Legal Specialist

Norfolk, VA
Oct 08, 2019
Nov 15, 2019
Full Time
Provides paralegal and administrative support to the General Counsel and all attorneys in the Sentara Legal Department, performing a variety of paralegal, technical and administrative functions. The position involves regular interaction with executives and senior management, operations personnel, clients, courts, local, state and federal government offices and external counsel . Responsible for maintaining internal databases and assisting the Sentara Legal Department with legal matters.

Essential Duties and Responsibilities:
  • Prepare, review, analyze and transmit correspondence, memoranda and legal documents, including corporate governance documents and transaction documents.
  • Through the Legal Department's online legal request platform, serve as an intake source and coordinator of client requests for legal assistance.
  • Prepare and file applicable governmental filings, including fictitious name certificates, filings with the appropriate state corporation commission and/or Secretary of State and other agencies, and maintain such filings in current-and-good-standing status.
  • Update and maintain corporate governance files, including a current compilation of bylaws, articles of incorporation, board members, and officers for all Sentara Healthcare divisions and affiliates.
  • Prepare meeting minutes for board of directors meetings and committee meetings, as directed from time to time.
  • Assist in drafting, and reviewing agreements; provide support to Sentara lawyers with respect to contracting matters.
  • Assist with maintenance of Legal Department's contract database.
  • Assist in maintenance of Legal Department files (paper, digital and electronic) and assessment of file management systems.
  • Act as liaison between the Legal Department and outside counsel for matters related to billing and maintain an invoice spreadsheet providing detailed cost data; assist General Counsel in analysis of expenditures on outside counsel.
  • Perform research, data collection and document review.
  • Assist General Counsel with Legal Department project management to include giving account to attorney practice focuses and availability.
  • Accept service-of-process on behalf of registered agent.
  • Other duties as assigned by General Counsel and supervising attorneys.


Education Level
Option #1:
Graduation from or completion of a paralegal program that meets one of the criteria listed in sections (a) through (e) below. (NALA certification not required if this criteria is met.)
(a) approved by the American Bar Association; or
(b) an associate degree program; or
(c) a post-baccalaureate certificate program in paralegal studies; or
(d) a bachelor's degree program in paralegal studies; or
(e) a paralegal program which consists of a minimum of 60 semester hours (or equivalent quarter hours) of which at least 15 semester hours (or equivalent quarter hours) are substantive legal courses.

Option #2:
A bachelor's degree in any field plus one year of experience as a paralegal or successful completion of at least 15 semester hours (or equivalent quarter hours) of substantive paralegal courses. And, obtaining the NALA certification within 12 months.

Option #3:
A high school diploma or equivalent plus seven (7) years' experience as a legal assistant/paralegal plus a minimum of twenty (20) hours of continuing legal education completed within a two-year period prior to application for the examination. And, obtaining the NALA certification within 12 months.
Associates in Paralegal Studies

*Bachelor's Degree and Paralegal Certification Preferred

Minimum of 5 years corporate Paralegal experience, particularly in tasks outlined above, preferred.

Notary Certification in the Commonwealth of Virginia.

Ability To:
• Perform responsibilities and difficult administrative work involving the use of independent judgment and personal initiative.
• Independently prepare routine legal documents, correspondence and memoranda.
• Analyze situations carefully and take effective action.
• Communicate effectively; both orally and in writing.
• Deal tactfully and courteously with others.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Maintain confidentiality related to the area of work.

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