Duties

Summary

Are you looking for an inclusive and employee-friendly work environment, challenging assignments, specialized training and generous benefits? At the Defense Contract Audit Agency (DCAA), you'll find all this in a progressive organization dedicated to continuous improvement. DCAA is ranked in the top third of the "Best Places to Work in the Federal Government." You will be providing a unique service to your country and making a difference in the lives of Americans everywhere!
Learn more about this agency

Responsibilities

• Maintains supervisor's calendar and schedules meetings and appointments based on overall objectives or priorities as defined or directed by the supervisor.
• Arranges local conferences or provides support for conferences to include reserving conference facilities and arranging for computer and audio equipment.
• Receives, reviews, processes and/or composes correspondence, and is the office point of contact for all incoming and outgoing correspondence.
• Uses a computer to produce a variety of materials, i.e., correspondence, technical reports, briefings, tables and forms, as well as LiveLink, SharePoint, Task Tracking System, and other automated tools and systems to complete assignments.
• Maintains controls of incoming correspondence, determines assignment to appropriate subordinate organizational offices and due dates, and tracks to ensure suspense dates are met.
• Screens incoming calls; determines which calls can be handled by supervisor's subordinates or by employees in other offices and tactfully transfers them, as appropriate.
• For vacancies filled at less than the full performance level of the position, duties will be developmental in nature.

Travel Required

25% or less - You may be expected to travel for this position.

Supervisory status
No

Promotion Potential
8

Requirements

Conditions of Employment

• Employment Eligibility Verification (E-Verify) Program: DCAA uses E-Verify to determine eligibility for employment as a U.S. Citizen.
• This national security position, which may require access to classified information, requires a favorable suitability review and security clearance as a condition of employment. Failure to maintain security eligibility may result in termination.
• Drug Testing: This is a drug testing designated position. You must pass a drug test before your assignment to this position and you will be subject to random drug testing subsequent to your assignment.

Qualifications

One year of specialized experience equivalent in level of difficulty and responsibility to that of the next lower grade within the federal service, which demonstrates the ability to perform the duties of the position, is required.

GS-7 Specialized experience is defined as: providing the administration of multiple changing requirements, schedules and conflicts, coordinating and planning office activities, and meeting deadlines; communicating with all levels of personnel within and outside of the organization to include high level government officials; reviewing incoming correspondence, organizing and maintaining office files, responding to routine requests for information, making travel arrangements, etc.
SUBSTITUTION OF EDUCATION FOR SPECIALIZED EXPERIENCE: One (1) year of graduate education may be substituted to meet the specialized experience requirement when education is directly related to the position being filled. Equivalent combinations of successfully completed education and experience may be used to meet total experience requirements.

GS-8 Specialized experience is defined as: serving as secretary or administrative assistant to a senior manager, and establishing and maintaining internal administrative procedures and control of the office; managing supervisor's calendar, scheduling conferences, and making travel arrangements; maintaining controls of incoming and outgoing correspondence; and serving as the initial point of contact for visitors and callers, and providing or coordinating responses on non-technical matters.
SUBSTITUTION OF EDUCATION FOR SPECIALIZED EXPERIENCE: Eighteen (18) months of graduate education may be substituted to meet the specialized experience requirement when education is directly related to the position being filled. Equivalent combinations of successfully completed education and experience may be used to meet total experience requirements.

Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

Additional information

• DCAA has a comprehensive benefits package that includes retirement, social security and thrift savings; health, life and long term care insurance; paid vacation, sick leave and holidays. DCAA employees enjoy our business-casual dress code, flexible work schedules, transit subsidies, and the opportunity to telecommute.
• Telework availability will be based upon the mission requirements and supervisory determination.
• Additional Vacancies: This announcement may be used to fill additional positions within 90 days of the closing date.
• Probationary Period: A two year probationary period may be required.
• Travel: Some travel is required. Travel is typically local; however, some overnight travel may be required.
• Veterans Preference: If you are a veteran with preference eligibility and you are claiming 5-points veterans' preference, you must submit a copy of your DD-214 member copy 4 or other proof of eligibility. If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form. For more information on veterans' preference go to: http://www.fedshirevets.gov/job/vetpref/index.aspx
• Selective Service: Males born after 12-31-59 must be registered or be exempt from Selective Service (see http://www.sss.gov/ ).
• Interagency Career Transition Assistance Program (ICTAP) Priority Consideration: If you are a displaced Federal Civil Service employee and attain a rating of at least 90, you may be entitled to receive special priority selection under the ICTAP. . For more information on ICTAP, click here ICTAP Guidance . NOTE: If you have never worked for the Federal Government, you are NOT ICTAP eligible.
• Military Spouse Preference (MSP): You may be eligible for MSP, if you are the spouse of an active duty military member and you are ranked among the best qualified for this vacancy.
• Reemployed Annuitant: does not meet the criteria. This vacancy does not meet the criteria identified in DoDI 1400.25 VOLUME 300, Section 3 for the appointment of annuitants. Veterans preference eligibles receive consideration regardless of their annuitant status.
• If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application .

