Associate Deputy Assistant Secretary for Grants

District of Columbia, D.C
Nov 08, 2019
Nov 17, 2019
Full Time


The Office of the Assistant Secretary for Financial Resources advises the Secretary of Health and Human Services on all aspects of budget, grants, financial management, and acquisitions and directs these activities across the Department. Serves as an advisor to the Secretary on all policy issues. Works with the Congress and Office of Management and Budget (OMB) on the Department's budget requests and initiatives, and serves as Health and Human Services liaison to the Appropriations Committees.
Learn more about this agency


The Office of Grants and Acquisition Policy and Accountability (OGAPA) leads DHHS efforts in the management and administration of contracts and grants. OGAPA establishes policy and guidance and works with internal and external stakeholders alike to drive accessibility and accountability in the procurement and grant making processes and in ensuring that small businesses get a fair chance at competing for Federal contracts. OGAPA is also the organizational location for, which provides a government-wide electronic portal for citizens to "Find" and "Apply" for Federal grant opportunities.

As the Associate Deputy Assistant Secretary for Grants, the incumbent demonstrates and exercises leadership in the formulation and promulgation of Department-wide policy and regulations governing the Department's grants programs; provides functional management oversight over the DHHS grants programs and grants offices; and uses cost effective techniques to maximize DHHS' grant-making flexibility to achieve quality, timeliness and economies of scale.

The Associate Deputy Assistant Secretary for Grants is responsible for continuous improvement initiatives that support the administrative operations to include formulating and executing the Division of Grants budget; developing and implementing strategic plans; effective and efficient utilization of resources; and performance measurement evaluations. Serves with full authority for the day-to-day operations of the Division of Grants to include the Immediate Office staff.

The incumbent exercises leadership to ensure that all programs under their direction reflects the principles of workforce diversity in their management and operation in such areas as recruitment and staffing, employee development, staff assignments, and communications.

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status

Promotion Potential


Conditions of Employment

  • This employer participates in the E-Verify Program
  • U.S. Citizenship is required
  • Subject to satisfactory security and suitability determinations
  • New appointees must successfully complete a 1-year probationary period
  • Must pass a pre-employment drug test; random testing after appointment
  • This is a career position in the SES. Unless the selectee is already a member of the SES with career status or has successfully completed an SES Candidate Development Program certified by OPM.
  • Executive qualifications must be approved by OPM before appointment can be effected. If you are selected, you will be responsible for working with an HHS Executive Consultant, or QRB Writer to develop an ECQ narrative for submission to OPM
  • You must meet the qualification requirements of this position no later than the closing date of the job opportunity announcement.


Open to competitive status candidates current and former federal civil service, Current SES and SES reinstatement eligibles, and SESCDP graduates may also apply for noncompetitive consideration.

As a basic requirement, applicants must demonstrate progressively responsible leadership experience that is indicative of senior executive level managerial capability and directly related to the skills and abilities outlined under the Mandatory Technical Qualifications and Executive Core Qualifications listed below. Typically, experience of this nature will have been gained at or above the equivalent of the GS-15. Failure to meet this basic qualification requirement and all executive and technical qualification factors will automatically exclude you from further consideration.

All candidates for SES positions with the Federal Government must demonstrate leadership experience indicative of senior executive level management capability. To meet the minimum qualification requirements for this position, you must show IN YOUR RESUME that you possess the Fundamental Competencies, Five Executive Core Qualifications (ECQs) and Job Specific Mandatory Technical Qualifications (MTQs) listed below. It is recommended that your resume emphasize levels of responsibility, scope and complexity of programs managed, and program accomplishments and results.

Fundamental Competencies:

Interpersonal Skills, Oral Communication, Integrity/Honesty, Written Communication, Continual Learning, and Public Service Motivation.

Executive Core Qualifications (ECQs):

1. Leading Change: The ability to bring about strategic change, both within and outside the organization, to meet organizational goals. Inherent to this ECQ is the ability to establish an organizational vision and to implement it in a continuously changing environment.

