Contract Specialist

Washington, D.C
Oct 11, 2019
Oct 19, 2019
Full Time


Certificates for this position will be issued as the need arises to fill vacant positions. The initial appointment will be for one-year, but may be extended to meet staffing needs.
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  • Provides contracting files for review to the overseeing Team Lead and/or Contracting Officer for signature authority.
  • Articulates and communicates to the overseeing Team Lead and the requiring program office the status of requirements, the assignment details, project, problem(s) to be solved, actionable events, milestones, and/or program issues under review, and deadlines and time frames for completion;
  • Works closely with the assigned Programs in developing an understanding of the program's goals and objectives and it constituencies and offers support in all aspects of business and mission decisions.
  • Provides advice and assistance to agency leaders and program leaders in developing agency-wide long term procurement policies and strategies. Works independently with the overseeing guidance of an assigned Team Lead/Contracting Officer in the preparation of lowest price technically acceptable or best value tradeoff procurements.
  • Collaborates with the Warranted Realty Leasing Officer in completion of leasing file documentation, drafting of correspondence, and payment of invoices; participates in meetings with lessors, audit representatives, legal officials, and the inspector general as requested.
  • Monitors and reports on the status and progress of work, checking on work in progress and reviewing completed work to see that the Director of Procurement's instructions on work priorities, methods, deadlines and quality have been met;
  • Maintains current knowledge to answer questions from stakeholders on procedures, policies, and directives, pertaining to acquisitions and leasing contractual matters.
  • Communicates with the Team Lead, Deputy Director, and Director to obtain resources and secure needed information or decisions on major work problems and issues that arise; reports regularly on individual work accomplishments, problems, progress in mastering tasks and work processes, and individual and team training needs;
  • Remains abreast of meeting established milestones and deadlines for completion of assignments, projects and tasks, and ensure that the assigned Team Lead and/or manager are aware of and participate in planning for achievement of individual goals and objectives;
  • Provides advice and assistance to program offices on the workings of the acquisition processes.
  • Prepares purchase requests, award contracts, task orders and delivery orders, and contract/lease administrative documents, and maintains reports in an automated system..

Travel Required

Not required

Supervisory status

Promotion Potential


Conditions of Employment

  • You must be a United States Citizen
  • A 2-year probationary period is required for new Federal employees
  • Merit Promotion applicants must submit a SF-50 to verify Status and grade
  • Must be telework ready
  • Satisfactory completion of a background investigation


Applicants must have one year of specialized experience comparable in scope and responsibility to at least the lower-range of the NY-03 pay band, which would be at or equivalent to, the GS-11 level in the Federal Service. Specialized experience is that which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position, and that is typically in or related to the work of the position to be filled. Specialized experience includes: a wide range of contracting methods; contracts to plan and carry out pre-award procurement actions; or in-depth knowledge to analyze contracting issues and identify alternative courses of action.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills can provide valuable training and experience that translates directly to paid employment. You will receive credit for qualifying experience, including volunteer experience.

Note: Federal Realty Experience is Desirable but is not Required for Consideration

Applicants must meet the requirements of either A or B:

A. Qualifications based on meeting all of the following criteria: 1) Certification at the level of FAC-C Level II, DAWIA Level II or equivalent courses (see note below) and 2) ) A minimum of 4-years of experience in contracting or related positions of which at least 1 year is specialized experience comparable in scope and responsibility to the mid-range of the NY-03 pay band which is at, or equivalent to, the GS-11 level in the Federal service that includes experience in the following: a wide range of contracting methods; contracts to plan and carry out pre-award procurement actions; or in-depth knowledge to analyze contracting issues and identify alternative courses of action.

B. Qualifications based on OPM's "grandfathering" provision after having occupied a position equivalent to the GS-12 level in the 1102 series, on or prior to January 1, 2000, without a break in service.NOTE: Classes taken for FAC-C certification purposes starting with CON must be taken from a training provider (commercial vendor, college or university, or another organization) whose class has been determined by DAU to be DAU Equivalent. A class taken for FAC-C purposes starting with FCN must be taken from a training provider (commercial vendor, college or university, or another organization) whose class has been verified by FAI.DAU Equivalent Providers: A list of DAU Equivalent vendors and classes can be found in DAU's iCatalog under Equivalent Providers.FAI Verified Providers: A list of FAI Verified vendors and classes can be found on the FAI Verification Program page . The FAI Verification process is continuously being updated and can be found here .

