Real Estate Records Database Administrator

6 days left

Location
Arlington, Virginia
Salary
$55,931.20 - $85,488.00 Annually
Posted
Oct 18, 2019
Closes
Nov 21, 2019
Ref
1505-20F-DES-DB
Hours
Full Time
Position Information

The Department of Environmental Services (DES) is seeking an individual with strong technical skills to fill the position of Real Estate Records Database Administrator within their Real Estate Bureau. The Bureau is responsible for all real estate transactions conducted on behalf of the County and represents each County Department's specific and ongoing real estate needs. This employee will be responsible for reviewing numerous complex historical County real estate files and documents to determine how the records should be categorized, filed and entered into the Bureau's Real Estate Filing System (REFS). The responsibilities include: serving as the liaison between the Bureau, Department of Technology Services and outside software vendors; evaluating information included in, and relating to, Bureau documents such as type, importance and retention requirements, including compliance with the Virginia Public Records Act; determining if any information is missing and researching various databases to obtain missing information; entering data into REFS; sorting and scanning Bureau documents; and supporting other Bureau database software and management systems.

Specific duties include:
  • Document management, including classification, organization, data entry, scanning, and use of web-based applications for these processes;
  • Conducting quality control audits on information previously entered to ensure it is complete and accurate and providing necessary tracking reports;
  • Making recommendations for modifications to Bureau database software and management systems and processes and documenting those changes;
  • Managing database system modifications and upgrades with the Department of Technology Services and outside vendors, and serving as the main point of contact for all Real Estate database systems issues;
  • Coordinating with the Department of Management and Finance, Purchasing Division for any necessary database system or software upgrade purchases; and
  • Evaluating existing business processes and identifying recommended improvements.


Selection Criteria

Minimum: Bachelor's degree and at least one year of experience in records management, legal support, or database management.

Substitution: Additional qualifying experience may substitute for the education requirement on a year-for-year basis.

Desirable: Preference may be given to candidates with experience in one or more of the following:
  • Understanding and interpreting information contained in real estate and legal documents;
  • Working with database software and data management systems, GIS and LAN support;
  • Working with and/or managing outside software vendors in the acquisition, maintenance and improvement of various database software systems; and/or
  • Identifying database software and data management system issues and making recommendations to improve the various systems.


Additional Information

Work hours: Monday through Friday, 40 hours per week, flexible 8-hour work days between the hours of 7:00 AM and 6:00 PM.

The official title for this position is Management Specialist.

Please complete each section of the application. A resume may be attached; however, it will not substitute for the completed application. Your responses to the supplemental questionnaire are considered part of the selection process and are required for this position. Please do not give "see resume" as a response to the questions. Incomplete applications will not be considered.

NOTE: This position is listed as "open continuous." Interested applicants are advised to submit their applications as soon as possible. Applications will be reviewed, and qualified applicants referred on a continuous basis. Interviews will be conducted on a regular basis throughout the recruitment with candidates whose qualifications best fit our needs. If your application is received later in the recruitment process, it may not be reviewed or considered. The application process will close when the position has been filled or when a sufficient number of qualified applications have been received.

Arlington County Government employee benefits depend on whether a position is permanent, the number of hours worked, and the number of months the position is scheduled.

Specific information on benefits and conditions of employment can be found on the Arlington County Human Resources Department website: www.arlingtonva.us/pers.

Permanent, Full-Time Appointments
All jobs are permanent, full-time appointments unless otherwise stated in the announcement. The following benefits are available:

Paid Leave : Vacation leave is earned at the rate of four hours biweekly. Leave accrual increases every three years until eight hours of leave are earned biweekly for twelve or more years of service. Sick leave is earned at the rate of four hours biweekly. There are eleven paid holidays each year.

Health and Dental Insurance : Three group health insurance plans are offered - a network open access plan, a point-of-service plan, and a health maintenance organization. A group dental insurance plan is also offered. The County pays a significant portion of the premium for these plans for employees and their dependents. A discount vision plan is provided for eye care needs.

Life Insurance : A group term policy of basic life insurance is provided at no cost to employees. The benefit is one times annual salary. Additional life insurance is available with rates based on the employee's age and smoker/non-smoker status.

Retirement : The County offers three vehicles to help you prepare for retirement: a defined benefit plan, a defined contribution plan (401(a)), and a deferred compensation plan (457). The defined benefit plan provides a monthly retirement benefit based on your final average salary and years of service with the County. You contribute a portion of your salary on a pre-tax basis to this plan. General employees contribute 4% of pay; uniformed public safety employees contribute 7.5% of pay. Employees become vested in the plan at five years of service. The County also contributes to this plan.

For general employees, the County also contributes 4.2% of pay to a defined contribution plan (401(a)) . The County also matches your 457 contribution, up to $20 per pay period, in this plan. The 457 deferred compensation plan allows you to set aside money on either a pre-tax (457b) or post-tax (457 Roth) basis up to the IRS annual limit. New employees are automatically enrolled with a pre-tax contribution equal to 2% of your base pay.

Other Benefits: The County also offers health, dependent care, and parking flexible spending accounts; long-term care insurance; tuition assistance; transit and walk/bike to work subsidies; a college savings plan; wellness programs; training opportunities; and a variety of other employee benefits.

Permanent, Part-Time Appointments:
Part time employees who work ten or more hours per week receive paid leave and benefits in proportion to the number of hours worked per week.

Limited Term Appointments:
Benefits are the same as permanent appointments except that the employees do not achieve permanent status.

Temporary Regular Appointments:
Temporary regular employees who work 30 hours or more per week are eligible for health, dental, and basic life insurance as described above. They are also eligible for vacation, sick leave, and paid holidays.

Temporary Seasonal and Occasional Appointments:
Temporary employees who work on a seasonal basis or variable hours receive sick leave, but do not normally receive other paid leave or benefits. Exceptions are noted in individual announcements.

01

How much experience do you have in records management? Please describe your experience in your application or in answer to question #4 below.
  • None
  • Less than 1 year
  • 1 year to less than 2 years
  • 2 years to less than 3 years
  • 3 years to less than 4 years
  • 4 years to less than 5 years
  • 5 or more years


02

How much experience do you have in database software and data management support? Please describe your experience in your application or in answer to question #4 below.
  • None
  • Less than 1 year
  • 1 year to less than 2 years
  • 2 years to less than 3 years
  • 3 years to less than 4 years
  • 4 years to less than 5 years
  • 5 or more years


03

How much experience do you have in real estate and/or legal document management support? Please describe your experience in your application or in answer to question #4 below.
  • None
  • Less than 1 year
  • 1 year to less than 2 years
  • 2 years to less than 3 years
  • 3 years to less than 4 years
  • 4 years to less than 5 years
  • 5 or more years


04

If not clearly described in your application, please provide specific details of your experience in records management, database software and data management support, and real estate and/or legal document management support. If clearly detailed on your application or if you do not have this experience, type N/A.

05

Describe your experience managing outside software vendors in the acquisition, maintenance and improvement of various software systems. If you do not have this experience, type "N/A."

06

Describe your experience identifying database software and data management issues and making recommendations to improve the various systems. If you do not have this experience, type "N/A."

Required Question

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