Duties

Summary

The incumbent is responsible for performing a variety of administrative tasks that contribute to the overall efficiency of the Division of Housing Mission and Goals (DHMG) by planning, directing, managing, and coordinating the office administrative activities.
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Responsibilities

• Serves as information contact concerning office activities; answering non-technical inquiries, referring technical inquiries to the appropriate person, securing requested information, screening visitors, answering telephone calls
• Manages the Office of Housing and Regulatory Policy (OHRP) staffs' calendars, scheduling, coordinating and setting up meetings and conferences
• Provides OHRP support, such as manages report preparation and distribution including gathering data and information. Drafts special reports and analyses for review by the supervisor. Assists quarterly performance reporting
• Serves as the records management liaison; enforcing FHFA's procedures on the tracking, retention, and disposal of agency records
• Establishes priorities and undertakes work projects on own initiative; evaluates needs for office maintenance
• Aids the policy review and approval process by reviewing incoming requests, making correct assignments, and facilitating efficient workflow
• Reviews OHRP external and internal correspondence and other documents; ensures proper format and compliance with FHFA established policy and procedures
• Prepares travel vouchers, as needed; handles complex travel (transportation, lodging, events, etc.)
• Uses a computer effectively to type, proof, edit and prepare correspondence, presentations, meeting agendas and notes; uses Microsoft Office Suite (Excel, PowerPoint, Outlook, SharePoint, etc.)
• Serves as office time keeper; ensures accurate entries, timely process, and compliance with FHFA procedures

Travel Required

Not required

Supervisory status
No

Promotion Potential
9

Requirements

Conditions of Employment

• Must have competitive status in the Federal Government, have qualifying Military experience, or be eligible under a non-competitive hiring authority.
• Males born after 12-31-59 must be registered for Selective Service
• Resume and supporting documents (See How To Apply)
• Suitable for Federal employment, as determined by background investigation
• May be required to successfully complete a probationary period
• Only experience and education obtained by the closing date of this announcement will be considered.
• Status candidates must meet time-in-grade requirements (52 weeks at the next lower grade level).

Qualifications

Qualifying experience for the GS/EL-07 level includes one year of specialized experience at least equivalent to the GS/EL-06 which is in or directly related to the line of work of the position to be filled and which has equipped the applicant with the knowledge, skills, and abilities to successfully perform the duties of the position.

Example of specialized experience include the following:

• Established priorities.
• Organized, maintained a workload and met deadlines.
• Ordered office supplies and appropriate quantities for office activities.
• Researched, retrieved and collected data for various reports utilizing a variety of computer programs, applications.
• Organized and managed records consistent with management standards and practices.
• Provided support services for an organization such as managing calendars, scheduling appointments, managing time and attendance, and preparing travel vouchers.
• Responded to staff's procedural questions.
• Performed clerical tasks.
• Used word processing and spreadsheets.
• Reviewed assigned work products for proper grammar, spelling, and punctuation.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

This job does not have an education qualification requirement.

Additional information

If you are a veteran with preference eligibility and are claiming 5-points veterans' preference, you must submit a copy of your DD-214 or other proof of eligibility. If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form. For more information on veterans' preference visit: https://www.usajobs.gov/Veterans .

Males born after 12-31-59 must be registered or exempt from Selective Service (see https://www.sss.gov/RegVer/wfRegistration.aspx ).

Career Transition Assistance Programs: These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: (1) meet CTAP or ICTAP eligibility criteria; (2) be rated well-qualified for the position with a score of 90 or above; and, (3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information visit: http://www.opm.gov/rif/employee_guides/career_transition.asp .

FHFA is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment regardless of race, color, religion, gender (including pregnancy, sexual orientation, and gender identity), national origin, disability (physical or mental), age (40 years of age or over), genetic information, parental status, marital status, prior protected EEO activity, political affiliation, or other non-merit factors.

REASONABLE ACCOMODATION:

FHFA provides reasonable accommodations to applicants with disabilities, except when doing so would pose an undue hardship on the Agency. If you need a reasonable accommodation for any part of the application and hiring process, please notify FHFA at (202) 649-3963. The Agency's decision on granting a reasonable accommodation will be made on a case-by-case basis.

Ethics: FHFA employees are subject to government-wide ethical standards of conduct, financial disclosure requirements, and post-employment prohibitions. In addition, certain FHFA employees are prohibited from accepting compensation from Fannie Mae and Freddie Mac for a two-year period after terminating employment with FHFA. Furthermore, to avoid financial conflicts-of interest or the appearance of conflicts-of-interest, FHFA employees may need to divest or sell certain assets they, their spouse, or minor children own or control, including securities issued by Fannie Mae, Freddie Mac, or the Federal Home Loan Banks. Employees who work on Federal Home Loan Bank issues may need to sell or divest financial interests with any of the Federal Home Loan Bank members, which may include stock in bank holding companies, insurance companies, and other financial services firms. Questions regarding these requirements and prohibitions should be directed to the Office of General Counsel at (202) 649-3088.

Noncompetitive Appointment Authorities: For more information on noncompetitive appointment authority eligibility requirements:

• Persons with Disabilities-Schedule A
• Special Hiring Authorities for Veterans
• Special Hiring Authority for Certain Military Spouses
• Other Special Appointment Authorities

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be rated based on your responses to the job specific questionnaire and assigned a score ranging from 70 to 100 points. The top ten candidates, and those tied for the tenth spot, will be referred for selection. All qualified non-competitive applicants will be referred.

All of the information you provide will be verified by a review of the work experience and/or education as shown on your application forms, by checking references or through other means, such as the interview process. This verification could occur at any stage of the application process. Any exaggeration of your experience, false statements, or attempts to conceal information may be grounds for rating you ineligible.

Background checks and security clearance

Security clearance
Other

Drug test required
No

Position sensitivity and risk
Non-sensitive (NS)/Low Risk

Trust determination process
Suitability/Fitness

Required Documents

To apply for this position, you must submit a complete Application Package which includes:

1. Your resume showing hours worked per week, dates of employment and duties performed.
2. It is strongly recommended that status candidates submit an SF 50 showing highest grade held on a permanent basis in the competitive service.
3. Other supporting documents:

• Cover Letter, optional
• College Transcript(s), if qualifying based on education
• Veterans' Preference documentation, if applicable (e.g., DD-214 Member Copy 4 showing type of discharge/character of service, SF-15 Form and related documentation, VA letter, etc.)
• Career Transition Assistance Program/Interagency Career Transition Assistance Program documentation, if applicable (e.g., Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; and most recent performance appraisal.)