Meetings Manager

Washington, DC
Nov 05, 2019
Feb 03, 2020
Full Time
  1. Performs routine and complex clerical and administrative tasks including writing and editing individual and group email correspondence, answering phone calls/inquiries, copying and electronic filing. Create, maintain, and update records, databases and files. Coordinate projects and provide assistance to supervisor.
  2. Manage logistical arrangements for all meetings including committee meetings, forums, workshops, etc. Assemble and produce briefing materials as required. Provide administrative support for meetings. Coordinate travel and lodging arrangements as necessary. Select menu and arrange for support services with vendors. Register attendees and facilitate the confirmation and follow-up processes through CVENT. Provide on-site assistance at meetings and resolve issues as necessary. Reconcile invoices and bills at conclusion of events, and facilitate follow-up communication to attendees.
  3. Create timelines for different responsibilities and projects, and ensure deadlines are met with appropriate deliverables. Perform basic research for sites and projects, and manage scheduling conflicts.
  4. Prepare vouchers, review and process travel-expense reports in compliance with applicable policies and procedures. Assist the supervisor in managing budget events.
  5. As needed, create tables/charts, edit and proofread documents in Microsoft Office.
  6. Respond to inquiries and follow-up on communications. Communicate with both internal and external customers and vendors providing answers and information.
  7. Attend meetings and events as appropriate, ensuring excellent customer service.
  8. Update applicable databases and systems (i.e., CVENT) on a timely basis and ensure documents and files are accurately maintained and archived. Maintain email and distribution lists. Work to identify ongoing efficiencies for the office and customer.

Job Requirements

  • College Degree and recent experience working with a Non-Profit
  • Strong skills in Microsoft Office (specifically Word, Excel and PowerPoint) and CVENT software and database processes.
  • Ability to plan and support extensive meeting activities.
  • Ability to solve problems with supervisory consultation or by following procedures, in a sometimes demanding and fast-paced environment.
  • Ability to prioritize work and the flexibility to change direction as the job dictates.
  • Ability to work successfully in a small team environment and to develop relationships externally.
  • Effective written and verbal communication.
  • Meticulous organizational and multitasking skills.
  • Outstanding interpersonal and customer-service skills.
  • Extremely strong attention to detail and customer satisfaction.

Additional Information

NRI is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with disability.

Meet Your Recruiter

Brennan Peroutka

I grew up in Baltimore!