Accounting Technician

Naval Base, Virginia
Oct 20, 2019
Oct 29, 2019
Full Time


This position is assigned to the Support Services Office; Fleet & Family Readiness Division, Navy Region Mid-Atlantic; Commander, Navy Installations Command; located on Naval Station Norfolk, Virginia. The primary purpose of this position is to examine, verify, and maintain complex accounting transactions which involve a number of different programs, extensive subdivision of accounts, and frequently and varied adjustments to accounts.
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The purpose of this position is to maintain accounting and budget records for all MWR/NGIS activities and to perform the full range of accounting duties using double entry accrual accounting methods. Maintains and reconciles budget and accounting records by implanting principles of accounting and double entry bookkeeping. These records consist of various journals and general ledgers, including numerous asset accounts, liability accounts, and operating accounts. These also include purchase orders, daily activity record summaries (DARS), transfer documents, merchandise and consumable inventories, general journal vouchers and accrual journal vouchers. Post general ledger accounts from original documents received. Reviews, examines, verifies, and analyzes for validity, completeness and accuracy. Work assignments may encompass both accounts receivable and accounts payable functions. Verifies purchase orders and other procurements documents to ensure purchase are authorized and invoices are reconciled for payment to vendors. Verifies transfers documents, reconcile DAR clearing account and post inventory submissions. Inventory responsibilities include calculating monthly cost of goods sold figures. Maintains files of all sources documents, correspondence and messages pertaining to financial records and accounting data. Types all necessary reports, documents, and memorandum as required. At the end of the accounting month, ensures accuracy of all assigned general ledger postings, reconciles general ledger balances with subsidiary ledgers and closes assigned accounts. Generates and mails monthly accounts receivable statements. Reports imbalance to supervisor for guidance. Performs other duties as assigned.

Travel Required

Not required

Supervisory status

Promotion Potential


Conditions of Employment

  • Work is primarily sedentary in nature; however, work requires periods of sitting, standing, walking, and bending. Work also includes lifting and carrying of light objects (up to 10 pounds unassisted).


Specialized experience must demonstrate the following:
  • Knowledge of accounting procedures and techniques that enables incumbent to understand and work with a total accounting system which involves different programs that generate a large variety of transactions.
  • Skill in applying extensive and diverse accounting regulations, operations, and procedures governing a wide variety of types of related transactions to resolve nonstandard transactions, complaints, or discrepancies, provide advice, or perform other work that requires authoritative procedural knowledge.
  • Skill in the use of general ledger and subsidiary accounts in an account structure requiring a number of asset and liability control accounts and considerable subdivision of accounts.
  • Knowledge of and ability to analyze the interrelationship of accounts that are affected by varied transactions to monitor accounts and effects on the overall system of ledgers.
  • Skill in applying knowledge of accounting terminology and procedures to enter, modify, retrieve, correct, and delete information in the computerized accounting and general ledger system as well as to trace discrepancies and resolve problems.
  • Knowledge of procurement documents and how the actions affect the accounting process during the flow through the system (e.g., purchase orders, calls against BPAs, consignment agreements, service contracts, entertainment contracts, credit cards, etc.).
  • Knowledge of Windows, Word for Windows, and Excel in order to perform a substantial range of functions. The functions include generating tables of contents, importing graphs or databases, creating glossaries, aligning multiple columns, automatically printing document identification or other notations at the top or bottom of each page, and creating form letters and automatically merging these with mailing lists.
  • Knowledge of standard office equipment, such as electric/electronic typewriters, copiers, fax machines, and office automation systems, to perform a substantial range of office automation support.


Works under direct supervision of the Accounting Supervisor. The supervisor assigns work with standing instructions on objectives, priorities, and deadlines, and provides guidance for unusually involved situations. The employee independently processes the most difficult procedural and technical tasks or actions and handles problems and deviations in accordance with instructions, policies, previous training, or accepted practices. The supervisor evaluates completed work for overall technical soundness and conformance to agency policies. The methods used by the employee in accomplishing the assignment generally are not reviewed in detail.


