Human Resources Specialist

District of Columbia, D.C
Oct 11, 2019
Oct 19, 2019
Human Resources
Full Time


You are encouraged to read the entire announcement before you submit your application package. Your application may not receive full consideration if you do not follow the instructions as outlined.

This position is located in the Ronald Reagan Building and International Trade Center, 1300 Pennsylvania Ave., NW., Washington, DC., in the Office of Human Capital and Talent Management (HCTM), Human Capital Service Center (HCSC).

Learn more about this agency


This position is located in the U.S. Agency for International Development (USAID) within Human Capital & Talent Management (HCTM), as part of the Human Capital Services Center's (HCSC) Human Capital Services Team (HCS). The incumbent is responsible for auditing, evaluating, and analyzing the civil service recruitment and staffing program. Incumbent is responsible for auditing, evaluating, and analyzing the civil service recruitment, staffing programs. You will be responsible for assessing operational policies, establishing internal standard operating procedures (SOP), preparing instructional guidelines, and establishing workflow processes to ensure CSS is in full compliance with regulatory regulations to effectively meet the USAID strategic goals.

As a HR Specialist, your responsibilities will include:
  • Servicing multiple assigned USAID Bureau(s) and Independent Office(s).
  • Advising hiring managers on appropriate hiring authority usage.
  • Assist in writing job analysis and drafting vacancy announcements for final posting to USAJOBS website.
  • Reviewing incoming applications to announcements for eligibility and qualifications, establishing certificates of eligible candidates.
  • Responsible for staffing and auditing both merit and Delegated Examining (DEU) cases.
  • Providing full scale HR staffing operational support for a variety of staffing transactions.
  • Researching Federal regulations, OPM and agency regulations to answer a variety of complex questions regarding HR support.
  • Coding the full range of personnel actions and conducting oversight and quality assurance of assigned portfolio team HR Assistants work in support of the assigned bureau or Independent Offices.
  • Staffing a wide variety of DEU/Merit and special appointing authority vacancies.
  • Reviewing and approving HR action requests for processing, and conducting quality reviews of completed actions for compliance and accuracy.
  • Serving as a liaison with program administrative staff to deliver advisory services and completing the organizations HR requests.
  • Conducting operational reviews of HR programs in preparation for external audits.

Travel Required

Not required

Supervisory status

Promotion Potential
13 - Full Performance Level is GS-13


Conditions of Employment

  • U.S. Citizenship required
  • Relevant experience (see Qualifications below)
  • Must be able to obtain and maintain a security clearance
  • Males born after 12/31/1959, must be registered with the Selective Service
  • Direct Deposit/Electronic Funds Transfer is required
  • Most recent SF-50 showing tenure code "1" or "2" (see Required Documents)

Time-in-grade requirements must be met by the closing date.

SCREEN OUT FACTOR: All applicants must have a current DEU Certification from OPM (a copy of the certificate must be sumitted with your application).


GS-12: You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-11 level in the Federal service.

GS-13: You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-12 level in the Federal service.

One year of experience refers to full-time work; part-time work is considered on a prorated basis. Examples of qualifying specialized experience at the next lower level for this position include: (a) knowledge of a wide range of Human Resource Management (HRM) concepts, laws, policies, practices, analytical and diagnostic methods and techniques sufficient to solve a wide range of complex problems and issues; (b) knowledge of the HR processes for rating and ranking applications submitted through the hiring mechanisms established by the Agency; and (c) ability to apply accepted criteria, principles, and standard methods to resolve a conventional HR-related issues and problems.

Your application must show that you meet all requirements, including the education and/or experience required for this position. You may be found "not qualified" if you do not possess the minimum competencies required for this position. If your application is incomplete, we may rate you as ineligible.

In addition to the above, DEU certification is required. If you do not provide a copy of your certificate, your application will be considered incomplete, and you will not receive further consideration.

