Legal Administrative Specialist

Washington, D.C
Sep 21, 2019
Sep 24, 2019
Full Time


This position is located in the Commission Services Branch of the Office of the Secretary. The Office of the Secretary (OS) is the official custodian of all official Commission documents and records. The Commission Services Branch is divided into two Sections: (l) the Minutes Section which is responsible for creating official and staff minutes recording Commission deliberations and decisions.
Learn more about this agency


If selected for the Legal Administrative Specialist position you will perform the following duties:

  • Initiate and compose standardized documents routinely needed for specific Commission actions.
  • Perform preliminary screening of staff recommendations, prior to review by Commissioners and their Attorney Advisors, ensuring that recommendations follow Commission procedures, and that any delegation of authority is proper.
  • Analyze staff recommendations and Commission circulations; advise legal staff of activity that may affect the investigation or litigation at issue.
  • Process compulsory process documents by checking them for required information, determining whether any adjustment is necessary, and routing the assembled material to the Commissioners' offices for review.
  • Accept service of legal documents, reviews them for correct form and timeliness, annotates case files and status records to reflect receipt and due date for response or other required actions, and forwards to the Commissioners' offices as appropriate.
  • Locate and compile information from files.
  • Prepare for Commission meetings and hearings by assembling and arranging case files, documents, and exhibits; and attend Commission meetings and hearings to be informed regarding matter progress, the development of new issues, and the identification of issues that have been resolved and of areas that need more emphasis.
  • Draft notational minutes of Commission actions and compiles them into weekly, monthly and yearly collections; also drafts meeting reports, Secretary correspondence, interview reports, notices, stipulations and other routine orders; prepare tables of contents, memoranda and other such documents; and review and research citations, footnotes, textual references and other entries for accuracy.
  • Compile and edit Federal Trade Commission Decision Volumes, including drafting case summaries describing significant issues presented and Order provisions, indexes, and tables of authorities and commodities.
  • Establish and maintain the network folder structure and pertinent logs and calendars containing Commission action documents, Part 3 administrative litigation filings, draft orders, and correspondence.
  • Establish, maintain, and close case files or systems of legal records, annotates indices and status records, compiles workload and status reports, and locate and abstract data from files and records.
  • Input relevant information relating to Commission proceedings within the FTC's Matter Management System (MMS) and research, compile, and analyze historical MMS system data.
  • Manage the entry of information and documents into the FTC's DocSmart document management system, and coordinates with the Records and Information Management (RIM) office on the maintenance of the DocSmart system.
  • Conduct independent research projects and synthesizes information and/or data derived from such projects into reports or internal memoranda.
  • Coordinate with the RIM office to ensure the proper and timely processing and service of official Commission documents.
  • Search for legal precedents, analyzes their applicability, and prepares digests of points of law involved.
  • Read and understand substantive materials, and index documents in accordance with legal categories determined by the attorney to whom assigned.
  • Analyze legal issues involved in requests for agency records, and analyze documents for possible patterns and relevant trends.
  • Analyze appellate records to isolate facts pertinent to distinct legal issues.
  • Participate actively in internal discussions, and provide sufficient aid in decision making to address questions from other team members in a prompt and professional manner.
  • Represents the Office at interdepartmental meetings concerning recordkeeping and document processing issues.
  • Coordinate various support services as required to host closed Commission meetings, oral arguments in Part 3 adjudicative litigation proceedings, workshops, and rulemaking proceedings.

Travel Required

Not required

Supervisory status

Promotion Potential


Conditions of Employment

  • U.S. citizenship requirement must be met by the closing date of this vacancy.
  • Position is subject to a background investigation.
  • Males born after December 31, 1959 must register with Selective Service.
  • You may serve a one-year probationary period under this appointment.
  • Resume and supporting documents (See How To Apply).


To qualify for a Legal Administrative Specialist at the GS-09 level, you must meet the following requirements:

You must demonstrate in your resume at least one (1) year of qualifying experience equivalent to at least the GS-07 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: reviewing, accepting or rejecting legal documents before uploading and preserving documents into content management databases, conducting complex legal and relevant industry research, analyzing large volumes of documents and data; initiating and composing standardized documents routinely needed for specific actions; performing preliminary screening of staff recommendations prior to review by Commissioners and their Attorney Advisors, ensuring that recommendations follow procedures, and that any delegation of authority is proper; analyzing staff recommendations and Commission circulations; advising legal staff of activity that may affect the investigation or litigation at issue; processing compulsory process documents by checking them for required information, determining whether any adjustment is necessary, and routing the assembled material to the Commissioners' offices for review;

Or have completed a Master's or equivalent graduate degree; or have 2 full years of progressively higher level graduate education leading to such a degree or an LL.B. or J.D., if related;

Or, have a combination of post baccalaureate education and experience that meets 100% of the qualification requirements for this position.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.


If you qualify on the basis of education in lieu of experience, you must submit a copy of your transcripts . Unofficial transcripts will be accepted in the application package; however, official transcripts will be required prior to receiving an official offer.

If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: FOREIGN EDUCATION

Additional information

If you are a veteran with preference eligibility and are claiming 5-points veterans' preference, you must submit a copy of your DD-214 or other proof of eligibility. If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form. For more information on veterans' preference visit: VETERANS GUIDE

Males born after 12-31-59 must be registered or exempt from Selective Service (see SELECTIVE SERVICE ).

Career Transition Assistance Programs: These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: (1) meet CTAP or ICTAP eligibility criteria; (2) be rated well-qualified for the position with a score of [[INSERT WELL QUALIFIED SCORE]] or above; and, (3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information visit: CAREER TRANSITION .

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, a review of your résumé and supporting documentation will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your résumé and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your résumé and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.

All qualified candidates will be assigned to a quality category.

Best-Qualified: Applicants possessing experience that substantially exceeds the minimum qualifications of the position and demonstrate high proficiency in all of the critical competencies.

Well-Qualified: Applicants possessing experience that exceeds the minimum qualifications of the position and demonstrates acceptable proficiency in all of the critical competencies.

Qualified: Applicants possessing experience that meets the minimum qualifications of the position and demonstrate basic proficiency in most of the critical competencies.

Veterans: Qualified veterans who have a compensable service-connected disability of at least 10% are listed in the best-qualified category, except when the position being filled is scientific or professional at the GS-09 grade level, or higher. Other 10-point preference eligibles and veterans with 5-point preference who meet the eligibility and qualification requirements are placed above non-preference eligibles within the category in which they qualify. View information on veterans' preference .

The category assignment is a measure of the degree in which your background matches the competencies required for this position. Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):

Background checks and security clearance

Security clearance
Not Required

Drug test required

Position sensitivity and risk
Noncritical-Sensitive (NCS)/Moderate Risk

Trust determination process

Required Documents

To apply for this position, you must submit a complete Application Package which includes:
1. Your résumé showing work schedule, hours worked per week, dates of employment and duties performed.
2. Other supporting documents:
- Cover Letter, optional
- College Transcript(s), if qualifying based on education
- Veterans' Preference documentation, if applicable (e.g., DD-214 Member Copy 4 showing type of discharge/character of service, SF-15 Form and related documentation, VA letter, etc.)
- Career Transition Assistance Program/Interagency Career Transition Assistance Program documentation, if applicable (e.g., Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; and most recent performance appraisal.)

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Similar jobs