Director (Grants, Policy and Mangement)

Washington, D.C
Oct 17, 2019
Oct 24, 2019
Executive, Director
Full Time


The incumbent is assigned primary responsibility for ensuring uniform grant policy, federal compliance, and management throughout the agency; developing, recommending, and implementing pre and post-award grant policy, and fiscal grant requirements, including those associated with electronic grants and payment systems.
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If selected for the Director (Grants, Policy and Management) position, the incumbent is responsible for developing, writing, editing, and obtaining internal and external clearances for the agency's grant-making vehicles, to include the annual program Notice of Funding Opportunities (NOFOs) and the agency's special initiatives, cooperative agreements, and other funding mechanisms. Additionally, the position coordinates programmatic interagency agreements and memorandums of understanding with other appropriate offices within the Agency. Typical work assignments will include:
  • Developing, recommending, and implementing policies and procedures related to pre and post-award grant policy and administration, managing all activities and supporting processes and procedures related to post-award fiscal grant management. Performing evaluations of the Agency's grant management and fiscal reporting requirements. Certifying the accuracy of financial data, ensuring that allocations are not exceeded.
  • Manages the maintenance and updates to the IMLS Grants Administration Manual, which serves as the guiding policy and procedure document for managing IMLS grant awards. Keeps the manual current and keeps IMLS program staff informed of revisions. Meets with program staff and management to incorporate new ideas to better serve the needs of the agency.
  • Leads the Agency's Grants Management Working Group to coordinate successful migration of data from legacy grant management systems and records, incorporate new ideas to better serve the needs of the Agency, and ensure compliance with existing and new Government-wide guidance and direction.
  • Coordinates recommendations for new and revised grants administration policies with Agency Leadership and management for approval by the Agency's Director. This includes where the IMLS Electronic Grants Management System (eGMS) processes intersect with the agency grant management policies and procedures.
  • Establishes and maintains liaison with other Federal agencies on matters related to grants policy and management. Represents the Agency in meetings with grantees, and in high-level policy discussions with other Federal agencies on grant-related matters.
  • Submits required fiscal reports to the Chief Operating Officer (COO) as well as the agency's accounting service provider. Prepares audit reports as required, overseeing the response to audit reports issued by the federal Office of the Inspector General (OIG) and the Agency's independent auditors.
  • Analyzes, interprets, and advises management on federal requirements that affect grants management and the impact it may have on the Agency. Develops and disseminates new policies and procedures to ensure the requirements are implemented in the agency and by grantees, and collaborates with internal offices to build and modify the taxonomy of data collection forms that support the strategic goals, objectives and indicators.
  • Recommends and develops guideline materials for applicants and grantees, working with other staff in suggesting changes in fiscal, grant or contract terms. Establishes and maintains excellent working relationships with the agency's leadership team, managers, and the staffs of these officials, ensuring that the policies and procedures related to grants administration are coordinated agency-wide.
  • Manages the quality control, use of and migration of data for the Agency's Electronic Grants Management System (eGMS) in partnership with internal and external stakeholders.

Performs other duties as assigned.

Travel Required

Not required

Supervisory status

Promotion Potential


Conditions of Employment

  • US Citizenship Required.
  • Males born after 12-31-59 must be registered for Selective Service
  • This position may require completing a one-year probationary period.
  • If not previously completed, a background security investigation will be required for all appointees. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication.
  • Documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" System.
  • Relocation expenses will not be authorized.
  • Status candidates must meet all qualification requirements, to include time-in-grade, time after competitive appointment, and specialized experience by the closing date of this announcement and before placement in the position.
  • You must meet all qualification requirements upon the closing date of this announcement.


GS-15 : To be eligible at the GS-15 grade level, you must have at least one year of specialized experience equivalent to the GS-14 grade level; Specialized experience is defined as: (1) ability to direct and lead a comprehensive grants management program; (2) knowledge and experience with interpreting grants management laws, policies, and procedures; (3) skill in written communications to create policies, reports, and respond to internal/external inquiries; and (4) skill in oral communications to communicate with internal and external stakeholders, conduct trainings, and lead projects and other agency initiatives.


Education is not a substitute for specialized experience at the GS-15 grade level.

Additional information

Interagency Career Transition Assistance Plan (ICTAP)- The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at: .

