Assistant Special Projects Coordinator

Employer
USAJobs
Location
Washington, D.C
Posted
Sep 20, 2019
Closes
Sep 24, 2019
Hours
Full Time
Duties

Summary

The purpose of the position is to provide facilities-related support to special events personnel in arranging functions such as dinners, luncheons, receptions, symposia, live television interviews, film shoots, press functions, concerts, recitals, ballets, and other performances.

Learn more about this agency

Responsibilities

Assists with the planning and setting up of special event activities. Assists in carrying out:
  • Dinners, luncheons and receptions in conjunction with openings of special exhibitions;
  • Live film shoots;
  • VIP functions;
  • Family and school programs;
  • Art Around the Corner;
  • Farewell and retirement receptions;
  • American Red Cross blood drives;
  • Training;
  • Concerts and rehearsals;
  • Recreation Committee events; and
  • Other Gallery special events.
  • Assists the Gallery's in-house caterer. Works closely with Office of Special Events and all other departments to help ensure that the Gallery is properly arranged for events.
  • Actively participates in events by dressing for the occasion in formal attire or business wear and is present to help resolve any problems that may arise.
  • Works closely with the AFM Work Control Center, Building Services, Operations and Maintenance staffs to help ensure that goals, objectives and expectations are clearly and effectively communicated and met for events.
  • Assists outside contractors, ensuring their effectiveness by providing them advanced detailed information to accomplish their tasks.
  • The incumbent applies her/his talents to assignments, as directed by management or on own initiative, which contribute to achievement of the Gallery's mission.


  • Travel Required

    Not required

    Supervisory status
    No

    Promotion Potential
    08

    Requirements

    Conditions of Employment

    • You must be a U.S. citizen to apply for this job.
    • Subject to a background/suitability investigation.
    • Designated and/or random drug testing may be required.
    • Selective Service Registration is required for males born after 12/31/1959.

    Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant work experience and education (if applicable) as it relates to this job opportunity. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Your resume must include the dates of all qualifying experience (from month/year to month/year) and the number of hours worked/volunteered per week.

    Qualifications

    Candidates must meet these Qualification Standards Handbook requirements for the GS-0303-8. A qualified candidate's online application and resume must demonstrate at least one year of specialized experience equivalent to the GS-07 in the Federal service. Specialized experience is at least one year of experience, equivalent in responsibility to the GS-07 grade level supporting special events a daily basis for an employer.

    Your application and resume must demonstrate that you possess the following knowledge, skills and abilities (). Do not provide a separate narrative written statement. Rather, you must show in your résumé how your past work experience demonstrates that you possess the identified below. If asked to do so, cite specific examples of employment or experience contained in your resume and describe how this experience has prepared you to successfully perform the duties of this position. DO NOT write "see resume" in your application!

    Those applicants who meet the minimum qualification requirements will be evaluated against these factors to determine the best-qualified candidates.
  • Skill in supporting and carrying out logistical duties for events.
  • Ability to lead and supervise others.
  • Physical Requirements: The work relating to event activities can be physically demanding such as standing for long periods of time and considerable overtime may be required during peak periods. Also, two or three evening events may fall within the same week which requires a flexible work routine.

    "Experience" refers to paid and unpaid experience. Examples of qualifying unpaid experience may include: volunteer work done through National Service programs (such as Peace Corps and AmeriCorps); as well as work for other community-based philanthropic and social organizations. Volunteer work helps build critical competencies, knowledge, and skills; and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

    Time-in-Grade: Current Federal employees must meet time-in-grade requirements by the closing date of this announcement to receive consideration under merit promotion procedures.

    CTAP/ICTAP candidates: To be considered "well qualified" you must meet all of the requirements as described in this section.

    You must meet all qualifications and eligibility requirements by the closing date of this announcement.

    Education

    EDUCATION: Are you using education to qualify?

    Although this position does not have a positive education requirement, you may submit copies of your transcripts or a course listing. You must provide documentation supporting your education claims.

    Education must be obtained from an accredited institution recognized by the U.S. Department of Education.

    Foreign education must be reviewed by an organization recognized by the U.S. Department of Education. For special instructions pertaining to foreign education and a list of organizations that can evaluate foreign education, see the Department of Education website .