2. Leading People: The ability to lead people toward meeting the organization's vision, mission, and goals. Inherent to this ECQ is the ability to provide an inclusive workplace that fosters the development of others, facilitates cooperation and teamwork, and supports constructive resolution of conflicts.

3. Results Driven: The ability to meet organizational goals and customer expectations. Inherent to this ECQ is the ability to make decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks.

4. Business Acumen: The ability to manage human, financial, and information resources strategically.

5. Building Coalitions: The ability to build coalitions internally and with other Federal agencies, State and local governments, nonprofit and private sector organizations, foreign governments, or international organizations to achieve common goals.

Mandatory Technical Qualifications (MTQs)

This position also requires that you possess MTQs that represent knowledge, skills, and abilities essential for success in this role.

1. Experience in directing the planning and other related staff work involved in the review, development and execution of new or modified grants-related guidance, plans, and programs.

2. Demonstrated experience formulating and executing budgetary and staffing resources to accomplish statutory and regulatory grants-related requirements, including providing technical assistance to the Congress on grant-related policy formulation and oversight activities.

3. Experience serving as a managing partner and/or program manager for Major IT programs.

Applicant Instructions : (Please Read Carefully)

In order to satisfy the requirement listed above for the Fundamental Competencies, Five Executive Core Qualifications (ECQs) and job specific Mandatory Technical Qualifications (MTQs) please choose an option below (Competitive Process or Non-Competitive Process) that you will use to complete your application. Once you enter the application process there will be an assessment question to validate which option was chosen. Any deviation from the option chosen will automatically exclude you from further consideration.

Competitive Process : (All candidates who DO NOT have Certified ECQs approved by an OPM QRB Panel)

Submit a resume (five (5) page maximum) which consists of addressing the Fundamental Competencies and Five Executive Core Qualifications (ECQs) summary only. In addition to the resume a separate attachment must be submitted addressing the job specific Mandatory Technical Questions (MTQs) not to exceed (One (1) page per MTQ listed in this vacancy). Fonts cannot be smaller than 10 point. Pages submitted in excess of the limits of this option will not be considered. Substituting pages for other required documents in the application is not acceptable (e.g., submitting only a four-page resume but adding an additional page to address a MTQ). Do not use borders, provide photos or list a Social Security Number or date of birth on any attachment. This option cannot exceed a total of (8) pages.

Non-Competitive Process : (All candidates who DO have Certified ECQs approved by an OPM QRB Panel)

All Non-Competitive candidates are considered to have met the Fundamental Competencies and Executive Core Qualifications (ECQs) by review of a QRB panel and certified ECQs by OPM. You must submit a resume to include addressing the job specific Mandatory Technical Qualifications (MTQs) in this vacancy announcement not to exceed (five (5) pages maximum). A copy of the OPM Certified Certificate for the approval of ECQs or SF-50 reflecting SES career appointment Must Be submitted with the application. Fonts cannot be smaller than 10 point. Pages submitted in excess of the limits of this option will not be considered. Substituting pages for other required documents in the application is not acceptable (e.g., submitting only a four-page resume but adding an additional page to address a MTQ). Do not use borders, provide photos or list a Social Security Number or date of birth on any attachment. This option cannot exceed a total of five (5) pages.

It is STRONGLY recommended that you visit the following Office of Personnel Management (OPM) webpage for more information regarding the Fundamental Competencies and ECQs.

IF SELECTED, you will be required to complete an ECQ package by drafting narratives for each of the ECQs and be certified by an OPM Qualifications Review Board (QRB) in order to be placed in this position. If you are currently serving in a career SES appointment, are eligible for reinstatement into the SES, or have successfully completed an SES Candidate Development Program approved by the Office of Personnel Management (OPM), you WILL NOT need to draft the ECQs.


