Events and Programs Manager, Stearns Center

Fairfax, VA
Commensurate with education and experience.
Oct 21, 2019
Oct 22, 2019
Full Time
Events and Programs Manager, Stearns Center for Teaching and Learning

About the Department: George Mason University's Stearns Center for Teaching and Learning is seeking an experienced and engaged Events and Programs Manager to provide operations leadership for our signature events and daily coordination and assessment of ongoing faculty support programs. This office supports faculty in pedagogical and curriculum development across all faculty ranks and all course sites, from fully face-to-face to fully online. The office coordinates events ranging in size from 400+ participants at our annual Innovations in Teaching and Learning Conference to individual consulting with faculty or local area units. The office is faculty-facing in support of Mason's goal of providing quality, high-impact learning for all students, and collaborates with other offices such as Undergraduate Education, Graduate Education, and Faculty Affairs.

George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.

The Events and Programs Manager reports directly to the Director for Teaching Excellence. The primary purpose of this position is to oversee all event planning and provide programming support for faculty development initiatives and the work of the Stearns Center through 1) event scheduling, planning, execution, and assessment; 2) coordination, marketing, and communication support for programs and events, including related calendar coordination, publicity materials, social media outreach, and webpage maintenance; and 3) client database management and program assessment. As one of two full-time classified staff responsible for helping the office run smoothly, this position also requires training for and the ability to provide supplemental office management and administrative support, including event budgeting and reporting for all Center events, hiring and training of student workers, and front desk customer service, as needed.

The Events and Program Manager works closely with the Stearns Center's Operations Manager in support of all events and activities of the Center. These two positions communicate regularly with the Director for Digital Learning and the Director for Teaching Excellence regarding resource needs and allocation, as well as budget planning and operation of the Center's suite of offices and meeting spaces.

Responsibilities: Duties include but are not limited to: * Planning and management of annual Innovations Conference, from recruiting and organizing proposals, to registration and site arrangements, to conference-day oversight; * Planning and management of mid-scale annual events (such as teaching and learning academies, faculty learning communities, awards evaluations and celebration events) and small-scale monthly events (such as workshops, write-ins, and committees); * Marketing of events and of general Center-related programs and resources across multiple platforms, print and online, individual and social media; * Collaboration and coordination with campus offices, sponsors, and vendors, in planning and execution of events; * Budgeting and purchasing related to events and programs, and advising on related long-term financial planning; * Hiring and supervision of continuing and single-day employees supporting events and programs; * Maintenance of client database, and provision of regular reports on client participation and satisfaction; * General office support for events, programs, and committees, including scheduling, record-keeping, daily communications, online resources; * Hiring/supervising student and non-student wage workers and managing their schedules and workload; * Reporting as required to the Center's Directors.

Required Qualifications: * Bachelor's degree, or the equivalent combination of appropriate training and significant work experience; * Experience in planning large- and small-scale events; * Exceptional written communication skills and interpersonal skills in order to communicate to a range of stakeholders, such as those in faculty, administrative, service, and vendor offices; * Strong time management skills and ability to handle multiple responsibilities at once; * Strong proficiency in basic office software, including Microsoft Office products (particularly Access and Excel) and/or document-design software (such as Adobe Creative Suite) and/or webpage design software (such as WordPress), with a willingness and demonstrated ability to learn new software quickly and teach it to others; * Experience managing budgets, and tracking income and expenses, in support of scheduled events.

Preferred Qualifications: * Master's degree; * Coursework and/or degree in events or projects management or related field; * Experience writing and developing promotional materials, including various print and online modalities such as designing and maintaining webpages and communicating via social media; * Experience with planning and coordination of professional conferences or similar very-large-attendance events; * Experience with Mason technology platforms such as Banner, Purchasing, MicroStrategy, and Travel System; * Document and/or web-design training and experience; * Experience working with databases to track client participation and satisfaction; * Knowledge of university culture and faculty roles and familiarity with higher education administration.

"For full consideration, applicants must apply at ; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information."

"Great Careers Begin at Mason!

George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.

Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.

If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!

George Mason University, Where Innovation is Tradition."

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

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