Manager of Convention Operations & Meetings

Helicopter Association International
Alexandria, VA
Oct 16, 2019
Oct 22, 2019
Full Time
Department: Business Development Reports to: Director of Conventions Status: Full Time, Non-Exempt, Overtime Eligible Overview: This position works closely with the Director of Conventions to manage the overall logistics for the association's annual trade show and exposition, HAI HELI-EXPO(R), as well as other regional meetings and events. Essential Functions of the Position Include, but Are Not Limited To: Managing logistics for HAI special events, general sessions, and meetings at HAI HELI-EXPO(R), the association's annual trade show and exposition, including: room set-ups, signage, audiovisual, food and beverage, etc. Overseeing the meetings schedule for HELI-EXPO and fielding exhibitor requests and scheduling based on availability Managing logistics for HAI regional events including: venue selection, room set-ups, signage, audiovisual, food and beverage, etc. Collaborating with the Registration Vendor to develop, manage, and execute attendee and exhibitor registration processes Identifying temporary personnel needs for HELI-EXPO, implementing onsite schedules, and training necessary personnel Creating and maintaining informational content related to HELI-EXPO for use in all HAI print and digital publications, including the HELI-EXPO website, attendee pages, convention preview, program guide, and show app Overseeing and managing the housing process for HELI-EXPO including working with official housing vendor, securing staff and board rooms, and optimizing use of HAI contractual concessions Overseeing general show signage including work order submission, distribution and approval of proofs, and onsite placement Managing the preparation of RFPs for show vendors, comparing submissions, and making recommendations Other duties as assigned The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all duties and responsibilities. PandoLogic. Keywords: Meeting and Convention Manager, Location: Alexandria, VA - 22314

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