SECRETARY

Employer
USAJobs
Location
McLean, Virginia
Posted
Oct 08, 2019
Closes
Oct 16, 2019
Function
Administrative
Hours
Full Time
Duties

Summary

Reemployed annuitant: This vacancy does not meet the criteria for appointment of annuitants.

The base salary range will be increased by locality pay. To see the total salary including locality pay for specific locations, go to: https: //www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/
Learn more about this agency

Responsibilities

  • Maintains supervisor's calendar and schedules meetings and appointments based on overall objectives or priorities as defined or directed by the supervisor.
  • Arranges local conferences or provides support for conferences to include reserving conference facilities and arranging for computer and audio equipment.
  • Receives, reviews, processes and/or composes correspondence, and is the office point of contact for all incoming and outgoing correspondence.
  • Uses a computer to produce a variety of materials, i.e., correspondence, technical reports, briefings, tables and forms, as well as LiveLink, SharePoint, Task Tracking System, and other automated tools and systems to complete assignments
  • Maintains controls of incoming correspondence, determines assignment to appropriate subordinate organizational offices and due dates, and tracks to ensure suspense dates are met.
  • Screens incoming calls; determines which calls can be handled by supervisor's subordinates or by employees in other offices and tactfully transfers them, as appropriate.


Travel Required

25% or less - You may be expected to travel for this position.

Supervisory status
No

Promotion Potential
8

Requirements

Conditions of Employment

  • Must be a U.S. Citizen as verified through E-Verify Program.


Qualifications

All qualification and time-in-grade (if applicable) requirements must be met within 30 days of the closing date of this announcement.

You must meet the minimum qualification requirements as stated in the Office of Personnel Management (OPM) Operating Manual, Qualification Standards for General Schedule Positions, http://www.opm.gov/qualifications/Standards/group-stds/gs-prof.asp .

Proficiency Requirements: You must be able to type at least 40 words per minute.

Specialized Experience for GS-07: In addition to meeting the proficiency requirement, you must have one year of specialized experience at the GS-07 or equivalent level. Specialized experience must be documented in your resume. Specialized experience includes the administration of multiple changing requirements, schedules and conflicts, coordinating and planning office activities, and meeting deadlines; communicating with all levels of personnel within and outside of the organization to include high level government officials; reviewing incoming correspondence, organizing and maintaining office files, responding to routine requests for information, making travel arrangements, etc.

Specialized Experience for GS-08: In addition to meeting the proficiency requirement, you must have one year of specialized experience at the GS-07 or equivalent level. Specialized experience must be documented in your resume. Specialized experience includes serving as secretary or administrative assistant to a senior manager, and establishing and maintaining internal administrative procedures and control of the office; managing supervisor's calendar, scheduling conferences, and making travel arrangements; maintaining controls of incoming and outgoing correspondence; and serving as the initial point of contact for visitors and callers, and providing or coordinating responses on non-technical matters.

Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills, and can provide valuable training and experience that translates to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

Substitution of Education for Specialized Experience:

For the GS-07:
You may substitute six months of graduate education to meet the specialized experience when education is directly related to the work of the position being filled.

For the GS-08: You may substitute eighteen months of graduate education to meet the specialized experience when education is directly related to the work of the position being filled.

Additional information

DCAA has a comprehensive benefits package that includes retirement, social security and thrift savings; health, life and long term care insurance; paid vacation, sick leave and holidays. DCAA employees enjoy our business-casual dress code, flexible work schedules, transit subsidies, and the opportunity to telecommute.

Initial Probationary Period: You will be required to serve an initial probationary period of 2 years if one has not already been completed.

Selective Service: Males born after 12-31-59 must be registered or exempt from Selective Service (see www.sss.gov ).

Telework: Telework availability will be based upon the mission requirements and supervisory determination.

Performance Appraisal: If you are a current Federal employee, you must be rated fully successful or higher on your current performance rating to be eligible for promotion. You may be asked to provide a copy of your performance appraisal during the evaluation and selection process.

Background Investigation: All selectees will be subject to a personnel security investigation which must be favorably adjudicated for occupancy of a sensitive position and/or access to classified information. If you are selected for a critical/special sensitive position, you will be subject to a Single Scope Background Investigation (SSBI). For a critical sensitive position, you must be able to obtain and maintain security clearance eligibility at the Top Secret level. For a special sensitive position, you must be able to obtain and maintain security clearance eligibility at the Top Secret/Sensitive Compartmented Information (TS/SCI) level AND you will be subject to a random counterintelligence scope polygraph.

Drug Testing: If you are given access to classified information, you will be subject to random drug testing. If you are selected for a critical/special sensitive position, you will be placed in a drug testing designated position. You must pass a drug test before your assignment to such a position and you will be subject to random drug testing subsequent to your assignment.

Interagency Career Transition Assistance Program (ICTAP): You must be well qualified for the position to receive special selection priority under the ICTAP. A qualified ICTAP eligible achieving a score of 90 or above will be considered "well qualified". For more information, go to: http://www.opm.gov/rif/employee_guides/career_transition.asp#ictap

Veterans Employment Opportunities Act (VEOA): Veterans who are preference eligibles or who have been separated from the Armed Forces under honorable conditions after substantially completing an initial 3-year term (not less than 2 years and 11 months) may apply regardless of their current geographical location. Veterans must submit their DD-214, Certificate of Release or Discharge from Active Duty, to be considered under this authority.

If you are unable to apply online, view the following link for information regarding Alternate Application .

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application will initially be reviewed to determine whether you meet the minimum eligibility and qualifications requirements. If you are qualified, you will then receive a numeric score based on the degree to which your background matches the knowledge, skills and abilities for the position listed below. If a determination is made that you have inflated your qualifications, you will be assigned a rating commensurate with your background. Your final score will be used to determine if you are among the best qualified candidates.
Competencies:

  • Attention to Detail
  • Communication
  • Customer Service
  • Technology Application


Background checks and security clearance

Security clearance
Other

Drug test required
Yes

Required Documents

You must provide a complete Application Package which includes:

1. Resume - Each period of Federal experience must reflect the grade level of the position and whether the assignment is permanent or temporary. Your resume must document your specialized experience at the next lower grade level.
2. Assessment Questionnaire
3. Other supporting documents
a. SF-50 Notification of Personnel Action - Unless you are a current permanent DCAA employee, current and former Federal employees must provide their most recent SF-50 or the SF-50 reflecting Career/Career-Conditional tenure and the highest grade held on a permanent basis.
b. College Transcripts - If you are substituting education for specialized experience, you must provide your college transcripts.
c. Veterans Preference Documentation - DD-214 Member Copy 4, Standard Form 15, Veterans Administration letter
d. ICTAP - Agency notice
e. Military Spouse Preference (MSP) - Spousal Travel Orders/Permanent Change of Station(PCS) Orders, Marriage Certificate, and Military Spouse Preference Self Certification checklist
f. Other documents identified in this announcement

WARNING: Failure to submit a complete Application Package including all required documentation by the closing date of the announcement at 11:59 p.m. Eastern time, or at the time of application for announcements with an extended closing date, may result in an ineligible rating and loss of consideration. To verify that your application is complete, log into your USAJOBS account, select Application Status and More Information. The Details page will display the status of your application. Once your application is "processed", you can review your submitted materials. It is your responsibility to verify that information you entered, uploaded, or faxed is received, legible and accurate. Neither Human Resources nor the Selecting Official will modify your submitted documents and information.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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