Supervisory Contract Specialist

Employer
USAJobs
Location
Washington, D.C
Posted
Oct 05, 2019
Closes
Oct 13, 2019
Function
Administrative
Hours
Full Time
Duties

Summary

If you are interested in a career where you serve as a Supervisory Contract Specialist responsible for providing oversight to the procurement/acquisition program; purchase card program and serve as a resource and advisor to subordinate staff, this job is for you!

Bargaining Unit Status: Not Covered

This is not a law enforcement position

This position is subject to Confidential Financial Disclosure reporting requirements

Learn more about this agency

Responsibilities

As a Supervisory Contract Specialist, you will:

1. Manage purchasing and contracting operations. Analyze long and short range goals and objectives and design acquisition strategies to support mission requirements. Establish contracting goals and objectives and develop and implement the acquisition infrastructure to provide products and services to PSA in a timely and cost effective manner.

2. Plan, develop and establish an integrated acquisition strategy. Work with program staff to define requirements and develop specifications. Determine methods of contracting and manage advertisement and solicitations. Lead contract negotiations, coordinating with program and other staff as necessary.

3. Manage or perform the full range of contract administration actions required for the PSA program including modifications, negotiation of changes, exercise of options, evaluation of performance, investigation and resolution of issues with performance or delays, disposition of claims, termination and closeout.

4. Develop interagency agreements, in coordination with program staff. Represent PSA in negotiation of agreements, ensuring that PSA requirements are met. Advise program staff in administration of agreements and resolve issues that arise during the term of the agreement.

5. Plan and manage evaluation of purchasing and contracting functions. Establish and monitor controls to identify problem areas, determine action required, improve operating effectiveness and ensure and maintain the integrity of contractual and financial data.

6. Develop and apply performance measures and conduct ongoing analysis based on customer feedback. Develop policies and standard operating procedures. Revise and redirect strategies and operations as necessary to ensure responsive acquisition programs.

7. Administer the Agency purchase card program by delegating purchasing authority, monitoring card account activity for misuse, ensuring timely reconciliation of statements, developing policies and procedures and preparing external reports.

8. Serve as contracting advisor to the Director, Finance and Administration and the Director, PSA. Provide training in contracting to PSA staff and to contractors. Maintain statistical data on PSA contracting activities and produce required reports. Represent PSA with CSOSA and in internal and external forums as an authority for PSA contracting issues.

9. Supervise assigned staff, administer leave policies; counsel employees and determine training and developmental goals and requirements; establish priorities, assign work and evaluate collective and individual performance; and implement programs in awards and recognition, equal employment opportunity, and affirmative action.

Travel Required

Not required

Supervisory status
Yes

Promotion Potential
14

Requirements

Conditions of Employment

  • Must be a U.S. Citizen
  • Males born after 12-31-59 must be registered for Selective Service
  • Suitable for Federal employment, determined by a background investigation
  • May be required to successfully complete a probationary period, if not already completed.
  • All applicants are subject to a comprehensive criminal background investigation, and required to submit to urinalysis to screen for illegal drug use prior to appointment
  • All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choice
  • Status applicants for promotion must have 52 weeks of service at the next lower grade
  • Time-in-grade requirements must be met by the close of this announcement


Qualifications

To qualify for this position, you must meet the selective placement factor, basic professional requirements, and specialized experience requirement below.

Selective Placement Factor- Experience supervising a procurement staff and possess a Level III contracting certification under the DAWAI or FAI (must attach certification to application).

Basic Requirements- 1. A 4-year course of study leading to a bachelor's degree, that included or was supplemented by at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.
AND
2. Completion of all mandatory training for progression to the GS-13 or higher level contracting positions, including at least 4-years of experience in a contracting or related position. At least 1 year of that experience must have been specialized experience at or equivalent to work at the next lower level of the position, and must have provided the knowledge, skills and abilities to perform successfully the work of the position.

3. Exceptions to Qualification Requirements: Applicants in GS-1102 positions will be considered to have met the standard for positions they occupy on January 1, 2000. This also applies to positions at the same grade in the same agency or other agencies if the specialized experience requirements are met. However, applicants will have to meet the basic requirements and specialized experience requirements in order to qualify for promotion to a higher grade, unless granted a waiver.

4. Waiver: When filling a specific vacant position, the senior procurement executive of the selecting agency, at his or her discretion, may waive any or all of the requirements of paragraphs 1 and 2 listed above, if the senior procurement executive certifies that the applicant possesses significant potential for advancement to levels of greater responsibility and authority, based on demonstrated analytical and decision making capabilities, job performance, and qualifying experience. With respect to each waiver granted under this paragraph, the senior procurement executive must document for the record the basis of the waiver. If an individual is placed in a position in an agency on the basis of a waiver, the agency may later reassign that individual to another position at the same grade within that agency without additional waiver action.

Specialized Experience- One year (52 weeks) of experience equivalent to the next lower grade level. Specialized experience is defined as experience analyzing procurement requests to determine requirements, types of contracts, and acquisition plans; recommending changes to statements of work and specifications; planning of negotiation strategy; and supervising or leading a small team or office. Work experience will include planning, developing, implementing, maintaining, and administering all contractual aspects of a procurement/acquisition program; and includes experience overseeing interagency agreements and purchase card programs; and experience with negotiation techniques, cost/price analysis, legal and regulatory interpretations, and subcontracting requirements.

