Duties

Summary

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The primary purpose of this position is to serve as an Education and Training Technician in support of the 11 th Medical Group (MDG) Graduate Medical Education (GME), in support of Family Practice, Psychiatric, Social Work and Dental Residency. Continues in Qualifications below
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Responsibilities

• Residency Program Administration/Management. Employee is recognized as having in depth knowledge on GME issues concerning the residency training programs.
• The incumbent manages the training program to ensure implementation of administrative functions necessary for a proper and effective program.
• Oversees credentials program for residency non-privileged providers.
• Administers web-based system for Continuing Medical Education (CME).
• Oversees and conducts training on government travel.
• Prepares reports and performs or oversees other miscellaneous technical tasks in support of the GME accounting/budget function.
• Manage a mandatory web-based timekeeping system documenting staff, instructors, and residents-in-training time against expenditure codes.

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status
No

Promotion Potential
7

Requirements

Conditions of Employment

• U.S. Citizenship Required
• Males must be registered for Selective Service, see www.sss.gov
• This posn is subject to provisions of the DoD Priority Placement Program
• Position is not Centrally Managed and PCS is not authorized
• Work may occasionally require travel away from the normal duty station by military/commercial aircraft or vehicle
• Incumbent is obligate to exercise confidentiality on official matters that are not authorized for release to any person by 5 USC 552 except as specified by regulation
• A high level of adaptability is necessary due to the constantly changing regulatory standards of the American College of Graduate Medical Education, USAF, DoD, American Specialties Boards, and other guidelines
• Incumbent must be courteous and sensitive to the needs of patients, staff, and to on-and-off base agencies to ensure positive working relations
• Two years of previous residency program coordination experience is highly desirable
• Basic Life Support Training is required
• Disclosure of Political Appointments

Qualifications

Primary Purpose Continued:
The incumbent must have experience in administration and medical education and a working knowledge of the Joint Commission (TJC) and AF directives governing Medical Education programs. To achieve and maintain accreditation by the Accreditation Council of Graduate Medical Education (ACGME), Commission on Dental Accreditation (CODA); to integrate Department of Defense standards to ensure compliance and maximize quality; to assist in ensuring that graduating residents have documented qualification to e complex, diverse medical needs of the beneficiary population served and provide the highest quality medical care.

In order to qualify, you must meet the specializedexperience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support Positions, for the GS-1702, Education and Training Technician Series.

Specialized Experience: One full year of specialized experience at theGS-06 grade/level for External Candidates, or GS-05 grade/level for Current AF Internal or Prior Federal Employees, or equivalent in the federal service, which includes knowledge of and skill in applying an extensive body of HR, administrative, financial concepts, procedures and operations necessary to provide a wide variety of support assignments involving the residency program. Knowledge of program objectives, policies, or pertinent regulatory requirements affecting tasks involved in the residency training programs. Knowledge of and the ability to apply executive orders, regulations, policies and concepts that pertain to Graduate medical education residency programs; and knowledge of standard office equipment and various office automation software processing procedures and function keys to produce a wide range of documents that often require complex formats, such as graphics or tables with text; to edit and reformat electronic drafts, and to update and revise existing database spreadsheets. This definition of specialized experience is typical of work performed at the GS-06 grade/level for External Candidates, or GS-05 grade/level for Current or Prior Federal Employees or equivalent in the federal service.

FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS: Merit promotion applicants must meet applicable time-in-­grade requirements to be considered eligible. One year at the GS-06 grade/level for External Candidates, or GS-05 grade/level for Current or Prior Federal Employees is required to meet the time-in-grade requirements for the GS-07 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:
1. Knowledge of and the ability to apply executive orders, regulations, policies and concepts that pertain to Graduate medical Education residency programs.
2. Practical understanding of Graduate Medical Education residency program functions, theories and techniques. Knowledge of the principles, concepts and methodology for this administrative occupation may be described by supplemented skill gained through job experience to permit independent performance of recurring assignments or supplemented by expanded professional or administrative knowledge gained through relevant graduate study or direct experience with preparation and on-site accreditation inspections.
3. Expert in automated web-based systems used to input and maintain program data relating to faculty and residents-in-training competency skills, credentialing process, time and labor costs, defense travel, budget, composite health care, and research.
4. Gather facts and use effective, analytical and evaluative methods to accurately assess information and make sound decisions relating to medical physicians-in-training issues and the impact on the military training facilities policies and procedures. Recognize trends, prepare reports on program operations, and recommend corrective action and/or improvement.
5. Skills in program administration, organization and documentation; independent goal setting to meet suspenses with little supervision, yet keeping the GME office, PD, Associate PD, and Chief Resident apprised of events and progress.
6. Skilled with various office software to include word process, database, spreadsheet, e-mail, calendar and scheduling, internet browser, and desktop publishing. A qualified typist is required.

PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

This job does not have an education qualification requirement.