Such experience must be clearly documented in the applicant's resume.


In addition to meeting the qualifications above, applicants who qualify under the requirement of "A" must also meet one of the following:

A 4-year course of study leading to a bachelor's degree with a major in any field;


Completion a 4-year course of study leading to a bachelor's degree, that included or was supplemented by at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management. An unofficial transcript from your college/university must be submitted with your application package or you will be eliminated from consideration.

Additional information

If you are a male applicant who was born after 12/31/59 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.

Veteran's Preference: If you are claiming 5-point or 10-point veteran's preference, you must submit documentation described below in "Required Documents."

Special Employment Consideration: Persons with disabilities, disabled veterans who have a compensable service-connected disability of 30% or more, certain other veterans, spouses of certain members of the Armed Forces, VISTA volunteers, some Peace Corps employees and returning Peace Corps volunteers are examples of individuals who are potentially eligible for noncompetitive appointment. If you are eligible and would like to be considered for one of these noncompetitive appointments, applicable documentation that supports your eligibility must be submitted with your application package.

Ethics Requirement: Our Agency is committed to the highest ethical standards and, as an employee you will be covered by the criminal conflict of interest statutes (18 U.S.C. 201-209) and the Standards of Ethical Conduct for Employees of the Executive Branch (5 C.F.R. part 2635). Additionally, you may be required to complete a Confidential Financial Disclosure Report (OGE Form 450) or Public Financial Disclosure Report (OGE Form 278e) within 30 days of your appointment date and on an annual basis thereafter.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application will be evaluated first for the basic qualifications described above. The applications that meet the basic qualifications will be evaluated further against the following criteria:
  • Contracting/Procurement
  • Oral Communication
  • Problem Solving
  • Teamwork
  • Technical Competence
  • Writing

Important Note: Your resume must support your answers to the job specific questions. High self-assessment on the Occupational Questionnaire that is not supported by the information in your resume or supporting documents can/will result in elimination from further consideration. If you do not answer all of the job specific questions you will not be considered. Incomplete applications (resume and required supporting documents) will be considered ineligible.

Qualified applicants will be placed in one of the following three categories:

1 - Qualified Category - Meets the minimum qualification requirements as described in the Qualifications section of this announcement.
2 - Well Qualified Category - Meets the minimum qualification requirements and demonstrates proficiency based on the answers to the job specific questions.
3 - Best Qualified Category - Meets the minimum qualification requirements and demonstrates high level proficiency based on the answers to the job specific questions.

NOTE: Status candidates will be considered under the provisions of the Corporation's Human Resources system which allows for:
1) Non-competitive referral of lateral candidates; and
2) The separation of status and non-status applicants for referral purposes.

Status candidates will be referred on one selection list only, i.e., either merit promotion or non-competitive. Nonstatus candidates who are eligible for Noncompetitive referral, e.g. Peace Corps, VRA, etc., will be referred under Noncompetitive procedures only. For Noncompetitive categories, See "Special Employment Consideration" below under "Other Information."

Background checks and security clearance

Security clearance

Drug test required

Position sensitivity and risk
Non-sensitive (NS)/Low Risk

Trust determination process

Required Documents

  • Resume showing relevant experience (cover letter optional);
  • Unofficial transcript:
  • Certification documenting FAC credentials;
  • Veterans' Preference Documentation (DD-214, VA Letter, and SF-15 if claiming 10-point preference; DD-214 if claiming 5-point preference), if applicable;
  • For Merit Promotion Eligibility: SF-50, Notification of Personnel Action (must indicate tenure and position occupied), if applicable;
  • Documentation supporting eligibility for Non-Competitive appointment, e.g., Schedule A (severely disabled), eligible veterans (VRA or 30-percent or more disabled), VISTA, Peace Corps, etc., if applicable

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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