ICTAP/CTAP candidates may apply if well qualified. Well-qualified means an eligible employee who possesses the knowledge, skills, and abilities which clearly exceed the minimum requirements of the position. A well-qualified employee must meet the qualification and eligibility requirements of the position, including any medical qualifications, suitability, and minimum education and experience requirements, meet all selective factors (where applicable); meet quality ranking factors above the minimum level, which equates to a score of 88 or higher in the online assessment; be physically qualified with reasonable accommodation to perform the essential duties of the position; meet any special qualifying U.S. OPM-approved conditions; AND be able to satisfactorily perform the duties of the position upon entry without additional training.

A well-qualified candidate will not necessarily meet the definition of highly or best qualified when evaluated against other candidates who apply for a particular position. In the absence of selective and quality ranking factors, selecting officials will document the job-related reason(s) for qualification determinations.


This position does not have a positive education requirement. Therefore, no transcripts are required.

HR Specialists may be assigned or rotated to different projects or to work in different areas of HCTM to help meet the Agency's needs.

Additional information

This announcement may be used to fill additional vacancies within 5 months of the closing date.

These are Testing Designated Positions (TDP's) under the Agency's approved Drug Free Work Place Program. All applicants selected for this position will be subject to random drug testing once they begin working for the Agency.

Moving and relocation expenses are not authorized

Interagency Career Transition Program/Career Transition Program: This program applies to Federal workers whose positions have been deemed 'surplus' or no longer needed, or an employee has been involuntarily separated from a Federal service position within the competitive service. For information on how to apply and what documents to submit as a ICTAP or CTAP eligible, go to:

Interchange Agreement with Other Merit Systems: An agency may noncompetitively appoint an employee covered by an interchange agreement to a career or career-conditional appointment subject to the conditions listed below. For more information to determine if you meet this criteria, please go to:

EEO Policy:

Reasonable Accommodation Policy:


Veterans' Information:


Selective Service Registration:

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We will review your application package to ensure you meet the job and eligibility requirements, including the education and/or experience required for this position. If you meet the minimum qualifications stated in the vacancy announcement, we will compare your resume, optional cover letter and supporting documentation to your responses on the scored occupational questionnaire (True/False, Yes/ No, Multiple Choice questions) to determine if your answers to the assessment questionnaire are supported in your resume. If your answers to the online assessment questionnaire are not supported in the resume it will affect your eligibility for further consideration. You may be found "not qualified" if you do not possess the minimum competencies required for the position. If your application is incomplete, we will rate you as ineligible. Candidates that are rated as Highly Qualified will be referred to the hiring manager and may be invited for an interview.

The scored occupational questionnaire will evaluate you on the following competencies:
  • Human Resources Management
  • Customer Service
  • Problem Solving
  • Strategic Thinking
  • Technical Competence
  • Oral Communication
  • Written Communication

To preview questions please click here .

Background checks and security clearance

Security clearance

Drug test required

Required Documents

  • Resume showing relevant experience.
  • CTAP ; ICTAP Eligibles: Must submit a copy of the appropriate documentation such as a reduction-in-force (RIF) separation notice, a SF-50 reflecting your RIF separation, or a notice of proposed removal for declining a direct reassign or transfer of function to another commuting area.
  • If this position requires proof of higher education, you must include a copy of your transcript (unofficial or official)or a list of courses that includes the following information: name of accredited institution, grades earned, completion dates, and quarter and semester hours earned. Education completed in foreign colleges or universities may be used to meet the requirements. Please refer to for more information. Please be advised that an official transcript will be required if you are selected for the position.
  • Most recent copy of your SF-50 (Notification of Personnel Action); your document must reflect grade, step, tenure code "1" (Career) or "2" (Career-Conditional), and type of position occupied.
  • Veterans' documentation, if requesting consideration under any Veterans' hiring eligibilities ( veterans' preference and Veterans Employment Opportunities Act ). If seeking eligibility based on any other special hiring authority (e.g. disabled veteran, Schedule A, special hiring programs ).
  • Peace Corps letter
  • DEU Certification Certificate

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Similar jobs