There is no positive education requirement for this position.

Additional information

Salary for Senior Executive Service positions varies depending on qualifications. The annual salary range may be found at the top of this announcement. This position may be eligible for performance bonuses and performance based pay adjustments.

Probationary Period:

An individual's initial SES career appointment becomes final only after the individual successfully completes a one year probationary period.

Standards of Conduct/Financial Disclosure

HHS inspires public confidence by maintaining high ethical principles, and all Federal Government employees are subject to the conflict of interest statutes and regulations, including the Standards of Ethical Conduct , that govern activities with outside organizations and reporting financial holdings. The Ethics in Government Act, PL 95-521 also requires the applicant selected for this position to submit a Public Financial Disclosure Report, OGE-278 , prior to assuming the SES position, annually, and upon termination of employment.

Security and Background Requirements

If not previously completed, a background security investigation will be required for all appointees .

Equal Opportunity Employment

Equality is held as one of the most important values at HHS. Selection for this, and any other position, will be based solely on merit. HHS does not discriminate based on race, color, religion, sex, national origin, political affiliation, marital status, sexual orientation, physical or mental disability, age or membership or non-membership in an employee organization, or any other non-merit factors.

If applying online poses a hardship to you, you may submit your application by contacting .

Reasonable Accommodation Policy Statement

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact: Gregory Stewart . Requests for reasonable accommodation will be made on a case-by-case basis.

Veteran's Preference

Veteran's Preference does not apply to the SES.


Individuals selected for executive positions may be subject to reassignment across geographical, organizational, and functional lines.

Selective Service

As a condition of employment, all male applicants born after December 31, 1959, must have registered for the selective service. If selected for this position, the applicant must sign a statement certifying his registration, or the applicant must demonstrate exempt status under the Selective Service Law.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

All applicants will be evaluated based on the method chosen to apply under either the (Competitive Process or Non-Competitive Process) listed in this vacancy announcement above.

You will be evaluated on the quality and extent of your total accomplishments, experience, and education (if applicable). Your application will be rated and ranked by an Executive Resources Board (ERB) Panel, comprised of at least three SES members, using only the information submitted within the application package. Applicants who do not demonstrate in their application sufficient possession of the Fundamental Competencies, ECQs, and MTQs will be determined ineligible for further consideration.

As part of the Resume Based recruitment method, the ERB Panel conducts a structured interview for all applicants, both competitive and non-competitive, who are determined to be in the top category from the ERB Rating Panel. Based on the Panel's evaluation, applicants who are determined Best Qualified will be referred to the selecting official for further consideration.

Once a candidate has been identified for selection, reference checks may be completed. The Department's appointing official(s) will make a final approval of the selection, and in competitive cases, OPM's Qualifications Review Board (QRB) must certify the ECQs before final appointment can occur. If OPM approval is required for the ECQs, the candidate is required to assist in the development of the QRB template for submission to the QRB. Verification of performance, suitability and security information from reference checks will be taken into consideration when making offers of employment.

Background checks and security clearance

Security clearance

Drug test required

Position sensitivity and risk
Critical-Sensitive (CS)/High Risk

Trust determination process

Required Documents

All applicants are required to submit the following documents to be considered for the position:
  • Resume that contains your full name, address and phone number, and does not exceed the five (5) page limit.
  • MTQ Narrative contains your full name, address and phone number, and does not exceed number of one page per question listed in vacancy announcement.
  • Cover Letter (optional).
  • Online Assessment Questionnaire. To preview the assessment questionnaire, click here: ( ).

Applicants who are currently, or were previously, Federal employees must also submit:
  • An SF-50 showing your current or former civil service status; and
  • Proof of OPM Qualifications Review Board certification (OPM-approved SES Candidate Development Program graduates), if applicable.
NOTE: Documents submitted that are not listed in the Required Documents section of this announcement will not be considered or forwarded to the rating panel or selecting official.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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