Associate Project Coordinator

Location
MD
Posted
Oct 17, 2019
Closes
Oct 19, 2019
Ref
190857
Hours
Full Time
The Washington Metropolitan Area Transit Authority (WMATA) is seeking a dynamic individual for the position of Associate Project Coordinator which will support the Department of Plant Maintenance. The incumbent in this role will be responsible for WMATA's uniform contract to include site visits, development and maintenance of an accurate inventory of uniforms, inspection of delivered uniforms for quality assurance purposes, reconciliation of discrepancies with the contractor, reconciliation of invoices to ensure correct payment, and provide payment authorizations for services rendered by the contractor. In addition, the incumbent will create and submit new requisitions, provide procurement oversight for contracts/projects. The incumbent must also have excellent customer service skills.

MINIMUM QUALIFICATIONS

Education
  • Bachelor's Degree in Engineering, Management, Business Administration, or related field.
    • In lieu of a Bachelor's degree, a high school diploma/GED and a minimum of four 4 years of scheduling and coordinating projects in a transit or maintenance environment may be considered.
  • Must successfully complete Contracting Officer Technical Representative (COTR) training within three (3) months of hire and maintain the qualification as a condition of employment in this job.

Experience
  • A minimum of one (1) year of experience in scheduling and coordinating projects in a transit or maintenance environment.
  • A minimum of one (1) year of experience in monitoring/controlling all phases of contracts, work schedule administration and managing budgets.

Certification/Licensure
  • Must obtain Roadway Worker Protection Level II qualification within the first 30 days of employment and maintain throughout employment in this job.

Preferred
  • Bachelor's Degree in Engineering, Management, Business Administration, or related field.

Medical Group:

Satisfactorily complete the medical examination for this position, if required. The incumbent must be able to perform the essential functions of this position either with or without reasonable accommodations.

SUMMARY

The Associate Project Coordinator is responsible for planning, implementing and completing complex multi-discipline administrative activities related to managing the rehabilitation of the Authority's infrastructure to include, capital funding allocations, budgeting, planning, report preparation, data analysis, records maintenance and expenditure approval for capital contracts.

ESSENTIAL FUNCTIONS
  • Reports status of assigned contracts while serving as the Contract Officer's Technical Representative.
    • Contract Initiation Phase ,
      • Develops Independent Cost Estimates (ICE), identifies potential vendors/contractors, develops delivery/work schedules, supports Technical Evaluation Teams, approves contract packages, and acts a liaison with Procurement.
    • Post-award Phase ,
      • Responsible for reviewing submittals, monitoring, coordinating with subject matter experts and controlling all phases of contracts by overseeing expenditures, approving invoices, and requesting purchase orders. Manages and coordinates communication between vendors and stakeholders. Review certified payroll from contractor as needed.
  • Analyzes and prepares detailed status reports (contract/construction) containing confidential information regarding Authority estimates for negotiating contracts, estimates for rehabilitation contracts and modifications.
  • Assists in the analyses and appraisal of project activities (i.e. time, cost and quantity criteria) to ensure on-time project completion within approved budget.

OTHER FUNCTIONS
  • Prepares or requests Contract Life Cycle Management Documents. Utilizes WMATA's accounting information systems (PeopleSoft) to retrieve information, produce reports and conduct analyses as required.
  • Reviews funding availability and approves funding packages for modifications, purchase orders, supplemental agreements, and work orders involving capital funds. Assist in the preparation of financial reprogramming documents. Advises the Procurement Office on approval of capital payments to contractor, vendors and consultants.
  • Analyzes maintenance data from computerized sources, statistical reports, and other records and uses the information to assist in the development of appropriate performance standards and productivity requirements.
  • Reviews capital and maintenance daily work reports, clarifies discrepancies and uses information to produce various reports to monitor project performance.
  • Monitors the progression of the contractors work to validate contractor invoices to support proper budget forecasting and prompt contractor payments.
  • Reconciles invoices and produce cost summary reports detailing contractor expenditures, deliverables and invoice payments.

The essential duties listed are not intended to limit specific duties and responsibilities of any particular position. Nor is it intended to limit in any way the right of managers and supervisors to assign, direct and control the work of employees under their supervision.

Evaluation Criteria:

Consideration will be given to applicants whose resumes demonstrate the required education and experience. Applicants should include all relevant education and work experience.
Evaluation criteria may include one or more of the following:
  • Personal Interview
  • Skills Assessments
  • Verification of education and experience
  • Criminal Background Check
  • Successful completion of a medical examination including a drug and alcohol screening
  • Review of a current Motor Vehicle Report

Closing:
Washington Metropolitan Area Transit Authority, a Federal contractor, is an Equal Opportunity / Affirmative Action employer. All qualified applicants receive consideration for employment without regard to race, color, creed, religion, national origin, sex, gender, gender identity, age, sexual orientation, genetic information, physical or mental disability, or status as a protected veteran, or any other status protected by applicable federal law, except where a bona fide occupational qualification exists. Our hiring process is designed to be accessible and free from discrimination.

This posting is an announcement of a vacant position under recruitment. It is not intended to replace the official job description. Job descriptions are available upon confirmation of an interview.

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