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IMPORTANT NOTE - YOU MUST FOLLOW ALL APPLICATION INSTRUCTIONS CAREFULLY. ERRORS OR OMISSIONS MAY AFFECT YOUR RATING.
Your application will initially be reviewed to determine whether you meet the minimum eligibility and qualifications requirements. If you are qualified, you will then receive a rating based on the degree to which your background matches the knowledge, skills and abilities for the position listed below. If a determination is made that you have inflated your qualifications, you will be assigned a rating commensurate with your background. Your application will be placed in one of three categories:

Best Qualified : Meets the minimum qualification requirements and demonstrates experience as an expert in the field or is recognized as a senior specialist, team lead, etc.

Highly Qualified : Meets the minimum qualification requirements and demonstrates full-performance level experience.

Qualified : Meets the minimum qualifications and demonstrates minimum experience and/or training only.

Within these categories, applicants eligible for veteran's preference will receive selection priority over non-veterans.
Competencies:

• Attention to Detail
• Communication
• Customer Service
• Technology Application

You can preview the Assessment Questionnaire here: https://apply.usastaffing.gov/ViewQuestionnaire/10612369

Background checks and security clearance

Security clearance
Other

Drug test required
Yes

Required Documents

You must provide a complete Application Package which includes:

1. Resume: You are encouraged to choose only ONE method of submitting your resume. (HR will review the resume that the system date stamps as the latest one received and this may not be the resume, which best reflects your qualifications for the job and may result in an ineligible rating.) You may submit your resume by: attaching in your USAJOBS account. For assistance in preparing your resume, take a look at the DFAS Resume Tools .
2. Complete Assessment Questionnaire: Your resume must describe the quality of work in regards to responses to the occupational self-assessment questionnaire as they generate your numerical rating.
3. Other Supporting Documents.
4. Military Spouse Preference:Spousal Permanent Change of Station (PCS) orders or travel orders, marriage certificate/license and the Self-Certification form are required to claim Military Spouse Preference.

The following supporting documents are ONLY required if applicable to your personal qualifications or status. They must be received by the closing date of the announcement or at the time of application if applying to an announcement with an extended closing date.

1. Transcripts and/or Certifications: All applicants to include current agency employees, must submit proof of education if the job announcement requires education to meet the basic qualification requirements, or if substituting education to meet the specialized experience requirements. Many applicants must also submit documentation for proof of meeting the basic education requirement. For additional information on acceptable documents, click here Transcripts and Certifications. All applicants to include current agency employees/contractors must also document your education and/or certifications in your resume. To be creditable, education must have been obtained in an accredited college or university recognized by the U.S. Department of Education.
2. Cover Letter: You may submit a cover letter which will be forwarded to the selecting official with your resume. Your cover letter will not be used to verify your qualifications or determine eligibility for preference.
3. Veterans Preference: If you are claiming veteran's preference, you MUST submit the appropriate documentation. Failure to do so WILL result in the loss of veteran's preference, and will possibly impact your placement on the certificate. For more veterans' information please click here .

• You must submit a copy of your DD Form-214, Certificate of Release or Discharge from Active Duty", showing the dates of active duty service, type of discharge and the character of service. Alternatively, If you are a current military member in active duty service and do not have a copy of your DD Form-214, you must submit a written documentation (certification) from your branch of service certifying that you are expected to be discharged or released from active duty under honorable conditions no later than 120 days after the date the certification is submitted with your application for this position. The certification should also include your rank, dates of active duty service and what they condition of discharge is thought to be.
• If claiming 10-point preference and/or are a 30% or more Disabled Veteran, you must submit both a DD Form-214 or expected discharge documentation as described above AND a copy of a letter from the Department of Veterans Affairs (VA) or your branch of service certifying the presence of service-connected disability and indicating the percentage of disability
• If you are claiming eligibility based on 10-point derived veterans' preference (i.e. a spouse, widow/widower, or parent of a veteran claiming veterans' preference when the veteran is unable to use it), you must also submit a Standard Form 15 (SF-15) "Application for 10-Point Veteran's Preference" and any required documents indicated on the SF-15 to substantiate the claimed preference.
• Click to review veterans authorities and required documents that verify eligibility for VEOA, VRA and/or 30% or more disabled veterans hiring authorities .

4. Military Spouse Preference: Copy of spousal travel orders providing eligibility.
5. ICTAP Eligibles: A copy of the RIF separation notice and SF-50 if available.

WARNING: Failure to submit a complete application package including any required documentation by 11:59 PM (EST) on 10/16/2019, or at the time of application for announcements with an extended closing date, may result in an ineligible rating and loss of consideration. To verify that your application is complete, log into your USAJOBS account, select Application Status and More Information. The Details page will display the status of your application. It is the applicant's responsibility to verify that information entered, uploaded, or faxed is received, legible and accurate. HR will not modify answers submitted by an applicant.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.