Executive Assistant

Location
Rockville, MD
Posted
Oct 16, 2019
Closes
Oct 25, 2019
Ref
223157
Function
Administrative, Other
Industry
Other
Hours
Full Time
Job Summary/Company:

Sparks Group has partnered with a hospitality organization in Montgomery County who is looking for a seasoned Executive Assistant to support a variety of C-suite executives. The ideal candidate has both domestic and international travel experience, meeting support, and experience writing and reviewing documents and correspondence. If this sounds like you, please apply and call (301) 926-7800.

Responsibilities:

  • • Maintain excellent organizational skills and ability to juggle and prioritize multiple tasks simultaneously.
  • • Proactively manage and maintain calendars, scheduling meetings and working with VPs to de-conflict overlapping or conflicting calendar appointments.
  • • Schedule and coordinating basic to complex meetings and events both on-site and off, including booking rooms, ensuring A/V setup, managing food & beverage delivery, coordinating agendas and speakers, and providing event planning support. Uses traditional and non-traditional scheduling practices to accomplish meeting goals in a fast-paced environment.
  • • Secure business travel arrangements and proactively seek out situations that will not interfere with pre-determined travel plans and suggest work around solutions.
  • • Manage expense submissions for the two VPs whom this position supports.
  • • Manage the end to end process for confidential personnel processes that take place throughout the year.
  • • Prepare memos, presentations and reports utilizing available software and technology. i.e. Word, PowerPoint and Excel.
  • • Maintains discretion, confidentiality, professionalism, and a strong customer focus in all interactions with internal and external stakeholders.
  • • Uphold executive assistant best practices and examples to the enterprise and leads with integrity.

Qualifications/Background Profile:
  • • High School diploma required
  • • Four-year college degree preferred
  • • 5+ years of experience in performing Executive Administrative Assistant responsibilities.
  • • Must be able to multi-task and work flexible hours in a fast pace environment.
  • • Professional, detail oriented, well organized.
  • • Ability to work independently and self-starter.
  • • Ability to coordinate multiple projects and tasks.
  • • Capable of working successfully under pressure.
  • • Must have demonstrated problem-solving skills and be a confident decision maker.
  • • Excellent written, verbal, and listening communication skills.
  • • Excellent interpersonal and written communication skills required to coordinate requirements for events.
  • • Customer focus - Possess strong relationship skills with fellow departments and customers.
  • • Proficient in following: Microsoft Word, Excel, Power Point, Microsoft Office

Qualified candidates should send their resume AND call Sparks Group for additional details. Please note, resume must include a valid email address in order to be considered. We look forward to discussing your background, your current job search, and your potential career path with Sparks Group!

Sparks Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protect veteran status.

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