  • Eligibility for Student Loan Repayment Program
  • Eligibility for Tuition Assistance Program
  • Position is telework eligible

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application will be evaluated and rated under IMLSs Category Rating and Selection Procedures. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are minimally qualified for this job, your resume and supporting documentation will be compared to your responses on the Occupational Questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If it is determined you meet minimum qualification requirements, your application will then be placed in one of three categories:
  • Best Qualified
  • Highly Qualified
  • Qualified
If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.

All applicants' qualifications will be evaluated on the below-listed competencies, which are required for this position. Please outline experience/ education for these competencies in your resume. The required competencies for this position are as follows:

Attention to Detail :
Is thorough when performing work and conscientious about attending to detail.

Customer Service:
Works with clients and customers (that is, any individuals who use or receive the services or products that your work unit produces, including the general public, individuals who work in the agency, other agencies, or organizations outside the Government) to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available products and services; is committed to providing quality products and services.

Grants Management :
Knowledge of requirements, practices, and procedures for soliciting, receiving, reviewing, and processing proposals, and awarding and administering grants and agreements.

Grants Management Laws, Regulations, and Guidelines :
Knowledge of principles, laws, regulations, policies, practices, and guidelines (for example, Executive Orders, Code of Federal Regulations, OMB circulars) of grant or agreement programs, including their order of precedence.

Planning and Evaluating :
Organizes work, sets priorities, and determines resource requirements; determines short- or long-term goals and strategies to achieve them; coordinates with other organizations or parts of the organization to accomplish goals; monitors progress and evaluates outcomes.

Writing :
Recognizes or uses correct English grammar, punctuation, and spelling; communicates information (for example, facts, ideas, or messages) in a succinct and organized manner; produces written information, which may include technical material that is appropriate for the intended audience.

The Occupational Questionnaire will take you approximately 20 minutes to complete.

Background checks and security clearance

Security clearance
Not Required

Drug test required

Position sensitivity and risk
Non-sensitive (NS)/Low Risk

Trust determination process

Required Documents

To apply for this position, you must provide a complete Application Package which includes:
1. Required: Your responses to the Online Occupational Questionnaire (This is completed automatically during the apply online process).
2. Required: Your resume showing relevant experience and dates (month/day/year) of employment and work schedule
for each (e.g., part-time XX hours per week or full-time) (cover letter optional). Please limit your resume to 5 pages and include only information that demonstrates you meet the eligibility for this position.
3. Required: A copy of your most recent performance appraisal (current/former federal employees ONLY).
4. Required, if you are a current or former Federal employee: a copy of your most recent SF-50, Notification of Personnel Action, showing title, series, grade, and full performance level (FPL). Please note your SF-50 must include your FPL in the remark section (e.g., appointment, reassignment, promotion actions), pay adjustments and awards do not include this information so they are not acceptable.
5. Required, if you are CTAP/ICTAP: Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; a copy of an SF-50, Notification of Personnel Action, showing current position, grade, promotion potential, and duty location; AND a copy of your most recent performance appraisal.
6. Required, if applicable: DD-214, SF-15 Form and VA disability letter, or certification of expected discharge or release from active duty from Veterans for consideration under Veteran hiring authorities Non-competitive appointment authority documentation, appraisal).
7. Required, if you are applying as a Schedule (A) applicant: Schedule A letter from a physician, local, state or federal rehabilitation office citing your eligibility under 5 CFR 213.3102 (u).
8. Required, if you are apply as a Veterans Employment Opportunity Act: DD-214, SF-15 Form and VA letter, or certification of expected discharge or release from active duty under honorable conditions within 120 days.
9. Required, if you are eligible under Certain Family Members Eligible under E.O. 12721: Your most recent non-award SF-50 and performance appraisal.
10. Required, if you are eligible under Certain Military Spouses Eligible under E.O. 13473: Permanent Change of Station (PCS) orders, issued within the last 2 years, that lists you as authorized to accompany the Military member to the new duty permanent station; OR verification of the member's 100% disability (VA Letter); and/or verification of the member's death while on active duty (DD-1300 and Death Certificate) AND verification of the marriage to the service member (i.e., a marriage license or other legal documentation verifying marriage).
11. Required, if you are eligible under Interchange Agreement with Other Merit Systems Eligible: Documentation of eligibility as listed in each individual interchange agreement.
12. Required, if you are eligible under the Land Management Workforce Flexibility Act: Must provide all required documentation to verify eligibility, prior performance, and qualifications for the target position. You can find information on the Land Management Workforce Flexibility Act and eligibility HERE . Land Management Eligibles must compete under competitive merit promotion procedures and meet all applicable requirements as such (time-in-grade restrictions do not apply).

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