Supervisory experience also includes assigning work, providing technical oversight, developing performance plans, evaluating performance, attracting new talent, taking disciplinary measures, ensuring EEO implementation, and facilitating professional development for a workforce.

Education

There is no education substitution at this grade level.

Additional information

1. If you are an eligible Interagency Career Transition Assistance Program (ICTAP) applicant, you may apply for special selection over other applicants for this position. Individuals who have special priority selection rights under the ICTAP must be well-qualified for the position. To be well qualified, applicants must satisfy all qualification requirements for the position and meet the well-qualified level (mid-level) of the crediting plan for all factors. ICTAP eligibles must submit one of the following as proof of eligibility for the special selection priority: a separation notice, SF-50, Notice of Personnel Action, documenting separation, an agency certification that you cannot be placed after injury compensation has been terminated, an OPM notification that your disability annuity has been terminated, OR a Military Department or National Guard Bureau notification that you are retired under 5 U.S.C. Section 833(h) or Section 8456.

2. If you are a current career or career-conditional Federal employee or former Federal employee who has reinstatement eligibility, you must submit a copy of your latest SF-50 "Notification of Personnel Action" and/or a copy of the SF-50 that reflects career or career-conditional tenure, or you will not be considered under the merit promotion process. Also, you should submit your most recent performance appraisal.

3. Veterans' Employment Opportunities Act of 1998: Veterans who are preference eligible or who have been separated from the armed forces under honorable conditions after 3 years or more of continuous active duty service may apply. If you are applying under this provision, please submit a copy of your DD-214 (unedited long version).

4. If you are a male applicant who was born after 12/31/59 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.

5. You can apply for a non-competitive appointment if you meet the basic eligibility requirements and you are eligible for special appointment such as those authorized for the severely disabled; certain Vietnam era and disabled veterans; returned volunteers from the Peace Corps or AmeriCorps Vista , etc. Please indicate the type of special appointment you are seeking, if any, on your application and follow all other instructions for applying shown in this announcement.

6. Reasonable Accommodation, this agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of this application and hiring process, please notify the agency. The decision on granting reasonable accommodation is made on a case-by-case basis.

7. All qualification requirements must be met by the closing date of this announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review in our office, in other Federal agency personnel offices, and on OPM's web site at http://www.opm.gov/qualifications.

8. Equal Opportunity Employer: The Pretrial Services Agency is an equal opportunity employer. Selection for this position will be based solely on merit without regard to race, color, religion, age, gender, national origin, political affiliation, disability, sexual orientation, marital or family status or other non-merit based factors.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your rating will be based on your responses to the job specific information provided in your resume. Your resume must clearly show how you possess the knowledge, skills, and abilities listed below. Failure to demonstrate how you possess the knowledge, skills, and abilities will result in a rating of "Qualified" by the rating panel.

1. Mastery of federal procurement regulations and contracting principals for the full range of contracting functions including pre-award planning; advertisement and solicitations; negotiations and contract award; administration, performance assessment and problem resolution; and claims and termination.

2. Skill and experience in written and verbal communication, ability to translate complex contracting regulations into non-technical terms, and representational skill.

3. Ability to lead and motivate staff performing federal procurement functions, ensuring effective communications, staff development, performance management and accountability.

Once the application process is completed, your application will be reviewed to ensure you meet the job requirements. You will be evaluated on the extent and quality of your experience, education and training, job- related awards and supervisory appraisal of performance. If you meet the basic qualification requirements, your resume will be forwarded to a panel for rating. Category Rating will be used to evaluate applicants using the following categories to further determine which applicants will be referred to the selecting official for final consideration.

Best Qualified: Applicants possessing a background that demonstrates a superior level on all evaluation criteria.

Well Qualified: Applicants possessing a background that demonstrates a satisfactory level on evaluation criteria.

Qualified: Applicants possessing the specialized experience described above.

Background checks and security clearance

Security clearance
Other

Drug test required
No

Position sensitivity and risk
NCS/High Risk

Trust determination process
Suitability/Fitness

Required Documents

To apply for this position, you must provide a complete Application Package which includes:
1. Your Resume listing hours worked per week, salary, dates of employment and duties performed.
2. Other supporting documents:
  • Cover Letter, optional
  • Most recent SF-50 or Notification of Personnel Action showing you are/were in the competitive service and the highest grade or promotion potential held (if applying as a status candidate with current or former Federal Service). (Award Notification of Personnel Actions are not acceptable)
  • Most recent Performance Appraisal, if applicable
  • DD-214 (member 4 copy), SF-15 Form and VA letter, or certification of expected discharge or release from active duty from Veterans for consideration under Veteran hiring authorities
  • Non-competitive appointment authority documentation, if applicable
  • Career Transition Assistance Program/Interagency Career Transition Assistance Program Documentation, if applicable (e.g. Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; and most recent performance appraisal.)
  • Employees applying with an interchange agreement must provide proof of their permanent appointment

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