Administrative Assistant Iv

Location
Fairfax, Virginia
Salary
$43,031.46 - $71,719.23 Annually
Posted
Oct 12, 2019
Closes
Oct 19, 2019
Ref
19-02218
Function
Administrative
Hours
Full Time
Job Announcement

The Fairfax County Health Department is the largest public health department in Virginia, serving 1.2 million residents from diverse ethnic, cultural and economic backgrounds throughout Fairfax County, as well as the cities of Fairfax and Falls Church and the towns of Herndon, Vienna and Clifton. With more than 100 years of leadership in the field, we are committed to protecting, promoting and improving the health and quality of life for all in our community.

Works as part of our fiscal team. Under general supervision of the Financial Specialist III, this position is responsible for all financial processes to include procurement, accounts payable, procurement card, financial contracts, vendor file management and reconciliations. Knowledge of basic and complex principles and financial methods used by the Department of Finance and the Department of Procurement and Materials Management. Understanding of funds, cost centers, general ledger accounts, internal orders, grants, travel and training guidelines. Administers problem solving for non-routine work assignments. Duties are performed using generally accepted accounting principles in accordance with county, state, and federal policies and procedures.

Note: The assigned functional areas of this position are general administrative support, procurement, financial processing, and accounting.

Required Knowledge Skills and Abilities

Employment Standards

EMPLOYMENT STANDARDS:
Any combination of education, experience and training equivalent to high school graduation and three years of experience providing administrative support in the assigned functional area(s).

CERTIFICATES AND LICENSES REQUIRED:
AED - Required within 60 days
CPR - Required within 60 days

PREFERRED QUALIFICATIONS:
The preferred candidate will have four or more years of experience providing fiscal support in a financial setting. Knowledge of Basic Accounting Principles and procurement practices, policies, and procedures. Must have a high level of integrity and discretion in handling confidential information. Excellent customer service skills with the ability to interact in a friendly, service-oriented and professional manner with internal and external customers. Position requires the candidate to work independently and in a team environment, be proactive, exercise good judgment, and use critical thinking skills. Ideal candidate is highly organized, demonstrates exceptional interpersonal skills and ability to effectively communicate, both orally and in writing. Must have the ability to manage multiple tasks simultaneously and work effectively in high pressure, time sensitive situations. Ability to prioritize and complete assignments timely. Proficiency in the use of SAP software applications and Microsoft Excel.

NECESSARY SPECIAL REQUIREMENTS:
The appointee to the position must satisfactorily complete a criminal background check, Child Protective Services Registry check, and sanction screening.

PHYSICAL REQUIREMENTS:
Job is generally sedentary in nature, and job requires walking, standing, sitting (for long periods of time), and kneeling, reaching, bending, climbing stairs; uses hands to grasp, handle, or feel. Visual acuity is required to read data on a computer monitor; ability to operate keyboard driven equipment and computer. Position frequently communicates and must be able to exchange accurate information with others verbally and in writing. Employee may be required to lift or carry up to 25 lbs. occasionally. Generally works in an office environment yet may occasionally be required to perform job duties outside of the typical office setting. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel interview; may include a practical exercise.

It is the policy of Fairfax County Government to prohibit discrimination on the basis of race, sex, color, national origin, religion, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314 . EEO/AA/TTY.

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