Patent Specialist

Legal E
Washington D.C.
$61,000 - $70,000
Oct 21, 2019
Oct 22, 2019
Full Time

Patent Specialist

A vibrant DC law firm is seeking a Patent Specialist with 2-6 years of experience working in a fast-paced environment and interested in joining a dynamic patent specialist team. The successful candidate will provide administrative support to approximately 4 Patent attorneys and perform all tasks associated with coverage for same.

Primary Responsibilities:

  • Utilizing the firm's software tools to prepare USPTO patent prosecution forms, drafting Office Action “shells,” and other patent office e-filings;
  • Uploading, verifying accuracy, and submitting USPTO e-filings via EFS;
  • Preparing and e-filing PCT applications in the USPTO via EFS;
  • Recording assignments using USPTO’s EPAS system;
  • Maintaining accurate patent files in the firm’s electronic document management system (currently Worldox);
  • Drafting, revising, and sending routine client correspondence and reporting e-mails;
  • Proofreading all filings and correspondence for spelling, content, punctuation, and grammar;
  • Pre-processing, flagging, and clearing tasks on assigned attorneys’ dockets; and
  • Interacting effectively with other departments to support assigned attorneys.
  • Assisting with updating and improving the firm’s patent administrative processes, procedures, and forms.
  • Assisting with implementing and refining the firm’s use of new software and web-based tools.
  • Periodically assisting with overflow work from other patent specialists.
  • Pperiodically assisting other attorney-specialist pairings with special projects.
  • Periodically assisting with large file transfer, assignment, and/or power of attorney projects.


  • At least two 2-6 years of recent patent legal secretarial experience in a law firm setting.
  • Advanced Microsoft Office skills, typing at 65+ WPM, and impeccable attention to detail.
  • Ability to multi-task, manage multiple priorities, and work in a team environment.
  • Preferred experience with Foundation IP, AppColl, Worldox, and/or Anaqua.
  • Positive attitude toward client service and support of assigned attorneys.
  • Enjoy working in a fast-paced office environment during “core” business hours.
  • Self-starter with commitment to success and personal professional growth.
  • Outstanding organizational, interpersonal and professional service skills (written and verbal).
  • Enjoy being involved in all aspects of a growing and changing law firm environment.

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