Duties

Summary

The Program Associate (PA; GS-9 equivalent) or Senior Program Associate (SPA; GS-11 equivalent) supports U.S. Institute for Environmental Conflict Resolution (USIECR) projects by working with Project and Program Managers on case management assessment, contracting, client and stakeholder communications, meeting planning, and logistics. The SPA may also provide direct assistance with facilitation or training services as appropriate.
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Responsibilities

Primary Duties and Responsibilities:

• The PA or SPA will support and assist Project and Program Managers to provide USIECR services, with duties and responsibilities to include:
• Under the supervision of the Director of the D.C. Office, and at the direction of Project or Program Managers, perform general information intake; support the management of the USIECR role in the contracting process for neutral selection; and support the management of the neutral contract, often for multiple projects simultaneously.
• Draft scopes of work and prepare both routine and complex budgets for projects and programmatic efforts for review, editing, and approval by Project or Program Managers (and, in the case of the PA, with assistance and direction from SPAs). Budgets should reflect appropriate estimation of tasks, level of effort, timeliness, costs, and milestones.
• Assist Project or Program Managers with case/conflict assessments by arranging interviews (the SPA may independently conducting interviews) and summarizing the assessment interviews in order to draft findings and develop draft recommendations and reports.
• Under the supervision of the Director of the D.C. Office, and at the direction of Project or Program Managers, plan and facilitate small group discussions and caucuses as part of USIECR projects.
• Summarize meeting discussions succinctly and accurately and provide such summaries in a timely manner as directed after meetings.
• Manage logistics for large, complex conflict resolution projects.
• Draft communications to be transmitted to contractors and project participants concerning meeting schedules, results, and follow up steps, on a regular basis.
• Effectively lead and serve on internal and external teams.
• Accurately implement policies and requirements related to records management, personnel, database management, and project administration, and enforce appropriate internal controls to ensure adherence to the laws, rules, regulations, and policies of the Federal government and Udall Foundation.
• Foster a mission-focused culture that reflects the Udall Foundation's values of Civility, Integrity, and Consensus.

Travel Required

25% or less - You may be expected to travel for this position.

Supervisory status
No

Promotion Potential
11

Requirements

Conditions of Employment

You must be a United States citizen to apply for this position.

Qualifications

General Qualifications

• Demonstrated experience with organizational, administrative, financial, or project coordination.
• Demonstrated flexibility and ability to work independently, while also being capable of working collaboratively with a team to develop and carry out an overall program.
• Excellent collaborative interpersonal skills.
• Demonstrated ability to ensure administrative tasks and processes are completed in a timely manner.
• Proficiency with databases, spreadsheets, research tools, online collaboration tools, and social media.
• Demonstrated excellent in both oral and written communication.

Technical Qualifications

At the PA level:

• A Bachelor's degree and two (2) years' experience in environmental, natural resources, or land use law, science, policy, or planning related to complex public policy issues.
• At least one (1) year of facilitation experience or equivalent educational experience.
• Experience with electronic tools for development and tracking budgets.

At the SPA level:

• An advanced degree and two (2) years' experience in environmental, natural resources, or land use law, science, policy, or planning related to complex public policy issues; or, in lieu of an advanced degree, a Bachelor's degree and four (4) years' experience, including at least two (2) years of demonstrable experience assisting with environmental project management, public policy negotiations, collaborative processes, or consensus seeking processes.
• At least two (2) years of facilitation experience or equivalent educational experience.
• Experience with electronic tools for development and tracking budgets.

Education

At the PA level: a Bachelor's degree and two (2) years' experience in environmental, natural resources, or land use law, science, policy, or planning related to complex public policy issues.

At the SPA level: an advanced degree and two (2) years' experience in environmental, natural resources, or land use law, science, policy, or planning related to complex public policy issues; or, in lieu of an advanced degree, a Bachelor's degree and four (4) years' experience, including at least two (2) years of demonstrable experience assisting with environmental project management, public policy negotiations, collaborative processes, or consensus seeking processes.

Additional information

Benefits:

Employment with the Udall Foundation offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, and participation in a Federal retirement system. To find out more about benefits offered to Federal employees, please visit https://help.usajobs.gov/index.php/Pay_and_Benefits .

Other Information:

EEO Policy Statement: The Udall Foundation is an Equal Opportunity Employer. Selection for this position will be based solely on merit with no discrimination for non-merit reasons such as race, color, religion, sex, national origin, age, sexual orientation, protected genetic information, status as a parent, lawful political affiliation, marital status, physical/mental disability (if not a job factor), membership or non-membership in an employee organization, or any other non-merit factor.
Reasonable Accommodation: The Udall Foundation provides reasonable accommodations to applicants with disabilities on a case-by-case basis. Applicants should notify the point of contact on this vacancy announcement if a reasonable accommodation is needed for any part of the application and hiring process.
Privacy Act: Privacy Act Notice (PL 93-579): The information requested here is used to determine qualifications for employment and is authorized under Title 5 U.S.C. 3302 and 3361.
Signature: Before you are hired, you will be required to sign and certify the accuracy of the information in your application. If you make a false statement in any part of your application, you may not be hired; you may be fired after you begin work; or you may be subject to fine, imprisonment, or other disciplinary action.
Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or that you are exempt from doing so under the Selective Service Law.
Financial Disclosure: All employees of the Federal Government are subject to the conflict of interest statutes and regulations, including the Standards of Ethical Conduct.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application will be evaluated on the basis of: (1) your resume, which should reflect the quality and extent of your accomplishments, experience and education relevant to the major duties and general qualifications of the position; (2) your cover letter, which should summarize your interest in and qualifications for the position; and (3) your references, for those candidates advancing to the interview stage.

Background checks and security clearance

Security clearance
Not Required

Drug test required
No

Required Documents

(1) Cover letter; (2) resume; (3) contact information for three professional references.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.