Grants Management Specialist

Employer
USAJobs
Location
Washington, D.C
Posted
Nov 08, 2019
Closes
Nov 12, 2019
Function
Management
Hours
Full Time
Duties

Summary

These positions are located in the Office for Victims of Crime (OVC), Office of Justice Programs (OJP), U.S. Department of Justice (DOJ). OVC's mission is to enhance the Nation's capacity to assist crime victims and to provide leadership in changing attitudes, policies, and practices to promote justice and healing for all victims of crime.
Learn more about this agency

Responsibilities

(The duties described reflect the full performance level of this position)

These positions will be distributed among OVC's three divisions: the National Programs Division, the Federal, International and Tribal Division, and the State Compensation and Assistance Division. The work may vary according to the focus of the division such as formula grants, working with American Indian/Alaskan Native communities, national-based organizations, etc. Division assignments will be made upon completion of the hiring process. These positions:

Serve as a technical expert in grants and/or cooperative agreement management processes, providing advice and guidance to resolve, implement, or manage issues that involve major areas of uncertainty in approach or methodology. Serve as a liaison to OVC stakeholders in the area of grant management to promote practices that are compliant with applicable statutes, regulations, best practices, specific program emphases, and other organizational objectives. Represent OVC/OJP/DOJ on intragovernmental panels, committees, and working groups responsible for conducting advanced analyses of grant making processes and development of issues and topics related to crime victims' rights and services.

Maintain effective contact with other OVC grant managers and policy advisors, other OJP offices, government agencies, businesses, and contractors, as appropriate, to remain current on new initiatives, programs, grant rules and regulations, and to develop information on potential areas of cooperation and synchronization of efforts. May provide guidance or respond to grant issues presented by lower graded employees with regard to the requirements of the grants management process.

Perform a variety of pre-award functions for grants and/or cooperative agreements including designing, developing, and/or preparing solicitations; reviewing, analyzing, and evaluating applications, plans, and estimates received in response to particular programs requirements; conducting financial reviews of applicants to evaluate fiscal integrity and financial capability, examine proposed costs, and determine whether the budget and budget narrative accurately explain the project's costs and whether those costs are reasonable, necessary, and allowable; conducting pre-award negotiations on matters such as terms and conditions of awards, costs, schedules, and oversight responsibilities; and providing applicant support during the solicitation period.

Oversee programs or grants related to crime victims' rights and services with full responsibility for carrying out all required monitoring and management duties. Perform a variety of post-award grants and/or cooperative agreement management tasks including conducting post-award reviews and analyses to identify and resolve management, financial, and administrative issues; providing training, technical assistance, oversight, ethics advice, expertise, and consultation to program officials, awardees, and recipients; establishing performance measures and monitoring and assessing awardee performance; and reviewing completed awards, making appropriate adjustments or disallowances. Process close-outs of grants and/or agreements, ensuring compliance with programmatic, administrative, and fiscal requirements of relevant statutes, regulations, policies, guidelines, and with grantee stated objectives, and the applicable implementation plan. Serve on technical review panels as an expert in the review and evaluation of grant and/or contract proposals that relate to: (1) development of training, technical assistance and other resources on a broad range of crime victims' rights and services; and/or (2) administration of projects that propose to provide direct services to crime victims.

Plan and manage special projects for OVC or program issues with broad impact, such as those on an OVC or nation-wide level that ultimately result in advances for the crime victims' field. Conceive and implement new initiatives and projects to strengthen, facilitate, and integrate programs. Undertake or participate in special projects, ongoing analyses, investigations and initiatives that have high priority for high-level management of projects that identify and resolve complex issues related to crime victims' rights and services.

Travel Required

25% or less - Travel will be required approximately 25% of the time.

Supervisory status
No

Promotion Potential
13

Requirements

Conditions of Employment

  • U.S. Citizenship required.
  • Subject to background/suitability investigation/determination.
  • Federal payments are required to be made by Direct Deposit.
  • Requires registration for the Selective Service. Visit www.sss.gov.
  • Pre-employment drug testing required.
  • 1-year probationary period may be required.

See Other Information for further requirements.