    Additional information

    • The National Gallery of Art fosters a diverse and inclusive workplace and is an Equal Opportunity Employer.

      • More than one selection may be made from this vacancy announcement.

      • Some positions may require completion of a probationary period of up to 1 (one) year.

      AN EXTERNAL SELECTED CANDIDATE MUST BE FINGERPRINTED AND RECEIVE A BACKGROUND INVESTIGATION, RESULTING IN A SATISFACTORY SUITABILITY DETERMINATION BEFORE BEING HIRED FOR THIS POSITION.

      • All males born after December 31st 1959 must abide by laws regarding Selective Service registration. To learn more about this law, visit the Selective Service web page, Who Must Register . If you are not registered and don't have an approved exemption, you will not be eligible for employment with the Federal government.

      EEO Policy: https://help.usajobs.gov/index.php/EEO_Policy_Statement

      Reasonable Accommodation Policy: https://help.usajobs.gov/index.php/Reasonable_Accommodation_Policy_Statement

      Veterans Information: https://help.usajobs.gov/index.php/Veterans_Information

      Selective Service Registration: http://www.sss.gov/


    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    All qualified candidates will be assigned to one of three pre-determined quality categories. This evaluation will be based on the personal, educational and work experience indicated in the candidate's résumé and in their cover letter that relate to the factors listed above.

    Do not overstate or understate your level of experience and capability. You should be aware that your responses are subject to evaluation and verification. If a determination is made that you have overstated your experience or your responses are not supported by your resume OR if your application is incomplete, you will be assigned to a quality category commensurate to your described experience. Later steps in the selection process may be used to verify your stated level of experience and capability. Deliberate attempts to falsify information may be grounds for not hiring you. To preview questions please click here.

    To preview questions please click here .

    Background checks and security clearance

    Security clearance
    Other

    Drug test required
    No

    Required Documents

    Please carefully review the following list to determine what documentation you need to submit.

    Some documents may not apply to all applicants. If you are unsure, click the link for each document type to read more.

    ALL APPLICANTS: You must submit a resume supporting your specialized experience and responses to the online questionnaire.
    • Your resume should list all work experience (paid and unpaid); you should list the full name and address of the each employer.
    • Your experience listing should show the start and end dates (include month, day, and year); you must also list the average number of hours per week that you worked.
    • Your resume should also include any education and training you have completed (list the program title, subject area, number of hours completed, and completion date).
    • For more information about what to include in your resume, please view this USAJOBS Resume Tutorial video on YouTube.
    • It is important that your resume is complete and thorough. If any of the above information is not included in your resume, we may not be able to fully credit you for your experience.
    If specific educational requirements are indicated for this vacancy: Documentation verifying your educational claims which can include unofficial transcripts or any report listing institution, course title, credits earned and final grade. Please see the Education section for more information.

    Current and former Federal employees: Most recent SF-50 (Standard Form 50 - Notice of Personnel Action).

    To properly verify status eligibility, your SF-50 must show the following. If you do not submit an appropriate SF-50, we cannot verify your status eligibility!
  • Full position title;
  • appointment type;
  • occupational series;
  • pay plan, grade, and step;
  • tenure code; and
  • service computation date (SCD).
  • Displaced Federal employees: To be considered CTAP/ICTAP eligible, you must submit documentation verifying your involuntary separation and CTAP/ICTAP status. Please see the OPM Guide to Career Transition for more information.

    Veterans: Veteran eligibility documentation (DD-214, VA Letter, Standard Form (SF) 15 as applicable). Please note: If you are a veteran who has not yet been discharged, you may provide a statement of intent to discharge from your agency which will allow you to apply under the (Veterans Opportunity to Work) VOW to Hire Heroes Act of 2011 .

    Persons with Disabilities: Individuals with intellectual disabilities, severe physical disabilities, or psychiatric disabilities may apply for appointment through the Schedule A hiring authority. Certified verification of a disability from a licensed medical professional; a licensed vocational rehabilitation specialist; or any Federal, state, or District of Columbia agency or U.S. territory that issues or provides disability benefits is required.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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