Administrative Assistant
- Employer
- USAJobs
- Location
- Washington, D.C
- Closing date
- Sep 24, 2019
View more
- Industry
- Government and Public Services, Federal
- Function
- Administrative
- Hours
- Full Time
- Career Level
- Experienced (Non-Manager)
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Duties
Summary
The Council of the Inspectors General on Integrity and Efficiency (CIGIE) serves the community of Inspectors General through its mission to address integrity, economy, and effectiveness issues that transcend individual Government agencies; and increase the professionalism and effectiveness of personnel by developing policies, standards, and approaches to aid in the establishment of a well-trained and highly skilled workforce in the offices of the Inspectors General.
Learn more about this agency
Responsibilities
Duties include but are not limited to the following:
Travel Required
Not required
Supervisory status
No
Promotion Potential
9
Requirements
Conditions of Employment
Qualifications
TIME-IN-GRADE REQUIREMENTS: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-07is required to meet the time-in-grade requirements for the GS-09 level. (Must submit your SF-50 that shows Time-in-Grade eligibility and reflects your title, series, and grade. No award SF-50 will be accepted).
MINIMUM QUALIFICATIONS: To be considered minimally qualified for this position, you must demonstrate that you have the required specialized experience and/or education for the respective grade level in which you are applying:
Have (1) full year of specialized experience equivalent to the GS-07 grade level in the Federal service performing the following: (1) proofreading documents for correctness, readability, and conformance with procedures; (2) transmitting work product between internal and external collaborative agencies; (3) assisting in implementing administrative management systems to maintain staff records; and (4) providing staff support in the following; procuring office supplies, equipment requisitions, and coordinate request for personnel actions.
Qualify Ranking Factors: The following are highly desirable for candidates to have a skill set in Advance Microsoft Suite (e.g. Excel, Outlook, Word, PowerPoint) experience.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s).
For more information on the qualifications for this position, click here .
Education
This job does not have an education qualification requirement.
Additional information
This position is open to Competitive Merit Promotion, Non-Competitive, and Special Hiring Authority eligibles. You must meet the requirements for one of the following categories to be eligible.
1. A current permanent competitive service employee; former Federal employee who achieved career status in the competitive service; or former Federal employee who served on a career conditional appointment without achieving career status in the competitive service who was separated less than three years ago. This includes applicants who have not previously held, or currently hold this position and grade with the same promotion potential as announced for this announcement. You must submit an SF-50 that shows competitive service eligibility to be considered.
2. A Veteran applying under the Veterans Employment Opportunity Act (VEOA), must submit a copy of your DD-214 showing an honorable discharge to be considered. To be eligible, a veteran must be honorably separated and either a preference eligible or have substantially completed 3 or more years of active service. NOTE: Current employees applying under VEOA must submit a qualifying SF-50 to show they meet time-in-grade requirements.
3. A 30% or more Disabled Veteran. You must submit your DD214, a completed SF-15, and letter from the VA dated 1991 or later to be considered.
4. Military spouses are eligible if their spouse: 1) is an active duty member of the Armed Forces; 2) is a member of the Armed Forces who retired or separated with a disability rating of 100 percent; or 3) died while in active duty. Please submit supporting documentation to be considered (e.g. active duty orders, marriage verification, SF-15, DD-214, disability letter from VA, etc.)
5. Schedule A: Documentation of eligibility under Schedule A can be obtained from a licensed medical professional; a licensed vocational rehabilitation specialist (i.e. state or private); or any Federal agency, state agency, or agency of the District of Columbia or a U.S. Territory that issues or provides disability benefits. This letter must be separate from any Veterans Preference documentation.
6. A Former Peace Corps or VISTA Volunteers Appointment. Please submit documentation to be considered.
7. Veterans eligible for a Veterans' Recruitment Appointment (VRA). You must submit a copy of your DD-214. NOTE: VRA only applies to positions at the GS-11 level and below.
8. Other non-competitive authorities (please see announcement language for applicable authorities)
9. A current or former Land Management Bureau employee who has served at least 24 months under a time-limited competitive appointment who is eligible for appointment under the Land Management Workforce Flexibility Act
Active Duty Service Members-- You must submit a statement of discharge/certification of release or an official written document from the armed forces that certifies you are expected to be discharged or released from active duty service in the armed forces under honorable conditions no later than 120 days from the date the certification is signed. Enlisted Record Briefs and military identification do NOT qualify as official documentation.
Note: Multiple selections may be made from this announcement. Salaries listed above are an approximation and are subject to duty station locality adjustment.
If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application .
