ADMINISTRATIVE ASSISTANT (TITLE 32)

4 days left

Employer
USAJobs
Location
Washington, D.C
Posted
Oct 10, 2019
Closes
Oct 18, 2019
Function
Administrative
Hours
Full Time
Duties

Summary

THIS IS A TITLE 32 DUAL STATUS EXCEPTED SERVICE POSITION

**INDEFINITE-MAY LEAD TO PERMANENT**


This position is located in the United States Property & Fiscal Office (USPFO) at Joint Base Anacostia-Bolling, DC. The purpose of the position is to provide technical and administrative assistance for programs within the United States Property and Fiscal Officer's (USPFO) area of responsibility. This support is provided to the USPFO and the Supervisory Logistics Management Specialist (SLMS)..

Learn more about this agency

Responsibilities

As a(n) ADMINISTRATIVE ASSISTANT (TITLE 32), GS-0303-7, you will perform but are not limited to the following duties:
Serves as the USPFO focal point for all personnel actions to include performance evaluations, standards, OER/NCOER, job announcements, and other SF-52 actions. Maintains a register of all pending actions and suspense dates. Reviews all documents for accuracy, format, and compliance with applicable regulations. Assists in the development of policy letters which may require researching applicable directives from higher authority, to ensure that no conflict will result from issuance of new policy. Coordinates draft policy with other staff directorates prior to submission for final review and approval. Maintains personal contact with USPFO employees, functional managers(Army and Air), NGB personnel, and State personnel to discuss administrative requirements and services, provides technical advice and guidance, and recommends methods and procedures where necessary. Advises other administrative personnel of latest directives regarding administrative procedures.Provides information, explains the application of regulations and resolves problems with contacts as they relate to administrative functions. Prepares and monitors Assistant USPFO appointment/delegation letters for Army and Air National Guard activities. Controls access to the United States Property and Fiscal Officer and the Supervisory Logistics Management Specialist (SLMS)/Deputy USPFO based on personal knowledge of their workload and current issues of importance. Receives visitors and telephone calls for the USPFO organization. Based on a working knowledge of the USPFO activity, exercises judgment in screening those calls or visitors that can be handled personally or must be referred to other command staff personnel or USPFO divisions. Determines when the USPFO or SLMS should be interrupted. Personally takes care of business matters and gives out administrative and readily available substantive information to callers. Maintains the appointment schedule for the USPFO and the Supervisory Logistics Management Specialist. Schedules appointments and meetings, independently, based upon personal knowledge of their workload and current issues of importance. Advises the USPFO and SLMS of scheduled appointments and furnishes information from files or schedules briefings by others in preparation for scheduled meetings. Accomplishes travel arrangements for the USPFO and staff to include travel and hotel reservations, creates travel orders, and coordinates visits. May serve as the USPFO travel account program manager.

Travel Required

Not required

Supervisory status
No

Promotion Potential
None

Requirements

Conditions of Employment

  • NATIONAL GUARD MEMBERSHIP IS REQUIRED: This is an excepted service position that requires membership in a compatible military rank and assignment in the District of Columbia Army National Guard. Selectee will be required to wear the military uniform.
  • Males born after 31 December 1959 must be registered for Selective Service.
  • Federal employment suitability as determined by a background investigation.
  • May be required to successfully complete a probationary period.
  • Participation in direct deposit is mandatory.
  • Minimum Rank: E-3/PFC
  • Maximum Rank: E-6/SSG
  • Permanent Change of Station (PCS): PCS not authorized
  • Relocation Incentive: Incentive not authorized
  • Selected Reserve Incentive Program: Acceptance of this position will cause termination of Federal bonuses pursuant to respective Selected Reserve Incentive Programs (SRIP). This termination may be with or without recoupment of payments already made.
  • For positions requiring a security clearance (Secret or Top Secret) the applicant must possess or be able to obtain a clearance within One (1) year of appointment.
  • THIS IS AN INDEFINITE-MAY LEAD TO PERMANENT POSITION. Indefinite positions are entitled to all benefits of a permanent employee except tenure.


Qualifications

This is an excepted service position that requires membership in a compatible military assignment in the DC Army National Guard.
MILITARY REQUIREMENTS:
You must meet the minimum military rank as specified in this announcement. If you are not sure you are eligible for military membership, please contact a DC Army National Guard recruiter prior to applying for this position. Applicants applying to this position who exceed the maximum military grade listed on this job announcement MUST submit a statement in writing that they are willing to take an administrative reduction in grade to the advertised military grade on the job announcement for which applying. Applicants who exceed the military grade will NOT be placed into the technician position until they have been administratively reduced to the military grade on the job announcement. Please note that exceeding the maximum rank does not automatically qualify you for consideration. Compatible military grade and assignment required prior to the effective date of placement

The National Guard's full-time support program requires that all military technicians are members of the National Guard and are appointed to full-time positions which correspond to their military assignments. Applicants who are not currently a member of the National Guard must be eligible for immediate membership.

Minimum Military Rank: E-3/PFC
Maximum Military Rank: E-6/SSG

Other requirements: For positions requiring the operation of motor vehicles, candidates must have a valid state driver's license for the state in which they live or are principally employed. For positions requiring a security clearance (Secret or Top Secret) the applicant must possess or be able to obtain a clearance within One (1) year of appointment.

THE FOLLOWING QUALIFICATIONS MUST BE REPRESENTED BY THE CONTENTS OF YOUR RESUME.
To ensure full credit is given for the qualification requirements listed below please use the USAJobs resume builder.

IF YOU USE YOUR OWN RESUME PLEASE ENSURE THAT YOU INCLUDE THE BEGINNING AND ENDING DATES (MONTH AND YEAR) FOR ALL JOBS LISTED IN YOUR RESUME.

MINIMUM REQUIREMENTS: Experience, education, or training which has provided the applicant with a general knowledge of one or more aspects of the supply field. Experience using computer and automation systems.
SPECIALIZED EXPERIENCE: Must have at least twelve (12) months experience in the interpretation and application of regulations, procedures or laws. Experience that provided a working knowledge of administrative functions. Experience demonstrating the ability to advise lower graded employees. Experience working independently and setting priorities with very little supervisory control.

Education

Additional information

If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency ( https://www.sss.gov/RegVer/wfRegistration.aspx ).

If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application .

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):

Clerical, Customer Service, and Writing

Background checks and security clearance

Security clearance
Other

Drug test required
No

Required Documents

To apply for this position, you must submit a complete Application Package which includes:

1. Your resume showing work schedule, hours worked per week, dates (format should include Month and Year) of employment and duties performed.

2. Other supporting documents: SF-50

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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