Contract Management Support Specialist NF4

2 days left

Quantico, Virginia
Oct 11, 2019
Oct 19, 2019
Full Time


Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively.
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Serves as Contract Management Specialist for the Marine & Family Programs Division, (MF), with oversight authority of nonappropriated fund (NAF) and direct appropriated fund (APF) procurement actions. Serves as the contract liaison/coordinator within MF Division; and between MF and the Procurement Branch (MRB) and the Regional Contract Office (RCO) MCB Quantico.

Conducts oversight, implements and assists with NAF and direct APF contract management. Applies a broad range of experience and knowledge of Department of Defense (DoD), Department of Navy, and USMC NAF procurement policies, procedures and processes in order to plan, develop, coordinate, implement, direct and manage requirements/acquisition activities. Incumbent assists with acquisition management processes and projects which encompass several functional areas and assists with planning, coordinating, implementing and evaluating these processes and projects from inception to completion. Within this framework, performs the following:

Applies both government and industry acquisition procedures, from an enterprise perspective. Ascertains the need for, and generates research and conducts necessary analysis to determine program goals, methods, new innovations and opportunities for innovative approaches to acquisition issues. Provides advice and guidance on contract matters including feasibility of meeting requirements through procurement or alternative means. Plans, develops and conducts acquisition management support and financial analyses of current or projected contracting programs. Conducts analyses/evaluations and coordinates legal review and approval of all acquisitions. Initiates, maintains and monitors acquisition planning procedures of the overall requirements. Plans and conducts both short and long term projects and planning efforts which directly affect USMC NAF/ Direct APF acquisition management policies, procedures or processes. Establishes overall goals, objectives and milestones. Responsible for submission of all contract requirements into the purchase request system and coordinates information technology procurement requests approvals when required. Assists MF personnel in requirement's validation processes, Acquisition Plan development and Statement of Work preparation.

Serves as a Contracting Officer Representative (COR) on assigned MF contracts. Makes all administrative determinations required to execute and perform contracts. Prepares appropriate documentation required for approval to exercise options. Maintains continual liaison between the contractor and contracting officer. Keeps supervisor and Program Managers informed on status of assigned contracts. Examine and execute COR policies, regulations and guidance ensuring accurate and consistent maintenance of COR records. Ensures work product is clear and in accordance with applicable laws and regulations. Keeps current on mandatory COR training and financial requirements. Verifies that the contractor performs the technical requirements of the contract in accordance with the contract terms, conditions and specifications. Processes all invoices and reviews and approves letters of identification and authorization for contractor travel.

Serves as the Government purchase card holder for MF direct APF (Micro/Training card) and NAF funding. Makes all administrative determinations required to execute purchase card purchases. Assists Branch personnel and Program Managers with preparing appropriate documentation required for approval. Maintains necessary documentation as directed by contracting officers (NAF and RCO). Keeps supervisor and Program Managers informed on status of assigned purchases. Examine and execute policies, regulations and guidance ensuring accurate and consistent maintenance of purchase card records. Ensures work product is clear and in accordance with applicable laws and regulations. Keeps current on mandatory Purchase Card training and financial requirements. Verifies that the goods are received and proper property records are kept in accordance with the purchase terms, conditions and specifications.

Provides World Class Customer Service with an emphasis on courtesy. Assists customers and communicates positively in a friendly manner. Asks questions to determine, verify, and solve problems. Checks for satisfaction on the quality of goods and services. Takes action to solve problems quickly. Alerts the higher-level supervisor or proper point of contact for help when problems arise. Adheres to safety regulations and standards. Uses any required safety equipment, and observes safe work procedures. Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor. Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment.

Travel Required

25% or less - Varies

Supervisory status

Promotion Potential


Conditions of Employment

  • See Duties and Qualifications



A Bachelor's Degree in accounting, acquisition planning, business, finance, law contracts, purchasing, or economics, or related field appropriate to the work of the position and three years procurement experience; OR a combination of college level education and experience equivalent to and that demonstrates skill to effectively perform COR duties, and to manage and control potential issues that could adversely impact contract performance, schedule, and costs for contracts; OR appropriate specialized experience in government contract administration policies, procedures, functions, and responsibilities sufficient to effectively perform COR duties, and to manage and control potential issues that could adversely impact contract performance, schedule, and costs for contracts.

Knowledge of Contract types, methods, and techniques; planning, scheduling and tracking techniques to structure and monitor the effective and efficient execution of contracts; regulations and techniques of source selection sufficient to conduct a selection; and business practices to perform purchases involving specialized requirements or unstable prices.

Knowledge and skill in applying analytical and evaluative techniques to contractor performance with the objective of optimizing its efficiency and effectiveness. Proficiency in both oral and written communications sufficient to prepare presentations, to advise or persuade others, and to justify a position or course of action.

Complies with DoD Joint Ethics Regulation including annual ethics training and submission of an annual Confidential Financial Disclosure report (OGE form 450). Meets ongoing professional education and procurement training requirements.

This position is designated as a Position of Trust, and the incumbent must be eligible for background check. Appointment and continued employment is subjected to favorable Tier 1 investigation.


Additional information

GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, gender, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.

It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review:

As part of the employment process, Human Resources Division may obtain a Criminal Record Check and/or an Investigative Consumer Report. Employment is contingent upon the successful completion of a National Agency Check and Inquiries (NACI). For all positions requiring access to firearms or ammunition, the Federal Government is prohibited from employing individuals in these positions who have ever been convicted of a misdemeanor crime of domestic violence, or a felony crime of domestic violence adjudged on or after 27 November 2002. Selectees for such positions must submit a completed DD Form 2760, Qualification to Possess Firearms or Ammunition, before a final job offer can be made.

Direct Deposit of total NET pay is mandatory as a condition of employment for all appointments to positions within MCCS.

Required Documents:

*Education/certification certificate(s), if applicable.

*If prior military, DD214 Member Copy

This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce.

Involuntarily separated members of the armed forces and eligible family members applying through the Transition Assistance Program must submit a written request/statement (may be obtained from the MCCS Human Resources Office) and present ID card with "TA" stamped in red on front of card.



How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application/resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. This vacancy will be filled by the best qualified applicant as determined by the selecting official.

Background checks and security clearance

Security clearance
Not Required

Drug test required

Required Documents


If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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