Guidelines consist of agency policies and procedures, Federal Codes and manuals, specific related regulations, precedent actions, and processing manuals which are readily available for doing the work and are applicable to most transactions. The number and similarity of guidelines and work situations require the employee to use judgment to identify and select the most appropriate procedures to use, choose from among several established alternatives, or decide which precedent action to follow as a model. There may be omissions in guidelines, and the employee is expected to use some judgment and initiative to handle aspects of the work not completely covered. In locating, selecting, and applying the most appropriate instructions, references, or procedures, the employee may make deviations in guidelines to adapt to specific cases. The employee refers situations in which the existing guidelines cannot be applied or significant deviations must be made to the supervisor or designated employee.


The work involves performing various accounting support related duties or tasks that use different and unrelated processes, procedures, or methods (e.g., transactions are not completely standardized; deadlines are continually changing; functions assigned are relatively broad and varied; or transactions are interrelated with other systems and require extensive coordination with other personnel). The employee decides what needs to be done by identifying the nature of the problem, question, or issue; determining the need for and obtaining additional information through oral or written contacts; or by reviewing regulations and manuals. The employee may have to consider previous actions and understand how these actions differ from or are similar to the situation/problem at hand before deciding on an approach. The employee uses different established procedures to review and reconcile various accounting documents and records; resolves a variety of problems through coordination with employees, base activities, and higher headquarters; and reviews and reconciles various types of transactions involving multiple funds or a number of different control accounts. The employee makes recommendations or takes actions (e.g., initiates necessary adjustment to ensure that accounts balance, verifies factual data, etc.) based on a case by case review of the pertinent regulations, documents, or issues involved in each assignment or situation.


The purpose of the work is to apply specific rules, regulations, or procedures to maintain, balance, reconcile accounts and records, and prepare standard reports and analyses. Reports and analyses prepared are used directly by other financial units, accounting units and/or work of other activities/organizations for projecting, planning, and controlling costs.


Contacts are with agency employees outside the immediate organization who are engaged in a variety of different functions, missions, or kinds of work. Contacts are also with accounting, budget, or operating personnel of other agencies or with members of the general public. Contacts are frequent and the employee must work efficiently and diplomatically with others including management personnel.


The purpose of the contacts is to plan and coordinate actions to correct or prevent errors, delays, or other complications occurring during the transaction cycle. This may involve obtaining a customer's cooperation in submitting paperwork or other information, requesting other personnel to correct errors in documentation or data entry, or assisting others in locating information.


Work is primarily sedentary in nature; however, work requires periods of sitting, standing, walking, and bending. Work also includes lifting and carrying of light objects (up to 10 pounds unassisted).


Work is performed in a normal office setting and requires the exercise of normal safety precautions.

You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

As part of the application process, you must complete and submit an occupational questionnaire.

Please follow all instructions carefully. Errors or omissions may affect your rating and/or appointment eligibility.


Additional information

We utilize E-Verify to confirm selectee's eligibility to work in the United States.

Salary is dependent on experience and/or education.

For positions requiring travel more than twice per year, selectee may be required to obtain and maintain in good standing a Government-issued Travel Card for official government travel purposes.

The Department of the Navy (DON) is an Equal Employment Opportunity Employer. Applicants are assured of equal consideration regardless of race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. This agency provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodations should email their request to nsapplications@ to ensure proper consideration is given. The decision on granting reasonable accommodation will be on a case-by-case basis.

This activity is a Drug-Free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Sailors, their family members, and all other customers have a right to a reliable and productive Federal workforce.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement, and will be rated based on the information provided in the resume to determine the level of knowledge, skill, and ability, related to the job requirements. Using the qualifications of the position, a predetermined rating criterion of knowledge, skills, and abilities will be used for each resume. Best qualified applicants will be referred to the hiring manager. The selecting official may choose to conduct interviews.

Click the following link to preview the applicant questionnaire: Preview Applicant Questionnaire .

Background checks and security clearance

Security clearance

Drug test required

Required Documents

USAJobs Resume

Proof of education (transcripts/copy of degree/high school diploma), if applicable to position requirements.

If claiming Veteran's Preference, a legible copy of DD-214 (page 4) as well as any other supporting documentation (disability, proof of service, SF-15, etc). is required.

If claiming Military Spouse Preference, a copy of sponsor's orders is required for NF-03 and below or equivalent.

If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) Priority consideration, submit a copy of the notice of separation.

If you are a current federal employee, submit your most recent Personnel Action Report (PAR) or SF-50.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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