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the online assessment questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration. All applicants' qualifications will be evaluated on the following competencies (knowledge, skills, and other characteristics):
Interagency Career Transition Assistance Plan (ICTAP) provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and have a final assessment score of 85 or better. You must provide proof of eligibility with your application. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at: https://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/#ictap
Career Transition Assistance Plan (CTAP) provides eligible surplus and displaced competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and have a final assessment score of 85 or better. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at: https://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/#ctap
Background checks and security clearance
Security clearance
Not Required
Drug test required
No
Required Documents
To apply for this position, you must provide a complete Application Package which includes:
1. Your Resume
2. A complete Assessment Questionnaire
3. Other supporting documents:
Veterans Preference
If you are a veteran and you are claiming veteran's preference, you must submit a DD-214, Certificate of Release from Active Duty, which shows dates of service and discharge under honorable conditions. For competitive service positions, active duty service members expecting to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days: you may be granted tentative preference by submitting a "certification" document in lieu of a Certificate of Release or Discharge from Active Duty, DD-214. This "certification" is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service under honorable conditions not later than 120 days after the date of the submission of the certification. Veteran's preference must be verified prior to appointment. Without this documentation, you will not receive veteran's preference and your application will be evaluated based on the material(s) submitted. If you are claiming 10-point veteran's preference based on service-connected disability, in addition to the DD-214 or certification requirements, you must also submit an SF-15, "Application for 10-point Veterans' Preference, plus the proof of entitlement of this preference from the Department of Veterans Affairs certifying to the present existence of the service-connected disability and indicating the percentage of your disability. For more information on veterans' preference see http://www.archives.gov/veterans/military-service-records/get-service-records.html For more information on Veteran Authorities, consult the Vet Guide at: http://www.opm.gov/employ/veterans/html/vetguide.asp
Summary
The Council of the Inspectors General on Integrity and Efficiency (CIGIE) serves the community of Inspectors General through its mission to address integrity, economy, and effectiveness issues that transcend individual Government agencies; and increase the professionalism and effectiveness of personnel by developing policies, standards, and approaches to aid in the establishment of a well-trained and highly skilled workforce in the offices of the Inspectors General.
Learn more about this agency
Responsibilities
Duties include but are not limited to the following:
- Use standardized administrative practices and procedures to manage the agency's front office.
- Recommend solution to problems in an organizational structure.
- Ensures that information and materials required by the Executive Director for meetings and conferences are assembled and prepared in proper format.
- Establishes and manages the records and filing system.
- Proper disposal of records.
- In-depth practical knowledge of Federal and Council regulations and directives.
- Carry out fact-finding, analysis and evaluation functions governing the Council's administrative programs.
- Ability to carry out delegated responsibility and authority to plan, schedule, and carry out major projects.
- Makes decisions regarding what needs to be done based on an analysis of the subject under review.
Travel Required
Not required
Supervisory status
No
Promotion Potential
9
Requirements
Conditions of Employment
- U.S. Citizenship Required.
- May be required to complete background investigation and drug screening.
- A one year trial/probationary period may be required.
- Must provide resume and supporting documents (See required documents).
- Time-in-Grade: Current or former Federal employees applying under merit promotion considerations must meet applicable time-in-grade requirements for consideration.
Qualifications
TIME-IN-GRADE REQUIREMENTS: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-07is required to meet the time-in-grade requirements for the GS-09 level. (Must submit your SF-50 that shows Time-in-Grade eligibility and reflects your title, series, and grade. No award SF-50 will be accepted).
MINIMUM QUALIFICATIONS: To be considered minimally qualified for this position, you must demonstrate that you have the required specialized experience and/or education for the respective grade level in which you are applying:
Have (1) full year of specialized experience equivalent to the GS-07 grade level in the Federal service performing the following: (1) proofreading documents for correctness, readability, and conformance with procedures; (2) transmitting work product between internal and external collaborative agencies; (3) assisting in implementing administrative management systems to maintain staff records; and (4) providing staff support in the following; procuring office supplies, equipment requisitions, and coordinate request for personnel actions.
Qualify Ranking Factors: The following are highly desirable for candidates to have a skill set in Advance Microsoft Suite (e.g. Excel, Outlook, Word, PowerPoint) experience.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s).
For more information on the qualifications for this position, click here .
Education
This job does not have an education qualification requirement.
Additional information
This position is open to Competitive Merit Promotion, Non-Competitive, and Special Hiring Authority eligibles. You must meet the requirements for one of the following categories to be eligible.
