Executive Assistant

Location
Washington D.C.
Salary
Negotiable
Posted
Sep 24, 2019
Closes
Oct 29, 2019
Function
Administrative
Industry
Nonprofit
Hours
Full Time

POSITION SUMMARY

The Executive Assistant is responsible for providing overall support to the Chief Executive Officer (CEO) and Chief of Staff.

POSITION DUTIES AND RESPONSIBLITIES

  • Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; completing expense reports; maintaining contacts in database; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
  • Plans, coordinates and ensures the CEO's schedule is followed and respected.
  • Communicates directly, and on behalf of the CEO, with Board members, external partners, and staff.
  • Provides a bridge for smooth communication between the CEO’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
  • Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
  • Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the President, some of which may have organizational impact.
  • Coordinates CEO’s speaking engagements including tracking requests, coordinating logistics, and editing presentations.   
  • Plans, manages, and coordinates the Chief of Staff’s schedule and provides administrative support to the executive team, as needed.
  • Assists in coordinating the agenda of the management team meetings and off-sites.
  • Liaisons with the Board of Directors and serves as a back-up to the Governance Manager.
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

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