Qualifications

MINIMUM QUALIFICATIONS:

Grade 12:
Qualifying experience for the GS-12 level includes one year of specialized experience at least equivalent to the GS-11 level which is in or directly related to the line of work of the position to be filled and which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position.

Examples of specialized experience include: Managing and monitoring conventional grant and/or cooperative agreements, such as grants awarded under established programs or awards to long-standing grantees, to ensure compliance with award provisions and to track performance trends; conducting risk assessments and business reviews and developing recommendations for resolving issues encountered in administering grants/agreements; performing work in the pre-award process for grant agreements in areas such as reviewing applications for completeness and responsiveness to requirements; identifying opportunities to improve individual grant recipient's grant compliance with grant provisions, communicating findings to grant recipients, and tracking issue resolution; and communicating new or complex grant program or policy requirements to grant award recipients to promote improved programmatic performance.

Grade 13:
Qualifying experience for the GS-13 level includes one year of specialized experience at least equivalent to the GS-12 level which is in or directly related to the line of work of the position to be filled and which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position.

Examples of specialized experience include: Managing and monitoring complex grants and/or cooperative agreement awarded through a diverse program portfolio for compliance with regulatory, policy, and reporting requirements, such as auditing awardee cost and pricing data that required an analysis of interrelated grantee operational issues of effectiveness, efficiency, and productivity; using advanced risk assessments techniques to identify and resolve complex grant and/or cooperative agreement administration problems or potential compliance findings with unusual or unresolved issues requiring the provision of substantial technical assistance or the development of new processes; performing work in the pre-award process for complex cooperative agreements and/or grants within a technical field or specialized industry, such as developing grant solicitations to national, state, local, and tribal entities to improve the functioning of their criminal justice system where data was collected from multiple sites; identifying methods of improving grant programs or process that enhanced grantee compliance or performance across a program or portfolio; and establishing, enhancing, or substantially modifying grant program or policy requirements to improve project and program impact or to respond to evolving stakeholder needs.

TECHNICAL QUALIFICATIONS:

Applicants who meet the minimum qualifications as described above will be further evaluated based upon the following technical qualifications:

- Ability to apply analytical methods and techniques in the identification and resolution of grant and/or cooperative agreement administration issues.
- Knowledge of financial methods, procedures, and practices used in grants and cooperative agreements.
- Knowledge of the laws, regulations, rules, policies, procedures, and methods governing Federal grants, cooperative agreements, and awards.
- Ability to communicate in writing.
- Ability to communicate effectively other than in writing..

Additional information on the qualification requirements is outlined in the OPM Qualification Standards Handbook of General Schedule Positions and is available at OPM's website: https://www.opm.gov/qualifications/standards/indexes/num-ndx.asp

All qualification requirements must be met by the closing date of this announcement.

Click here to see the full Qualifications Statement.

Education

See Other Information.

Additional information

This position is included in the bargaining unit.

TIME-IN-GRADE REQUIREMENT: Status applicants for promotion must have 52 weeks of service at the next lower grade by the closing date.

This vacancy announcement may be used to fill additional vacancies.

This position is eligible for part time telework.

OJP offers opportunities for flexible work schedules.

Relocation expenses may be authorized.

Recruitment incentives may be authorized.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be considered under all categories for which you are eligible.

For All U.S. Citizens: Your application will be evaluated and rated under DOJ's Category Rating and Selection Procedures. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the online assessment questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. Your application will then be placed in one of three categories: Best Qualified, Highly Qualified, or Qualified. Names of all candidates in the best qualified category will be sent to the hiring official for employment consideration. Candidates within the best qualified category who are eligible for veterans preference will receive selection priority over non-veteran preference eligibles.

For Status/Merit Promotion/VEOA candidates:Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on the announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the online assessment questionnaire. If you rate yourself higher than is supported by your resume and application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.

For Interagency Career Transition Assistance Plan (ICTAP)/Career Transition Assistance Plan (CTAP) applicants: The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, or if your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP/CTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well-qualified for this vacancy. Under merit promotion procedures, to be well qualified, you must satisfy all qualification requirements for the vacant position and score 85 or better on established ranking criteria. Under category rating procedures, you must satisfy all qualification requirements for the vacant position and rate equivalent to the Highly Qualified or better category using established category rating criteria.

