Administrative Assistant

Employer
USAJobs
Location
Washington, D.C
Posted
Sep 21, 2019
Closes
Sep 24, 2019
Function
Administrative
Hours
Full Time
Duties

Summary

The Council of the Inspectors General on Integrity and Efficiency (CIGIE) serves the community of Inspectors General through its mission to address integrity, economy, and effectiveness issues that transcend individual Government agencies; and increase the professionalism and effectiveness of personnel by developing policies, standards, and approaches to aid in the establishment of a well-trained and highly skilled workforce in the offices of the Inspectors General.

Learn more about this agency

Responsibilities

Duties include but are not limited to the following:
  • Use standardized administrative practices and procedures to manage the agency's front office.
  • Recommend solution to problems in an organizational structure.
  • Ensures that information and materials required by the Executive Director for meetings and conferences are assembled and prepared in proper format.
  • Establishes and manages the records and filing system.
  • Proper disposal of records.
  • In-depth practical knowledge of Federal and Council regulations and directives.
  • Carry out fact-finding, analysis and evaluation functions governing the Council's administrative programs.
  • Ability to carry out delegated responsibility and authority to plan, schedule, and carry out major projects.
  • Makes decisions regarding what needs to be done based on an analysis of the subject under review.


Travel Required

Not required

Supervisory status
No

Promotion Potential
9

Requirements

Conditions of Employment

  • U.S. Citizenship Required.
  • May be required to complete background investigation and drug screening.
  • A one year trial/probationary period may be required.
  • Must provide resume and supporting documents (See required documents).


Qualifications

GS-09 MINIMUM QUALIFICATIONS: To be considered minimally qualified for this position, you must demonstrate that you have the required specialized experience for the respective grade level(s) in which you are applying:

Have (1) full year of specialized experience equivalent to the GS-07 grade level in the Federal service performing the following: (1) proofreading documents for correctness, readability, and conformance with procedures; (2) transmitting work product between internal and external collaborative agencies; (3) assisting in implementing administrative management systems to maintain staff records; and (4) providing staff support in the following; procuring office supplies, equipment requisitions, and coordinate request for personnel actions.

Qualify Ranking Factors:
The following are highly desirable for candidates to have a skill set in Advance Microsoft Suite (e.g. Excel, Outlook, Word, PowerPoint) experience.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s).

For more information on the qualifications for this position, https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series

Education

This job does not have an education qualification requirement.

Additional information

The Interagency Career Transition Assistance Plan (ICTAP) provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and rate equivalent to the Highly Qualified or better category using established category rating criteria. You must provide proof of eligibility with your application. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at: https://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/#ictap

The Career Transition Assistance Plan (CTAP) provides eligible surplus and displaced competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and rate equivalent to the Highly Qualified or better category using established category rating criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at: https://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/#ctap

Active Duty Service Members-- You must submit a statement of discharge/certification of release or an official written document from the armed forces that certifies you are expected to be discharged or released from active duty service in the armed forces under honorable conditions no later than 120 days from the date the certification is signed. Enlisted Record Briefs and military identification do NOT qualify as official documentation.

EEO Statement: https://www.usajobs.gov/Help/equal-employment-opportunity/
Reasonable Accommodation Statement: https://www.usajobs.gov/Help/reasonable-accommodation/
Selective Service: https://www.usajobs.gov/Help

Note: Multiple selections may be made from this announcement.

If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application .

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application will be evaluated in accordance with Office of Personnel Management's (OPM) Delegated Examining Procedures using category rating. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the online assessment questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. Your application will then be placed in one of three categories:

Best Qualified - applicants possessing experience that substantially exceeds the minimum qualifications of the position including all selective factors, and who are highly proficient in all requirements of the job and can perform effectively in the position;
Well Qualified - applicants possessing experience that meets the minimum qualifications of the position including all selective factors, and who are proficient in some, but not all, of the requirements of the job;
Qualified - applicants possessing experience and/or education that meets the minimum qualifications of the position including all selective factors.

Names of all candidates in the best qualified category will be sent to the hiring official for employment consideration (unless a sufficient number of qualified veterans are found - in which only those names will be initially certified). Candidates within the best qualified category who are eligible for veteran preference will receive selection priority over non-veteran preference eligibles. Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):
  • Administration and Management
  • Communications and Media
  • Customer Service
  • Quality Ranking Factors
  • Teamwork


Background checks and security clearance

Security clearance
Not Required

Drug test required
No

Required Documents

Note: Failure to submit a resume or supporting documentation may result in elimination for further consideration.

To apply for this position, you must provide a complete Application Package which includes:

1. Your Resume
2. A complete Assessment Questionnaire
3. Other supporting documents:
- Veterans Preference Documentation, if applicable
- College transcript(s), if qualifying based on education, if applicable
- Any other supporting documentation required for verification as described in the announcement.

To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire. Please ensure you click the Submit My Answers button at the end of the process. It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the 09/27/2019.

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