Additional information

Current or Former Federal Civilian Employees (Includes current Air Force employees): You are required to submit legible copy/copies of your last or most recent SF-50, Notification of Personnel Action, (block 24 must be a "1" or "2" AND block 34 must be a"1"). Additionally, if you are applying for a higher grade (GS) and your SF-50 has an effective date within the past year, it may not clearly demonstrate you meet the one year time-in-grade requirement so you will need to provide an SF-50 which clearly demonstrates you meet the time-in-grade requirements (examples of appropriate SF-50s include Promotions, Within-grade Grade/Range Increases, and SF-50s with an effective date more than one year old)

Interagency Career Transition Assistance Program (ICTAP): For information on how to apply as an ICTAP eligible click here . To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated well qualified or above for this position. You must submit a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting position, grade level, and duty location.

Employed Annuitants (Reemployed Annuitants): Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants. Click here for more information.

120-Day Register: This announcement may result in a 120-day register that may be used to fill like vacancies for 120 days after the closing date. Applicants may be referred for consideration as vacancies occur.

Direct Deposit: All federal employees are required to have direct deposit.

If you have questions regarding this announcement and have hearing or speech difficulties click here .

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine your eligibility, qualifications, and quality ranking for this position. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

The resume/documents you submit must support your responses to the online questionnaire. If your application contradicts or does not support your questionnaire responses, you will receive a rating of "not qualified" or "insufficient information" and you will not receive further consideration for this job.

For additional information on what to include in your resume, click here .

Applicants who meet the requirements for and apply as a non-competitive eligible that meet minimal qualifications and other requirements of this position, will be given consideration as a non-competitive candidate and will be referred unless blocked by an individual with priority/preference.

APPRAISALS/AWARDS: Hiring Managers use objective methods and consider previous performance appraisals and awards in the selection process. Current Federal Civilian employees should list any relevant performance related rating and/or awards in your resume.

Applicants who disqualify themselves will not be evaluated further.

Background checks and security clearance

Security clearance
Not Required

Drug test required
No

Required Documents

The following documents are required and must be provided with your application. Applicants who do not submit required documentation to determine eligibility and qualifications will be eliminated from consideration. Other documents may be required based on the eligibility/eligibilities you are claiming. Click here to view the AF Civilian Employment Eligibility Guide and the required documents you must submit to substantiate the eligibilities you are claiming.

Online Application: Questionnaire

Resume: For qualification determinations your resume must contain hours worked per week and dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be marked as insufficient and you will not receive consideration for this position. If you are a current Federal employee or previous Federal employee, provide your pay plan, series and grade, i.e. GS-0301-09. Current Federal Civilian Employees should list any relevant performance related rating (given within the last three years) and/or incentive awards in your resume. Do NOT include photographs (or links to social media such as LinkedIn ), inappropriate material, inappropriate content, nor personal information such as age, gender, religion, social security number, etc., on your resume.

Transcripts/Registration/License: If qualifying on education/position requires education, you must submit copies of your transcripts and if required for the position, submit an active, current registration/license.

Veterans: If claiming VRA, VEOA or Veterans' Preference - Submit VOW certification memo or copy of the official DD-Form 214, which must include the character of service/type under honorable conditions (i.e., with an honorable or general discharge). This will be annotated in block 24 on member copy 2, 4, or 7 of the DD-Form 214. If you are also claiming 10-point preference and/or 30% Disabled Veteran, you must submit a VA Letter or a disability determination from a branch of the Armed Forces (or documentation of Purple Heart, if applicable).

Current or Former Federal Civilian Employees (includes current Air Force employees): You must submit a legible copy of a SF-50, Notification of Personnel Action . The SF-50, block 24 must contain "1" or "2" AND block 34 must be a "1". Employees eligible under an OPM approved interchange agreement , block 34 may contain a "1" or "2".

Promotion Consideration: If you wish to be considered as a promotion candidate and your SF-50 has an effective date within the past year, it may not clearly demonstrate you meet the one-year time-in-grade requirements. You will need to provide additional SF-50s which clearly demonstrates you meet the time-in-grade requirements (examples of appropriate SF-50s include Promotions, Within-Grade, Grade/Range Increases, and SF-50s with an effective date more than one year old).

ACTIVE DUTY SERVICE MEMBERS: The VOW Act requires federal agencies to treat an eligible active duty service member as a veteran, disabled veteran, and preference eligible (as applicable) when applying for civil service positions before the effective release or discharge date. Appointment of military members before the release or discharge date is permissible if the member is on terminal leave. At the time the active duty member applies for a civil position, he or she must submit a "certification" memo in lieu of a DD-Form 214, Certificate of Release or Discharge from Active Duty . Active duty members applying for a civil service position without submitting a valid certification memo or DD-Form 214 with their application will render the member ineligible for the position. The certification memo must originate from the member's military service branch on official letterhead and contain the following:

• Name/Rank/Grade of Service Member
• Branch of Armed Forces
• Dates of Active Service (Start and End Date(s)
• Expected Date of Discharge/Release from Active Duty
• Terminal leave start date (if applicable)
• Expected character of service/discharge and type of separation (i.e. separation or retirement)
• Must be certified within 120 days of anticipated discharge
• Signature by, or by direction of the adjutant, personnel office, unit commander, or higher headquarters commander.

Note: The VOW Act provides tentative preference. If appointed, a DD Form-214 must be submitted upon receipt.

OPTIONAL DOCUMENTS:
Performance Appraisals for Current Federal Civilian Employees - Most recent performance appraisals (dated within last 3 years) showing the official rating of record, signed by a supervisor, or statement why the performance appraisal is unavailable.