Background checks and security clearance

Security clearance
Not Required

Drug test required
Yes

Required Documents

REMINDER: ALL DOCUMENTS MUST BE RECEIVED BY MIDNIGHT Eastern Time (Washington, D.C. time) ON THE CLOSING DATE OF THIS ANNOUNCEMENT.

REQUIRED DOCUMENTS (ALL APPLICANTS):

1. Resume and/or work history profile,
2. Responses to the online questions,
3. Veterans' Preference Documentation (if applicable; see below for more information).

ADDITIONAL REQUIRED DOCUMENTS (FEDERAL EMPLOYEES):
4. SF-50, Notification of Personnel Action (for current and former federal employees; see below for more information), and
5. Performance Appraisal (for current federal employees) Note: if not provided, will be required at time of interview.

Note: Incomplete applications will not be considered.

Veterans Preference
In order to verify your veteran preference entitlement, please submit a copy of the Member Copy 4 of your DD-214 (Certificate of Release or Discharge from Active Duty); official statement of service from your command if you are currently on active duty; or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that shows your military service was performed under honorable conditions.

If you are a disabled veteran, a Purple Heart recipient, or widow/widower of a veteran, the spouse of a disabled veteran or the natural mother of a disabled or deceased veteran, you must submit a Standard Form (SF) 15, Application for 10-Point Veteran Preference, and the other required documentation identified on the reverse side of the SF-15 to support your preference claim.

Although veteran preference points are not assigned under the category rating procedures described under How You Will Be Evaluated, veterans' preference eligibles are listed ahead of non-veterans within each category for which qualified. In addition, qualified veterans with a compensable service-connected disability of 10% or more are placed at the top of the highest quality category (i.e., Best Qualified).

Veterans Employment Opportunity Act
To be eligible for a Veteran Employment Opportunities Act (VEOA) appointment, a veteran must be honorably separated and either a preference eligible or have substantially completed three (3) or more years of continuous active military service. If applying for a Merit Promotion announcement and wish to be considered under the VEOA, you must submit a copy of the Member Copy 4 of your DD-214, in addition to any other required documents listed on this announcement.

Interagency Career Transition Assistance Plan (ICTAP)/Career Transition Assistance Plan (CTAP)
If you are claiming CTAP/ICTAP eligibility, you must submit proof by the closing date of the announcement that you meet the requirements of 5 CFR 330.605(u) for CTAP and 5 CFR 330.704 for ICTAP or you will not receive priority consideration. The proof includes a copy of the Agency notice, your most recent performance rating, and your most recent SF-50 Notification of Personnel Action for Competitive Appointment

Non-competitive Eligibility
You can apply for a non-competitive appointment if you meet the basic eligibility requirements and you are eligible for special appointment such as those authorized for the severely disabled; veterans with service-connected disabilities of 30% or more; returning volunteers from the Peace Corps or Vista, Veterans' Recruitment Appointment, etc. Appropriate documentation to support your claim must be included in your application, along with the type of special appointment you are seeking.

Current/Former Federal Employees
If you are a current Federal employee in a permanent, competitive service position, you must submit document to confirm your status. Failure to submit an appropriate SF-50 will automatically disqualify you from further consideration.
- Submit an SF-50 (Notification of Personnel Action) or other official agency documentation that shows your current (or most recent) grade and competitive service status. (The "position occupied" block on the SF-50 should show a "1" and your "tenure" block should show a "1" or "2".).
- Submit your most recent Performance Appraisal (dated within the last 18 months) or a separate statement explaining why you are unable to submit your appraisal. If not provided at time of application, it will be required at time of interview.

If you are a former Federal employee who is reinstatement eligible based on prior federal permanent competitive service, you must submit documents to confirm your eligibility.
- Submit an SF-50 (Notification of Personnel Action) or other official agency documentation that shows your current (or most recent) grade and competitive service status. (The "position occupied" block on the SF-50 should show a "1" and your "tenure" block should show a "1" or "2".)

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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