Duties

Summary

The Associate Executive Director for Facilities Planning serves as the principal advisor to the Exec Dir, CFM on planning, architectural, engineering, and estimating disciplines, and assists and manages the development and maintenance of VA A/E quality standards for VA's built environment; State Nursing Home Grant and Homeless Grant Programs' facility quality control; cost estimating; and value engineering, and historic preservation and National Environmental Policy Act (NEPA) compliance issues.
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Responsibilities

The Associate Executive Director identifies a platform that enables matrix-management of shared CFM facilities planning responsibilities:

Provide management and oversight for planning, architectural, engineering, and estimating disciplines and for the development and maintenance of VA A/E quality standards for VA's built environment; State Nursing Home Grant and Homeless Grant Programs' facility quality control; cost estimating and value engineering; and historic preservation and National Environmental Policy Act (NEPA) compliance issues.

Provide management and oversight to support strategic planning for construction of VA facilities. Oversight will ensure a systematic planning process to identify the current status of facilities, needs, prioritized actions and strategies, and monitoring plans that will establish the development of short and long-range goals.

Provides management and oversight of programs to support asset inventory data management to optimize life cycle costs and facilitate asset preservation for VA facilities.

Provide management and oversight of diligent project planning processes that are critical in establishing the qualities of projects that are necessary to meet client satisfaction and need. Oversight will guarantee early investment in planning, programming and design, and will ensure that the whole-life value of VA facilities is planned with consideration for initial capital costs.

Provide management and oversight of facility solution option evaluations to support the increasing need for new or renovated facilities. Oversight will ensure adequate response to future changes and valuable planning options, and will establish future directions for institutional development in a systematic way.

Provide management and oversight of programs dedicated to effective management of VA portfolio of capital assets to ensure scarce public resources are wisely invested. These programs improve asset management, and ensure compliance with the requirements of applicable mandates. Leadership is provided in affecting policy to support core mission and functions.

Provide management and oversight of development of building design criteria and guides that improve the performance and quality of buildings by following guidance and recommendations. Oversight will ensure needed end-to-end efficiencies in the capital facilities that support standardized interoperability of processes, and ensure improved business function that guarantees accurate building information.

Provide management and oversight for space and equipment planning standards to improve the efficiency, productivity, quality, and safety at VA facilities across the U.S., incorporating strategic facilities planning to deliver research-validated healing environments for our nations Vets. Oversight will ensure continued maintenance and update of VA Space Planning Criteria and Design Guides.

Travel Required

25% or less - You may be expected to travel for this position.

Supervisory status
Yes

Promotion Potential
00

Requirements

Conditions of Employment

• US citizenship is required.
• One year probationary period required for initial SES appointment.
• Males born after 12-31-59 must be registered for Selective Service.
• Incumbents of this position will be subject to a background investigation commensurate with the risk and sensitivity level of the position.
• Successful completion of drug screening required.
• Public Financial Disclosure Report (SF-278) is required.
• May be subject to reassignment geographically or organizationally.

Qualifications

To meet the minimum qualifications, applicant must possess the following technical and executive core qualifications. These qualifications would typically be gained through progressively responsible management or executive level assignments such as director of a regional office, medical facility or program manager. An individual's total experience, education and volunteer work experience must demonstrate the ability to perform the duties of the position.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g. Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

MANDATORY EXECUTIVE CORE QUALIFICATIONS (ECQs): All applicants must submit a written narrative response to the following ECQs. Your narrative must address each ECQ separately. Additional information on ECQs is available at: http://www.opm.gov/policy-data-oversight/senior-executive-service/executive-core-qualifications/ . Applicants are encouraged to follow the Challenge, Context, Action and Results model outlined in the guide. It is recommended that you draft your ECQs in a Word document and then upload into the system.

1. Leading Change: The ability to bring about strategic change, both within and outside the organization, to meet organizational goals. Inherent to this ECQ is the ability to establish an organizational vision and to implement it in a continuously changing environment.

2. Leading People: The ability to lead people toward meeting the organization's vision, mission, and goals. Inherent to this ECQ is the ability to provide an inclusive workplace that fosters the development of others, facilitates cooperation and teamwork, and supports constructive resolution of conflicts.

3. Results Driven: The ability to meet organizational goals and customer expectations. Inherent to this ECQ is the ability to make decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks.

4. Business Acumen: The ability to manage human, financial and information resources strategically.

5. Building Coalitions: The ability to build coalitions internally and with other Federal agencies, state and local governments, nonprofit and private sector organizations, foreign governments, or international organizations to achieve common goals.

TECHNICAL QUALIFICATION (TQ)s: In addition, all applicants must submit a written narrative response to the following TQ(s). Please give examples and explain how often you used your skills, the complexity of the knowledge possessed, the level of people you interacted with, the sensitivity of the issues you handled managing a large public or private sector organization that administers complex, rules-based benefits or services, etc. It is recommended that you draft your TQ(s) in a word document and then upload into the system.

TQ1: In depth Knowledge of Federal Planning, architectural, engineering, and estimating disciplines.

TQ2: The incumbent must posses knowledge and experience in analyzing complex programs and devising highly successful centralized technical support and guidance in support of planning for new construction, renovation, and operation of existing facilities. Inherent to this qualification is the demonstrated ability to asses and prioritize customer needs, to develop with management a strategy to address those needs and an organizational plan to execute the strategy.

Education

This job does not have an education qualification requirement.

Additional information

Veteran Preference does not apply to the Senior Executive Service.: https://www.opm.gov/faqs/QA.aspx?fid=fcd37029-d607-4fec-a8d6-faecbdb08eef&pid=6d668276-0086-49e3-aa1e-bccfb2bcb379 .

Drug Testing: All applicants tentatively selected for VA Senior Executive Service employment in any position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.

Incumbents of this position will be subject to a background investigation commensurate with the risk and sensitivity level of the position.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Step 1: ECQ qualifications

Step 2: Technical Qualification(s)

Step 3: VA Executive Resources Board

Step 4: Nominating Organization may conduct interviews

Step 5: Approval by the Selecting Official (may include additional screening)

Step 6: OPM Qualifications Review Board certification

Background checks and security clearance

Security clearance
Not Required

Drug test required
Yes

Position sensitivity and risk
Non-sensitive (NS)/Low Risk

Trust determination process
Suitability/Fitness

Required Documents

A complete application for this position includes the following items:

1. Resume not to exceed 5 pages;

2. Written narrative response to address each Technical Qualification(s) not to exceed 2 pages each; and

3. Written narrative responses to address each Executive Core Qualifications (ECQs) not to exceed 2 pages each for a total of 10 pages; or

4. Proof of non-competitive eligibility (if applicable). Proof consists of an SF-50 showing career status in the SES and proof of certification of your Executive Core Qualifications (ECQs) from the OPM administered Qualifications Review Board (QRB).

Non-Competitive Consideration: You are considered a non-competitive applicant if you are a current career Senior Executive, Qualifications Review Board (QRB) certified graduate of a Senior Executive (SES) Candidate Development Program (CDP) or an individual with SES reinstatement eligibility. You may be considered non-competitively for appointment to this position if you meet the mandatory technical qualifications requirements.

Non-competitive applicants do not need to submit ECQ narratives but you must clearly state your status in your resume and submit a written narrative response to the Technical Qualification (s); not more than 2 pages per each TQ with a font size no smaller than 12 points. Proof of non-competitive eligibility is required. The agency has the option of considering you non-competitively or including you in the competitive process.