HR Specialist (Recruitment/Classification)

Washington, D.C
Nov 10, 2019
Nov 18, 2019
Human Resources
Full Time


This position is located in the Civil Rights Division's (Division) Administrative Management Section (ADM), Office of Human Resources and Security. In support of the enforcement responsibilities of the Division, ADM provides a diverse array of management and technical services. These services include, but are not limited to, human resources, budget formulation and execution, information technology, facility services, safety and security, and mail and file operations.
Learn more about this agency


The Civil Rights Division is seeking an HR Specialist to provide services in Recruitment and Classification related program areas. The successful candidate will provide human resources advisory, consultation services, and operating support to the Division. In this capacity, the incumbent:
  • Applies a comprehensive knowledge in recruitment and staffing, position classification, and position management.
  • Provides guidance and direction to applicants, employees, supervisors, and managers in the development of solutions to problems dealing with staffing and classification. Cultivates and maintains consultative relationships with these individuals to develop strategies, improvements, and interventions.
  • Serves as a recognized adviser for technical guidance on implementing and administering recruitment, staffing, and classification services and/or policy interpretation on highly complex issues.
  • Uploads job opportunity announcements, as well as necessary supporting documentation, in USA Staffing Upgrade.
  • Prepares written documentation such as memoranda, policy guidance, evaluation statements for classification decisions, job analysis, assessments, position descriptions, justification for above-minimum salary requests, etc.
  • Researches recruitment, staffing, and classification policies, regulations and reference material, analyzes information, selects appropriate approach and recommends corrective action or solutions to personnel-related problems and issues.
  • Keeps abreast of changes in laws, regulations, and agency policies and procedures relating to recruitment, staffing, and classification.
  • Performs special assignments and projects. Independently identifies the need for and initiates special projects and studies.
  • Conducts presentations and briefings on recruitment, staffing, and classification topics, policies, and initiatives to Division leadership, supervisors, and employees.
  • Performs other duties, as assigned.

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status

Promotion Potential


Conditions of Employment

  • Must be a U.S. Citizen or National
  • Must complete a Background Investigation to include drug testing
  • Selective Service Registration is required, as applicable
  • May require completion of one-year probationary period


To qualify for the GS-13 grade level: Applicants must possess at least one year of specialized experience directly related to the occupation equivalent to at least the GS-12 grade level. Examples of specialized experience include: (1) Providing advice and guidance to management that reflects a thorough knowledge of, and adherence to, human resources regulations, laws, practices and procedures on recruitment, staffing, compensation and classification issues while providing flexible alternatives for problem resolution; (2) providing internal and external placement services to recruit for highly specialized and hard to fill positions in a variety of occupations; (3) researching, interpreting and applying appropriate Federal laws, regulations, policies and guidelines to provide advisory services to management in multiple HR functional areas (e.g., recruitment, placement, position classification, workforce planning, and compensation); (4) demonstrated skill in project management and organization, (5) presenting different types of information effectively through oral and written communication for a variety of audiences demonstrated by conducting meetings, oral presentations, writing briefing papers, policy and/or decision memoranda and letters, (6) utilizing USA Staffing or other automated staffing system to prepare vacancy/job opportunity announcements, verify applicants' eligibility and qualifications, and refer best qualified candidates for consideration; and (7) providing expert and authoritative advice on complex position classification issues ensuring that the application of position classification standards is accurate and consistent for general schedule positions.

Specialized experience is defined as experience that has equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and is typically in or related to the work of the position to be filled.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

TIME-IN-GRADE REQUIREMENTS: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-12 grade level is required to meet the time-in-grade requirements for the GS-13 grade level. (Must submit your SF-50 that shows time-in-grade eligibility and reflects your title, series, and grade. No award SF-50 will be accepted).

You must meet all qualification requirements within 30 days after the closing date of this announcement.


Education cannot be substituted for the experience requirements outlined in the "Qualifications" section.

