Administrative Assistant to the Dean's Office

Fairfax, VA
Commensurate with education and experience.
Oct 21, 2019
Oct 22, 2019
Full Time
Administrative Assistant to the Dean's Office

The George Mason University, School for Conflict Analysis and Resolution (S-CAR) seeks an Administrative Assistant to provide administrative and organizational support to the Dean's Office. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among it's faculty and staff and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.

Responsibilities: The Administrative Assistant will provide daily support for the S-CAR Dean's Office, which includes managing all aspects of scheduling meetings (coordinating calendars, room reservations, and assisting with other event logistics); communicating schedule changes, performing routine office management (serving as back-up receptionist, answering phones and directing queries, managing electronic communication, ordering office supplies, and maintaining supply inventory); assisting with special projects at the direction of the Dean or Associate Dean. The administrative assistant will also serve as the unit's travel coordinator and make travel arrangements, and prepare reimbursements for senior members of the Dean's office. This position will provide support (logistics, agenda's minutes) for the School's Advisory Board, Executive Committee, Promotion and Tenure Committee and Faculty Board. This position will also support the Dean's office in coordinating and planning fundraising events and will participate as a full team member in other major school activities, including graduation celebrations. Schedule flexibility may be occasionally required to accommodate the office's events or initiatives.

Required Qualifications: Bachelor's degree or an equivalent combination of education and experience; experience working in a high-volume, fast-paced office prioritizing and managing multiple tasks accurately; experience with calendar management; commitment to customer service; innovative problem-solving skills; demonstrated skills in proofreading, and written and oral communication; demonstrated ability to manage projects with extensive attention to detail and expectation of quality; experience communicating and interacting with constituents at diverse levels of an organization; and experience with Microsoft Office Suite.

Preferred Qualifications: Background in the social sciences, particularly peace and conflict studies; a couple of years of direct work experience; and experience in a higher education setting.

For full consideration, applicants must apply for position number 02458z at by July 15, 2019; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.

"Great Careers Begin at Mason!

George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.

Mason is currently the largest and most diverse university in Virginia with students from all 50 states and over 135 countries studying in 198 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.

If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!

George Mason University, Where Innovation is Tradition."

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

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