Human Resources Assistant
The Embassy of Canada in Washington, D.C. is accepting applications to staff the position of Human Resources Assistant, details as follows.
Position title: Human Resources Assistant
Section: Human Resources, Common Service Delivery Point
Location: Embassy of Canada, Washington, D.C.
Position no: EXT-424536 and EXT-424537
Starting salary: $52,411 USD plus benefits
Competition no: 3466
Date posted: September 26, 2019
Closing date: October 7, 2019 06:00:00 PM EST.
Employment Tenure: Indeterminate
This staffing process may be used to create an eligibility list of qualified candidates for this position and for similar positions with various tenures, including indeterminate, term, assignment/ transfer, emergency, and acting opportunities at the Embassy. When you submit your application, you must specify all types of employment tenures for which you wish to be considered.
CANDIDATES CAN ONLY APPLY VIA THE LINK BELOW
- Persons living in the greater Washington Metropolitan area.
- Employees of the Embassy of Canada in Washington, DC.
- Employees of any Canadian Mission in the United States. Relocation will not be paid in any circumstance.
- Spouses and dependents of Canada-based staff (CBS) at the Embassy of Canada.
All applicants must:
- Have independent work authorization in the United States and status in accordance with United States protocol directives for foreign missions.
- Reside in the United States.
- Meet all of the Essential Requirements stated below.
- Submit resumes and cover letters by the closing date and time. The covering letter must:
- Demonstrate how you meet the essential requirements under language, education and experience;
- Confirm residency in the United States;
- onfirm independent work authorization in the United States. (US Citizen, LPR, or A-1 visa as required by the Department of State for employment in a foreign mission)
Note: Failure to provide any of the information required above will result in your application being rejected. All communication relating to this process, including email correspondence may be used in the assessment of qualifications.
Summary of duties:
Under the general supervision of the LES Human Resources Officer of the Common Service Delivery (CSDP), the Human Resource Assistant provides administrative and client support services for staffing and classification for the client missions. The incumbent will support staffing actions by creating and publishing job announcements, pre-screening applications, coordinating and scheduling exams and interviews by following established processes and by using HR software systems and databases. The HR Assistant will serve as a point of contact for candidates throughout the staffing process and will answer routine questions. The HR Assistant will provide administrative support to clients by retrieving and preparing documentation and ensuring files are complete for appropriate review and action from managers. As needed, the incumbent will prepare reports, conduct research, and keep statistics for review by the manager.
Candidates must demonstrate clearly how they meet the Language, Education and Experience requirements listed below. All communication relating to this process, including email correspondence may be used in the assessment of qualifications.
Education and Experience:
Successful completion of a secondary program AND three years of recent HR experience providing administrative support in a modern and automated human resources department.
A Bachelor’s degree or equivalent AND a one year of recent experience providing administrative support in a modern and automated human resources department.
- Experience in front-line client service;
- Experience with electronic filing systems; data input and management and/or applicant tracking systems; and
- Extensive experience using Excel.
Candidates who meet the Education and Experience requirements will be assessed on the following qualifications. The assessment may be a written test, an interview, an in-basket exercise, a skills test, or any combination of these methods.
- Knowledge of general HR principles and practices.
- knowledge of the Microsoft Office Suite including the advanced use of Excel software.
- Create and maintain complex spreadsheets
- Effective communication in English, both oral and written
- Ability to work under pressure and meet multiple, competing deadlines
- Demonstrate integrity, respect and discretion
- Show initiative and focus on action
- Ability to plan, organize and manage shifting priorities
- Focus on data integrity and accuracy of details
- Cross-cultural sensitivity
- Judgment and analytical ability
- Teamwork and collaboration
- Customer service orientation
- The ability to work in French will be considered an asset
- HR certifications such as PMP, SHRM-CP or CEBS.
- Knowledge of Canadian regulations.
The staffing process will consist of a review of all applications to ensure that applicants meet the essential requirements. Failure to meet any of the essential requirements eliminates candidates from further consideration in the competition. Only those applicants who meet these will be contacted by the Human Resources Section for an interview or other form of assessment of the Rated Requirements.
The assessment may include an interview, a written test and other tests that will consist of a series of questions designed to evaluate each applicant's knowledge, abilities and personal suitability for the position.
The Embassy offers a competitive salary plus leave and health benefits package. Leave includes paid vacation, sick, and family/personal leave. Health packages covers medical, dental, disability, and retirement. Other benefits include prime work location in proximity to Metro, standard 37.5-hour work week, on-sit parking, on-site gym with cardio and weight room, and on-site cafeteria. The Embassy promotes work-life balance and offers a dynamic and healthy work environment
The Embassy is committed to conducting inclusive, barrier-free selection processes.
Method of application:
Condition of employment (must be met):
- Eligibility for a Government of Canada Reliability Status which includes a criminal and credit background check; and
- Independent work authorization in the United States and status in accordance with U.S. protocol directives for foreign missions (US Citizen, LPR, or specific visa categories as required by the Department of State for employment in a foreign mission); and
- Availability to start immediately once the staffing process is complete.
Hours of work:
Normal hours of work for this position are in accordance with the Terms and Conditions of Employment for Locally Engaged Staff (LES) in the United States of 37.5 hours per week. The incumbent may be required to work overtime as needed.