Additional information

E-Verify Statement: DOJ uses E-Verify, an internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.

Career Transition Assistance Programs: These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: (1) meet CTAP or ICTAP eligibility criteria; (2) be rated well-qualified for the position with a score of 85 or above; and, (3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information visit:

DOJ EEO Statement/Policy:

Schedule A: The Civil Rights Division welcomes and encourages applications from persons with disabilities and is firmly committed to satisfying its affirmative obligations under the Rehabilitation Act of 1973 to ensure that persons with disabilities have every opportunity to be hired and advanced on the basis of merit within the Department. The Civil Rights Division also encourages eligible Schedule A applicants to submit their resumes directly to Special Programs Vacancies (

Veterans Employment Opportunity Act (VEOA):

Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. Additional information is found at: .

It is the policy of the Department to achieve a drug-free workplace and persons selected for employment will be required to pass a drug test, which screens for illegal drug use prior to final appointment. As a condition of continued employment, the incumbent will be subject to random drug testing.

Employment is also contingent upon the completion and satisfactory adjudication of a background investigation.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed in this announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the online assessment questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.

All applicants' qualifications will be evaluated on the below-listed competencies, which are required for this position. Please outline experience/education for these competencies in your resume. The required competencies for this position are as follows:

  • Customer Service
  • Human Resources (Classification)
  • Human Resources (Recruitment)
  • Interpersonal Skills
  • Oral Communication
  • Teamwork
  • Writing

Please Note: The Selecting Official may select additional candidates if more positions become available within 90 days after the HR office issues the selection certificate.

Background checks and security clearance

Security clearance
Not Required

Drug test required

Position sensitivity and risk
Noncritical-Sensitive (NCS)/Moderate Risk

Trust determination process

Required Documents

You must provide a complete Application Package, which includes:
  • Required: Resume, which includes a list of all significant jobs held and duties performed, with dates specified in month and year format, and indicate hours worked per week. If military or civilian, please include your rank and/or grade. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). You will receive credit for all qualifying experience, including volunteer experience. (cover letter optional).
  • Required: A complete Occupational Questionnaire.
  • Required, if you are a current or former Federal employee:
    • Your most recent Promotion, Within Rate Increase (WRI/WGI), or Appointment/Conversion SF-50 or Notification of Personnel Action (if applying as a current r former Federal Employee) showing you are/were in the competitive service and the highest grade or promotion potential held.
    • Most recent Performance Appraisal, if applicable.
  • Required, if you are CTAP/ICTAP: a copy of a separation notice or other proof of eligibility for priority selection; a copy of an SF-50, Notification of Personnel Action, showing current position, grade, promotion potential, and duty location; AND a copy of your most recent performance appraisal.
  • Required, if you are applying as a Schedule (A) applicant: Schedule A letter from a physician, local, state or federal rehabilitation office citing your eligibility under 5 CFR 213.3102 (u).
  • Required, if you are apply as a Veterans Employment Opportunity Act or 30% Disabled Veteran Eligible applicant: DD-214, SF-15 Form and VA letter, or certification of expected discharge or release from active duty under honorable conditions within 120 days.
  • Required, if you are eligible under Certain Family Members Eligible under E.O. 12721: Your most recent non-award SF-50 and performance appraisal.
  • Required, if you are eligible under Certain Military Spouses Eligible under E.O. 13473: Permanent Change of Station (PCS) orders, issued within the last 2 years, that lists you as authorized to accompany the Military member to the new duty permanent station; OR verification of the member's 100% disability (VA Letter); and/or verification of the member's death while on active duty (DD-1300 and Death Certificate) AND verification of the marriage to the service member (i.e., a marriage license or other legal documentation verifying marriage).
  • Required, if you are eligible under Interchange Agreement with Other Merit Systems Eligible: Documentation of eligibility as listed in each individual interchange agreement.
Failure to submit any of the above mentioned required documents may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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