.

Additional information

DOL seeks to attract and retain a high performing and diverse workforce in which employees' differences are respected and valued to better meet the varying needs of the diverse customers we serve. DOL fosters a diverse and inclusive work environment that promotes collaboration, flexibility and fairness so that all individuals are able to participate and contribute to their full potential.

Federal Employees Please Note: Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met and reflects your position title, pay plan/series/grade, tenure and the type of appointment (i.e. competitive/excepted). In some cases you may need to submit more than one SF-50.

Refer to these links for more information: GENERAL INFORMATION , ADDITIONAL DOCUMENTATION , FORMER FEDERAL EMPLOYEES

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Click here for Evaluation details. For Displaced Employees ONLY: if you meet the eligibility requirements for special priority selection under ICTAP / CTAP , you must be well-qualified for the position to receive consideration for special priority selection. ICTAP/CTAP eligibles will be considered "well-qualified" if they attain at least a rating score of 90 and above in a numerical rating scheme. Be sure to review DOL Account Eligibility Questions #24 and 27 to reflect that you are applying as an ICTAP/CTAP eligible and submit supporting documentation.

The information you provide may be verified by a review of your work experience and/or education, by checking references and through other means (ex. interview). Your evaluation may also include a review by an HR Specialist or panel and may include other assessment tools (ex. interview, structured interview, written test, work sample, etc). The examining Human Resources Office (HRO) makes the final determination concerning applicant ratings. Your resume MUST provide sufficient information to substantiate your vacancy question responses.

Evaluation Factors (Competencies) - All qualified applicants will be evaluated on the following key competencies:

CUSTOMER SERVICE

WRITTEN COMMUNICATION

CASE MANAGEMENT

ORAL COMMUNICATION

PLANNING AND EVALUATION

To preview questions please click here .

Background checks and security clearance

Security clearance
Not Required

Drug test required
No

Required Documents

The following documents must be submitted by 11:59 p.m. (ET) on the vacancy closing date. Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission. Also, do not upload password protected documents. Follow the instructions: click How To Submit Supplemental Documentation Document.

(PLEASE READ CAREFULLY):

ARE YOU A CURRENT OR FORMER FEDERAL EMPLOYEE? If applying as a status candidate with current or former Federal Service, please provide a copy of your last or most recent SF-50, "Notification of Personnel Action" which shows your appointment eligibility for the position for which you are applying. Your SF-50 must identify the highest grade you held on a permanent basis, Pay Plan/Pay Schedule, Series, and Grade/Pay Band, and career status. Multiple SF-50 may be submitted to demonstrate your highest previous rate and eligibility.

*WARNING: An award SF-50 (ex. cash or time off award) may not indicate grade, step and competitive status. For current DOL employees, an award SF-50 DOES NOT indicate grade and step.

- Most recent performance appraisal/evaluation signed and dated within 18 months is requested by the agency, but will not disqualify candidates if not submitted. If not submitted during the application process, one may/will be requested at the time of the interview if the opportunity for an interview is extended. Applies to current and former Federal employees.

- Land Management Eligibles: a copy of your most recent Notification of Personnel Action (SF-50 or equivalent) proving your eligibility for appointment under the Land Management Workforce Flexibility Act. This service must have been performed in the competitive service, under a time limited appointment in a Land Management Agency, as defined by P.L. 114-328. For more information, click here .

The following documents are required if applicable:

- Displaced Employee Placement Documents - Only required if requesting priority consideration under ICTAP / CTAP Eligibility.

- DD-214 - verifying military service, eligibility for consideration under the Veterans Employment Opportunity Act (VEOA) and showing character of discharge (ex. Member Copy 4 and 2 are acceptable vs. Copy 1 which is not acceptable to adjudicate veteran's preference)

- Special/Non-Competitive Appointing Authority Documents - Applicants who are eligible for consideration, and wish to be considered, under one of the following non-competitive hiring authorities must submit appropriate documentation (click on the links below to see the documentation requirements):

(a) Veterans' Recruitment Appointment (VRA)
(b) Persons with Severe Disabilities (SCHEDULE A)
(c) 30% or More Compensably Disabled Veterans (DAV)
(d) Former Peace Corps Volunteers (PCV) OR Current or Former Peace Corps Employees (PCE)
(e) Military Spouses (MISP)
(f) Other

- Cover Letters are not mandatory and will not be used to verify experience, but may be submitted

Applicants selected for employment who are not current DOL employees will be required to provide proof of citizenship , and the E-Verify system will be used to confirm the employment eligibility of all new hires.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.