Professional, Subawards and Subgrants

Employer
aphl
Location
Silver Spring, Maryland
Salary
Staff Counsel, Subawards and Subgrants: $98,500 to $104,250 Senior Specialist, Subawards and Subgra
Posted
Oct 03, 2019
Closes
Nov 07, 2019
Function
Administrative
Industry
Nonprofit
Hours
Full Time

Duties & Responsibilities

  •  In connection with any subgrant to APHL or subaward from APHL to another organization, oversee compliance with the funding conditions and requirements of applicable award letters, agreements and contracts.
  • Working with the General Counsel and, as needed, other Legal Department staff, help facilitate timely review and negotiation of subawards to other organizations or subgrants to APHL and any memoranda of understanding, teaming agreements, confidentiality or non-disclosure agreement or other strategic legal documents related to these subawards or subgrants.
  • Assist in the preparation of proposals or other subaward or subgrant documentation.
  • Serve the primary operational or administrative Legal Department contact (and for candidates who are admitted to the practice of law, also serve as the principal legal point of contact) for all subaward or subgrant matters, provide non-departmental staff with advice and assistance on these matters and help develop and implement training programs for all staff on APHL’s subaward and subgrant policies.
  • For candidates who are admitted to the practice of law, oversee and facilitate association compliance with the subaward/subgrant provisions of 2 CFR 200 (the Office of Management and Budget’s Uniform Administrative Requirements) and other applicable laws and regulations.
  • Help ensure an effective and efficient subaward and subgrant process and oversee the risk assessment, monitoring and evaluation of current or proposed subgrantees or subrecipients.
  • Ensure that the physical subaward and subgrant files and the electronic databases of these documents on SharePoint are maintained and updated in accordance with departmental standard operating guides.
  • Working with the General Counsel and, as needed, other Legal Department staff, develop and refine departmental operating procedures for all subaward and subgrant functions and train operations staff on these procedures.
  • Collaborate with the General Counsel and the Director, Grants Management on development of association-wide subaward and subgrant SOPs and maintain APHL’s subaward and subgrant systems and controls.
  • Other duties as assigned.

Employment Standards- Education and Experience

This position requires an individual with a high level of attention to detail and accuracy, an ability to consistently meet deadlines while working across a number of projects or matters, capacity to work independently and with others, and strong customer service skills.

The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge

Staff Counsel, Subawards and Subgrants:
• A JD from an accredited law school, with a strong academic background.
• Membership in good standing of the District of Columbia or Maryland bar, preferred; current bar membership in another US jurisdiction with the ability to practice law in Maryland under the “in-house counsel” exemption, required.
• At least 2 years of relevant legal practice is required, with experience in some or all the following areas of law preferred: corporate, transactional or administrative law; tax-exempt/not-for-profit governance; government and non-government contracting and grant-making.
• Familiarity with current practices and procedures for researching, accessing and maintaining data or resources.
• Experience in drafting and negotiating subgrants, subawards or other complex contracts.
• An understanding of the professional duty and dual role – that of both a management and programmatic partner and a guardian of the institution – of in-house legal counsel desirable.
• Experience in development of standard operating procedures preferred.

Senior Specialist, Subawards and Subgrants:
• A BA/BS with a strong academic background.
• At least 4 years of prior experience in compliance matters, grants management, government or non-government contracting, paralegal work or subgrant or subaward administration.
• Familiarity with current practices and procedures for researching, accessing and maintaining data or resources.
• Experience in management and administration of subgrants, subawards or other complex contracts preferred.
• Experience in development of standard operating procedures desirable.

Skills

Staff Counsel, Subawards and Subgrants:
• Strong oral and written communication skills including the ability to identify and frame issues and convey them clearly to non-lawyers.
• Strong legal research, analytical and problem solving skills.
• Excellent analytical, strategic thinking and organizational skills.
• Excellent interpersonal relations skills.
• Strong computer skills including familiarity with Windows operating systems, Microsoft SharePoint and Microsoft Office products.
• Analytical thinker with the ability to problem-solve.
• Demonstrated organizational and time management skills and proven ability to handle multiple competing priorities simultaneously.
• High attention to detail.

Senior Specialist, Subawards and Subgrants:
• Strong oral and written communication skills including the ability to identify and frame issues and convey them clearly to legal and non-legal staff.
• Strong research, analytical and problem solving skills.
• Excellent analytical, strategic thinking and organizational skills.
• Excellent interpersonal relations skills.
• Strong computer skills including familiarity with Windows operating systems, Microsoft SharePoint and Microsoft Office products.
• Analytical thinker with the ability to problem-solve.
• Demonstrated organizational and time management skills and proven ability to handle multiple competing priorities simultaneously.
• High attention to detail.

Abilities

For either role:
• Self-directed; ability to work under deadlines; highly organized.
• Team player with a positive attitude.
• Ability to work with a team to complete projects.
• Ability to manage concurrent projects.

Work Environment

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee could be exposed to outdoor weather conditions prevalent at the time. The noise level in the work environment may vary from light to moderate depending on the location.

Physical Demands

The physical demands described here are representative of those that must be met by a colleague to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the colleague is required to sit for long periods at a time; type using a computer keyboard; visually read information off of a computer monitor; talk, hear, and orally communicate information over the telephone. Specific vision abilities required by the job include close vision and color vision and the ability to adjust focus.

Criteria for Evaluation

Performance evaluation will be based on the abilities in meeting the criteria outlined herein.

Reports To

General Counsel

Direct Reports

None

Position Description Status

The duties and responsibilities listed in this job description are illustrative ones anticipated for this position. Other duties and responsibilities may be assigned as required. Association of Public Health Laboratories (APHL) reserves the right to amend or change this job description to meet the needs of its programs. This job description and any attachments do not constitute or represent a contract.

Association of Public Health Laboratories is an Equal Opportunity Employer.

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