Special Events Coordinator

Employer
USAJobs
Location
Washington, D.C
Posted
Oct 22, 2019
Closes
Oct 29, 2019
Function
Program Manager
Hours
Full Time
Duties

Summary

The National Museum of African American History and Culture's primary purposes are to acquire, maintain and preserve objects which document social, cultural, political, military, technological and scientific developments in the United States related to the African American experience; to conduct research in the field of African American history, to publish findings for all audiences; and interpret historical developments through public exhibits and programs as well as digital content.

Learn more about this agency

Responsibilities

The incumbent is responsible for planning and coordinating special events held at the National Museum of African American History and Culture (NMAAHC). Duties include:
  • coordinating and implementing the special events program;
  • organizing small, medium and/or large sized events in Washington, DC and locations around the country;
  • overseeing budget and budget processes for special events;
  • directing and coordinating the activities of vendors and support units engaged in special events functions;
  • advising key management officials on matters of protocol relating to NMAAHC special events frequently involving high-ranking U.S. and foreign dignitaries; and
  • participating in the development and execution plans for existing and future activities for the museum.


Travel Required

Occasional travel - Occasional travel may be required locally and/or nationally.

Supervisory status
No

Promotion Potential
11

Requirements

Conditions of Employment

  • Pass Pre-employment Background Investigation
  • Maintain a Bank Account for Direct Deposit/Electronic Transfer
  • Males born after 12/31/59 must be registered with Selective Service.
  • May be required to serve a one-year probationary period.


Qualification requirements, including one year time-in-grade at the next lower grade level for promotion candidates, must be met within 30 days of the job announcement closing date.

Qualifications

Specialized experience: You qualify for this position if you possess one year of specialized experience equivalent to at least the Grade 09 level in the Federal service or comparable pay band system. For this position specialized experience is defined as coordinating or managing special events (e.g., lunches, dinners, ceremonies, sponsored parties, etc.) for 100 to 1000 for a museum, educational or cultural institution; applying procurement methods to secure goods and services; setting up special events guidelines, procedures and/or protocols; and liaising with outside organizations and vendors.

Or Education: Three full years of progressively higher level graduate education leading to a Ph.D. or equivalent doctoral degree related to this position may be substituted to meet the experience requirements.

Or a Combination:Education and experience, in part, totaling 100% may be combined to meet the basic qualifications.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

Education

Additional information

Flexible Spending Accounts - http://www.fsafeds.com/fsafeds/index.asp
Health Insurance - http://www.opm.gov/insure/health/index.asp
Leave - http://www.opm.gov/oca/leave/index.asp
Life Insurance - http://www.opm.gov/insure/life/index.asp
Long Term Care Insurance - http://www.ltcfeds.com
Retirement Program - http://www.opm.gov/retire/index.asp

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application will be evaluated first for the basic qualifications described above. The applications that meet the basic qualifications will be evaluated further against the following criteria:
  • Skill in planning, coordinating and executing a wide range of events for a wide range of internal and external organizations and people.
  • Ability to identify potential special event co-sponsors and convey event principles and policies to corporate executives, public relations firms, and other special event related businesses.
  • Skill in organizational structure of and protocol for dealing with U.S. Government officials, foreign nations, corporate sponsors and private enterprises.
  • Skill in written communication in order to establish protocol, policies and procedures, contracts and correspondence.
  • Skill in oral communication with high level officials both internal and external to the organization.

  • BASIS OF RATING: Once the announcement closes, your application will be automatically evaluated and rated by the system and a Human Resources Specialist. To determine if you are qualified for this job, a review of your application and supporting documentation will be made and compared against your responses to the occupational questionnaire. The numeric rating you receive is based on your responses to the questionnaire. The score is a measure of the degree to which your background matches the knowledge, skills, and abilities required of this position. If, after the Human Resources Specialist reviews your resume and/or supporting documentation, a determination is made that the score you have received is not a true reflection of your qualifications and/or experience, your score can and will be adjusted to more accurately reflect the information you provided that support your abilities. Please follow all instructions carefully. Errors or omissions may affect your rating. Your resume should provide detailed information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.

    Veterans Employment Opportunities Act (VEOA): If you are applying for a VEOA appointment, you must be a veteran and must be honorably separated and either a preference eligible or have substantially completed 3 or more years of active service. ("Active Service" under this law means active duty in a uniformed service and includes full-time training duty, annual training duty, full-time National Guard duty, and attendance, while in the active service, at a school designated as a service school by law or by the Secretary concerned.) A veteran who is released under honorable conditions shortly before completing a 3-year tour is also eligible.

    Noncompetitive Appointment Authorities: The following links contain information on the eligibility requirements to be considered under a noncompetitive appointing authority:
    • Primary Appointing Authorities for Career and Career-Conditional Appointments
    • Hiring Authorities for Veterans
    • People with Disabilities

    To preview questions please click here .

    Background checks and security clearance

    Security clearance
    Other

    Drug test required
    No

    Required Documents

    Your application package should include the following documents:
    • Your resume can be uploaded and attached to your application or created using the USA Jobs on-line resume builder. If you want to receive full credit for relevant experience your resume MUST contain the job title (including the occupational series and grade if it is Federal), duties, starting and ending dates (month and year), hours worked per week, and salary.

    USAJOBS has guidance on how to ensure that you submit a complete resume: If you have not written a Federal resume before, you may watch this Resume Writing Tutorial video on the USAJOBS YouTube channel , or read through a helpful Resume Writing FAQ article on the USAJOBS Help Site to learn what details you should, and should not, include in your resume. If any of the above information is not included in your resume we may not be able to fully credit you for your experience.
    • Proof of Veteran's Preference - DD214 (Member 4 Copy), if you are a veteran. Additionally, applicants claiming 10-point preference must complete Standard Form (SF) 15, Application for 10-Point Veteran Preference, as well as additional documentation required by the SF-15, such as a VA letter.
    • A copy of your most recent SF-50, Notification of Personnel Action, which shows your position title, series, grade, step, salary, position occupied, and tenure group, to verify time-in-grade/competitive status. If you have previously held a higher grade and are applying based on that grade, you must provide a copy of the SF-50 showing you held the higher grade and/or have promotion potential to the grade being advertised. Do NOT submit Award SF-50s.
    • Unofficial school transcripts, if the position has an education requirement or if you are using education to qualify. If selected for the position, you must provide an official transcript before appointment.
    • Proof of U.S. accreditation for foreign study, if applicable.


    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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