1. A current permanent competitive service employee; former Federal employee who achieved career status in the competitive service; or former Federal employee who served on a career conditional appointment without achieving career status in the competitive service who was separated less than three years ago. This includes applicants who have not previously held, or currently hold this position and grade with the same promotion potential as announced for this announcement. You must submit an SF-50 that shows competitive service eligibility to be considered.
2. A Veteran applying under the Veterans Employment Opportunity Act (VEOA), must submit a copy of your DD-214 showing an honorable discharge to be considered. To be eligible, a veteran must be honorably separated and either a preference eligible or have substantially completed 3 or more years of active service. NOTE: Current employees applying under VEOA must submit a qualifying SF-50 to show they meet time-in-grade requirements.
3. A 30% or more Disabled Veteran. You must submit your DD214, a completed SF-15, and letter from the VA dated 1991 or later to be considered.
4. Military spouses are eligible if their spouse: 1) is an active duty member of the Armed Forces; 2) is a member of the Armed Forces who retired or separated with a disability rating of 100 percent; or 3) died while in active duty. Please submit supporting documentation to be considered (e.g. active duty orders, marriage verification, SF-15, DD-214, disability letter from VA, etc.)
5. Schedule A: Documentation of eligibility under Schedule A can be obtained from a licensed medical professional; a licensed vocational rehabilitation specialist (i.e. state or private); or any Federal agency, state agency, or agency of the District of Columbia or a U.S. Territory that issues or provides disability benefits. This letter must be separate from any Veterans Preference documentation.
6. A Former Peace Corps or VISTA Volunteers Appointment. Please submit documentation to be considered.
7. Veterans eligible for a Veterans' Recruitment Appointment (VRA). You must submit a copy of your DD-214. NOTE: VRA only applies to positions at the GS-11 level and below.
8. Other non-competitive authorities (please see announcement language for applicable authorities)
9. A current or former Land Management Bureau employee who has served at least 24 months under a time-limited competitive appointment who is eligible for appointment under the Land Management Workforce Flexibility Act
Active Duty Service Members-- You must submit a statement of discharge/certification of release or an official written document from the armed forces that certifies you are expected to be discharged or released from active duty service in the armed forces under honorable conditions no later than 120 days from the date the certification is signed. Enlisted Record Briefs and military identification do NOT qualify as official documentation.
Note: Multiple selections may be made from this announcement. Salaries listed above are an approximation and are subject to duty station locality adjustment.
If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application .
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the online assessment questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration. All applicants' qualifications will be evaluated on the following competencies (knowledge, skills, and other characteristics):
- Administration and Management
- Communications and Media
- Customer Service
- Quality Ranking Factors
- Teamwork
Interagency Career Transition Assistance Plan (ICTAP) provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and have a final assessment score of 85 or better. You must provide proof of eligibility with your application. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at: https://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/#ictap
Career Transition Assistance Plan (CTAP) provides eligible surplus and displaced competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and have a final assessment score of 85 or better. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at: https://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/#ctap
Background checks and security clearance
Security clearance
Not Required
Drug test required
No
Required Documents
To apply for this position, you must provide a complete Application Package which includes:
1. Your Resume
2. A complete Assessment Questionnaire
3. Other supporting documents:
- Veterans Preference Documentation, if applicable
- College transcript(s), if qualifying based on education, if applicable
- SF-50, Notification of Personnel Action (if applying as a status candidate with current or former Federal service)
- Certifications as required under the Qualifications section
- Any other supporting documentation required for verification as described in the announcement.
Veterans Preference
If you are a veteran and you are claiming veteran's preference, you must submit a DD-214, Certificate of Release from Active Duty, which shows dates of service and discharge under honorable conditions. For competitive service positions, active duty service members expecting to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days: you may be granted tentative preference by submitting a "certification" document in lieu of a Certificate of Release or Discharge from Active Duty, DD-214. This "certification" is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service under honorable conditions not later than 120 days after the date of the submission of the certification. Veteran's preference must be verified prior to appointment. Without this documentation, you will not receive veteran's preference and your application will be evaluated based on the material(s) submitted. If you are claiming 10-point veteran's preference based on service-connected disability, in addition to the DD-214 or certification requirements, you must also submit an SF-15, "Application for 10-point Veterans' Preference, plus the proof of entitlement of this preference from the Department of Veterans Affairs certifying to the present existence of the service-connected disability and indicating the percentage of your disability. For more information on veterans' preference see http://www.archives.gov/veterans/military-service-records/get-service-records.html For more information on Veteran Authorities, consult the Vet Guide at: http://www.opm.gov/employ/veterans/html/vetguide.asp
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