Associate Deputy Director

Washington, D.C
Oct 16, 2019
Oct 23, 2019
Executive, Director
Full Time


The incumbent is assigned primary responsibility for implementing national programs of grant support to libraries, including discretionary grant programs for libraries, library services to indigenous populations, and other programs as required. The incumbent supervises program officers and program specialists to carry out grant programs; and assigns, prioritizes, monitors, and evaluates work performance of Discretionary Programs staff.
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If selected for the the Associate Deputy Director position, you will serve as an integral member of an agency-wide team, playing a key role in the development of a broader strategic vision and implementation of existing and emerging programs to increase public access to information, ideas and community networks; support lifelong learning, and foster vibrant communities. Typical work assignments will include:
  • Implements national programs of grant support to libraries, including discretionary grant programs for libraries, library services to indigenous populations, and other programs as required.
  • Assists the Deputy Director in developing new or amended program policies, regulations, or procedures as needed to improve the performance of the agency's grant making functions.
  • Manages the development of new program policy, regulations, guidelines and procedures for State grant programs and for other initiatives as required.
  • Recommends and oversees implementation of policy or procedural changes as a result of analysis and evaluations.
  • Fosters communications among the various Institute of Museum and Library Services offices and staffs, participates in establishing agency plans, team-building, and identifying new ways to work together, furthering the integration of the work of the staffs, setting overall goals, and devising strategies to accomplish and assess progress towards those goals.
  • Advises the Deputy Director and internal stakeholders on agency budget preparation as it relates to OLS programs and agency submissions to OMB, Congress and/or other federal agencies concerning OLS programs.
  • Represents the agency's library discretionary programs to library constituents, the general public, and special interest groups. Oversees program staff representation at professional association meetings, workshops, conferences, and seminars,
  • Supervises a small staff of professional employees. Works to educate and mentor staff in the Office of Library Services on strategic priority issues and help build out their connections to experts in the field in the support of the Institute of Museum and Library Services grant programs.
  • Serves as a technical advisor for the Office of Library Services in providing leadership in performing or directing advisory and project-oriented assignments, the effect of which is to impact the core program(s) and administrative operations throughout the Office of Library Services and the success of the agency's mission.
  • Serve as the Office of Library Services/Discretionary Programs representative to various intra-agency initiatives, providing departmental leadership and decision-making on behalf of Office of Library Services/Discretionary Programs.

Performs other duties as assigned.

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status

Promotion Potential


Conditions of Employment

  • US Citizenship Required.
  • Males born after 12-31-59 must be registered for Selective Service
  • This position may require completing a one-year probationary period.
  • If not previously completed, a background security investigation will be required for all appointees. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication.
  • Documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" System.
  • Relocation expenses will not be authorized.
  • All applicants must meet all qualification requirements, to include time after competitive appointment and specialized experience upon the closing date of this announcement and before placement in the position.


GS-15 : To be eligible at the GS-15 grade level, you must have at least one year of specialized experience equivalent to the GS-14 grade level; Specialized experience is defined as: (1) ability to supervise, develop, evaluate, and empower a staff of professionals; (2) knowledge of and experience with the principles, practices, research and trends in an area of study (e.g. library and information science) to develop, implement and evaluate various grants and/or projects in institutions or organizations (e.g. libraries, archives); (3) ability to direct lead/guide staff and internal/external stakeholders through the grants management process; (4) skill in written communications to develop policies, directives, trainings, programs, and reports; (5) skill in oral communications to communicate with internal and external stakeholders, conduct trainings, and lead projects and other initiatives.


Education is not a substitute for specialized experience at the GS-15 grade level.

Additional information

Interagency Career Transition Assistance Plan (ICTAP)- The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at: .

  • Eligibility for Student Loan Repayment Program
  • Eligibility for Tuition Assistance Program
  • Position is telework eligible

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application will be evaluated and rated under IMLSs Category Rating and Selection Procedures. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are minimally qualified for this job, your resume and supporting documentation will be compared to your responses on the Occupational Questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If it is determined you meet minimum qualification requirements, your application will then be placed in one of three categories:
  • Best Qualified
  • Highly Qualified
  • Qualified
If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.

All applicants' qualifications will be evaluated on the below-listed competencies, which are required for this position. Please outline experience/ education for these competencies in your resume. The required competencies for this position are as follows:

Customer Service:
Works with clients and customers (that is, any individuals who use or receive the services or products that your work unit produces, including the general public, individuals who work in the agency, other agencies, or organizations outside the Government) to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available products and services; is committed to providing quality products and services.
Grants Management Laws, Regulations, and Guidelines:
Knowledge of principles, laws, regulations, policies, practices, and guidelines (for example, Executive Orders, Code of Federal Regulations, OMB circulars) of grant or agreement programs, including their order of precedence.
Manages Human Resources:
Plans, distributes, and monitors work assignments; evaluates work performance and provides feedback to others on their performance.
Human Resources Management :
Empowers people by sharing power and authority; develops lower levels of leadership by pushing authority downward and outward throughout the organization; shares rewards for achievement with employees; ensures that staff are appropriately selected, utilized, appraised, and developed, and that they are treated in a fair and equitable manner.
Partnering :
Develops networks and builds alliances; collaborates across boundaries to build strategic relationships and achieve common goals.
Planning and Evaluating:
Organizes work, sets priorities, and determines resource requirements; determines short- or long-term goals and strategies to achieve them; coordinates with other organizations or parts of the organization to accomplish goals; monitors progress and evaluates outcomes.
Recognizes or uses correct English grammar, punctuation, and spelling; communicates information (for example, facts, ideas, or messages) in a succinct and organized manner; produces written information, which may include technical material that is appropriate for the intended audience.

The Occupational Questionnaire will take you approximately 20 minutes to complete.

Background checks and security clearance

Security clearance
Not Required

Drug test required

Position sensitivity and risk
Non-sensitive (NS)/Low Risk

Trust determination process

Required Documents

To apply for this position, you must provide a complete Application Package which includes:
1. Required: Your responses to the Online Occupational Questionnaire (This is completed automatically during the apply online process).
2. Required: Your resume showing relevant experience and dates (month/day/year) of employment and work schedule
for each (e.g., part-time XX hours per week or full-time) (cover letter optional). Please limit your resume to 5 pages and include only information that demonstrates you meet the eligibility for this position.).
3. Required, if you are ICTAP: Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; a copy of an SF-50, Notification of Personnel Action, showing current position, grade, promotion potential, and duty location; AND a copy of your most recent performance appraisal.
4. Required, if you are a veteran: DD-214, SF-15 Form and VA disability letter, or certification of expected discharge or release from active duty from Veterans for consideration under Veteran hiring authorities Non-competitive appointment authority documentation, appraisal).

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