Editorial Assistant

Employer
USAJobs
Location
Washington, D.C
Posted
Oct 05, 2019
Closes
Oct 13, 2019
Function
Administrative
Hours
Full Time
Duties

Summary

The position is located in the Publishing Office of the Center for Exhibits and Interpretation in the Office of the Librarian.

The position description number for this position is 390624.

The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area.

This is a non-supervisory, bargaining unit position.

Learn more about this agency

Responsibilities

The purpose of this position is to provide editorial support to the Publishing Office. This work includes fulfilling editorial assignments, preparing written communications, and program support.

Organizes and compiles proposals for new publications and maintains records of publishing decisions. Maintains and updates project status charts and the publishing database. Participates in planning sessions for new publications and assists in the development of publication proposals.

Conducts primary and secondary research, verifies facts and sources, conducts copyright research, clears permissions for reproducing material under copyright, orders scans, compiles art logs, proofreads and copy edits text.

As assigned, reviews and edits manuscripts and typeset copy for grammar, punctuation, spelling and style, according to the Chicago Manual of Style. Eliminates grammatical and factual inconsistencies and inaccuracies. Assists with the compilation transmission of completed manuscripts.

As assigned, drafts copy for captions, credits, sidebars, and non-book items, such as calendars. Ensures timely updates to the Publishing Office web page, drafts promotional material, and oversees the production and distribution of the annual catalog.

Communicates with appropriate internal and external staff concerning the status of production schedules and marketing campaigns for publishing projects. Facilitates design and layout of cooperative publishing proposals.

Maintains print and digital files of all projects, including illustration, editorial, and marketing files. Archives and compresses digital folders of completed projects, and submits archives of completed publications to Records Management. Maintains Publishing Office archive and in-house inventory of active publications. Performs routine scanning of images.

Routinely screens Publishing Office email account and consults with colleagues to write appropriate and professional replies.

Compiles and distributes agenda, proposals, and other background material for editorial meetings. Represents Library and Publishing Office at events such as National Book Festival.

Assists Lead Writer-Editor in guiding and informing the work of interns and volunteers.

Supervisory status
No

Promotion Potential
07

Requirements

Conditions of Employment


No additional requirements to those listed above.

Qualifications

Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision.

Ability to research, gather and analyze data and information.**

Ability to incorporate reference sources and research techniques into written material.**

Ability to write and edit non-fiction material for public consumption.**

Ability to research, write, and edit promotional material.

Ability to plan and execute work.

Ability to effectively meet and work with others proactively in a professional and courteous manner.

Ability to utilize computer technology.

Ability to communicate effectively other than in writing.

Education

Additional information

Although it is the Library's policy to afford the maximum pay benefit to employees when setting rates of pay, a new appointee who has had no previous Federal service will generally be paid the minimum step of the grade.

The Library of Congress is an equal opportunity employer. Women, minorities, and persons with disabilities who meet eligibility requirements are strongly encouraged to apply.

Applicants must submit a complete application package that is received by the closing date of this announcement.

This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please email ADA@loc.gov. The decision on granting reasonable accommodation will be determined on a case-by-case basis.

Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The proof or disability/certification may be issued by the State Vocational Rehabilitation Office, Disability Services or Career Services office of the applicant's college or university, or the Department of Veterans Affairs. The letter must verify that the applicant has a severe disability and must be dated within three years of the date of the application. Certification from health care providers are not accepted. For more information contact the Library's Office of EEO/Diversity Programs at 202-707-6024 or email spp@loc.gov. FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.

The Library of Congress is the national library of the United States and is part of the Legislative Branch of the Federal government. As such, all positions are in the excepted service.

Appointment/retention is subject to a favorable evaluation of an appropriate personnel security/suitability investigation.

The Library reserves the right to fill a lesser or greater number of vacancies indicated during the life of this vacancy announcement.

Initial appointments, permanent or indefinite, to the Library of Congress require completion of a one-year probationary period.

The Library of Congress may offer repayment for all or part of federally insured student loans. However, not all service units within the Library of Congress participates in the repayment of federally insured student loans. Therefore, determination to repay a federally insured student loan is subject to approval by the appropriate service unit.

Are you a veteran? Please indicate the type of veterans' preference you are claiming in your application materials and/or applicant profile and provide the appropriate supporting documentation to validate your claim. Those applying for 5-point preference must submit Member Copy 4 of your DD 214. Those applying for 10-point preference must fill out an SF-15 (click here for the form) and provide the required documentation listed on the back of the form. If required supporting documentation is not attached, Veterans' Preference will not be considered in the application process.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

The Library of Congress evaluates applicants through an applicant questionnaire and a structured interview. Applicants may also be screened for some jobs through licensing, certification, and/or education requirements, a narrative/application review, and/or a preliminary telephone interview.

The knowledge, skills, and abilities (KSAs) that are marked with a double asterisk (**) in the vacancy announcement and the applicant questionnaire are considered the most critical for a position. To be considered for final selection, applicants must demonstrate fully acceptable experience in these designated KSAs in the narrative/application review, preliminary telephone and/or full structured interview.

The various assessment tools listed above are designed to verify or explore applicants' experience, knowledge, and training directly related to the job in order to identify the best qualified applicants for selection.

For more information regarding eligibility requirements, please see the Library of Congress Merit Selection Plan, Section X.D, at: http://www.loc.gov/hr/employment/msp010909.pdf .

To preview questions please click here .

Background checks and security clearance

Security clearance
Not Required

Drug test required
No

Required Documents

Current or former federal employees must submit their most recent Notification of Personnel Action (SF-50 or equivalent).

Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The proof or disability/certification may be issued by the State Vocational Rehabilitation Office, Disability Services or Career Services office of the applicant's college or university, or the Department of Veterans Affairs. The letter must verify that the applicant has a severe disability and must be dated within three years of the date of the application. The program does not accept certification from health care providers. For more information contact the Library's Office of Equal Employment Opportunity and Diversity Programs at 202-707-6024 or email spp@loc.gov. FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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